Fleet Safety & Compliance Coordinator - Fastfrate Group (Lachine)

Clear Destination Inc.; Montreal (administrative region); On-site; CAD 45,000 - 60,000; Full time

Job summary

Clear Destination Inc. in Montreal seeks a Fleet Safety & Compliance Coordinator to oversee fleet compliance, driver administration, and safety processes to ensure regulatory adherence and company standards.

This on-site role supports operations, dispatch, vendors, and drivers to maintain fleet readiness and accurate reporting. Join a permanent, non-union team with responsibility for HOS compliance for around 60 drivers, onboarding, inspections, and monthly Carrier Profile reports.

Qualifications

• Secondary School diploma required.
• 2+ years in health & safety or compliance role.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office and computer use.

Responsibilities

• Oversee CNESST, fleet safety, and driver compliance programs.
• Ensure adherence to regulatory requirements including Hours of Service for approx. 60 drivers and owner operators.
• Set up and maintain fleet and driver files.
• Manage driver onboarding, training and compliance requirements.
• Coordinate preventative maintenance, safety inspections, and defect resolution.
• Process invoices for payment and obtain quotes for approval.
• Set up and co-ordinate random inspections for owner operators under Company operating authority.
• Perform daily audits of driver logs and circle checks to ensure complete and legible information; file reports.
• Set up daily pre-trip inspections.
• Obtain required information and ensure pre-hire guidelines are met—check previous employers, driver abstract, criminal search, past Carrier Profile history, drug and alcohol testing; arrange driving test and orientation/training.
• Prepare conviction percentage and changes to monthly Carrier Profile reports against previous month.
• Prepare various reports, including weekly cost report, monthly captive report, utilization report for CDI leased units.
• Manage fuel cards.

Skills

Communication

Interpersonal skills

Multitasking

Attention to detail

Organization

Reliability

Education

Secondary School diploma

Tools

Microsoft Office

Job description

Role Summary:

Fleet Safety & Compliance Coordinatoris responsible for overseeing fleet compliance, driver administration, and safety-related processes to ensure adherence to regulatory requirements and company standards. This role works closely with operations, dispatch, vendors, and drivers to maintain fleet readiness, driver compliance, and accurate reporting across all safety and compliance functions.

Hours of Work: Monday to Friday, 8:00am–4:30pm

Work Arrangement: On-site

Position Type: Non-Union

Employment Status: Permanent

Work Location & Environment: 4415 Rue Fairway, Lachine QC, H8T 1B5

Key Accountabilities:

In this role, you will:

• Oversee CNESST, fleet safety, and driver compliance programs
• Ensure adherence to regulatory requirements, including Hours of Service (HOS) for approximately 60 drivers and owner operators.
• Set up and maintain fleet and driver files
• Manage driver onboarding, training and compliance requirements
• Coordinate preventative maintenance, safety inspections, and defect resolution
• See that units reported with defects are repaired. Process invoices for payment
• Get quotes from vendors and forward for approval
• Set up and co-ordinate random inspections for owner operators running under Company operating authority
• Perform daily audits of driver logs and circle checks to ensure complete and legible information is provided. File reports
• Set up daily pre trip inspections
• Obtain required information and ensure pre hire guidelines are met -check previous employers, driver abstract, criminal search, past Carrier Profile history, drug and alcohol testing. Arrange driving test and coordinate orientation and online training
• Prepare conviction percentage and changes to monthly Carrier Profile reports against previous month.
• Prepare various reports, including weekly cost report, monthly captive report, utilization report for CDI leased units, etc.
• Manage fuel cards

Qualifications

• Secondary School diploma
• 2+ years in a related Health & Safety, compliance field
• Strong communication and interpersonal skills
• Proficient computer skills, including Microsoft Office
• Demonstrated ability to multitask in a fast-paced environment
• Proven ability to manage competing and conflicting priorities
• High level of attention to detail and accuracy
• Reliable attendance and strong organizational skills