Fleet Operations Assistant

City of Hamilton; Hamilton; On-site; CAD 29,000 - 32,000; Full time

Job summary

City of Hamilton in Hamilton, Ontario is seeking a Fleet Operations Assistant to support our Central Garage and satellite locations. The role emphasizes shop cleanliness, basic maintenance support, parts and inventory handling, and assisting tradespersons.

This permanent full-time position requires a valid driver’s licence and safe-work practices, with a 40-hour workweek on-site. Responsibilities include cleaning and organizing shop areas, assisting with basic servicing tasks, handling inventory

Qualifications

• Ability to follow written and verbal instructions and perform tasks safely and accurately.
• Valid Class G driver’s licence (preference for DZ) and ability to obtain/licence proof after hire.
• Knowledge of WHMIS and safe material handling.

Responsibilities

• Clean, sweep, wash, and maintain shop floors, yards, and related areas.
• Assist licensed tradespersons with non-technical duties and simple tasks.
• Support parts, stores, and inventory activities including receiving, stocking, and cycle counts.
• Operate tools and equipment within training and safety limits.
• Move and transport parts, tools, and materials between locations as directed.

Job description

City of Hamilton located at Hamilton, Ontario is currently accepting applications for the position of Fleet Operations Assistant. The company is looking for a motivated individual with strong interpersonal skills who is ready to start as soon as possible. This is a permanent full-time position.

Employer Name: City of Hamilton
Position: Fleet Operations Assistant
Salary: $29.512 – $32.078 per hour
Employment type: Permanent, Full-Time
Location: Hamilton, Ontario

• The candidate will be responsible for cleaning, sweeping, washing, and maintaining shop floors, service bays, offices, lunchrooms, washrooms, parts and storage areas, yards, and surrounding areas at the Central Garage and satellite garage locations.
• The candidate will be responsible for maintaining safe access throughout the shop and yard areas by clearing snow, ice, dirt, debris, spills, and other hazards from pathways, entrances, exits, and work areas.
• The candidate must perform general housekeeping and organize shop tools, equipment, supplies, parts, storage areas, bulk-fluid areas, and work areas to support safe and efficient garage operations.
• The candidate will be responsible for maintaining cleaning supplies and consumables, identifying low stock levels, and reporting replenishment needs to the supervisor, designate, or inventory/parts staff.
• The candidate will be responsible for locking and securing shops, vehicles, equipment, gates, storage areas, and assigned facilities as directed.

Assistance to Tradespersons and Garage Operations

• The candidate will be responsible for assisting licensed mechanics, technicians, welders, and other tradespersons with non-technical duties, including positioning, holding, moving, cleaning, staging, preparing, and organizing parts, tools, materials, and equipment.
• The candidate will be responsible for performing simple welding, cutting, bending, grinding, drilling, shaping, and material preparation when assigned and when competent and trained to do so.
• The candidate will be responsible for removing and installing non-diagnostic or non-certification related components and accessories under direction, including tailgates, plough assemblies, blades, guards, brackets, covers, panels, mirrors, wipers, lights, and similar components, provided the work does not require trade certification or statutory inspection sign-off.
• The candidate will be responsible for assisting with basic servicing tasks under direction, including replenishing approved fluids, lubricants, and shop consumables, and supporting preventative maintenance preparation where trained and authorized.
• The candidate will be responsible for assisting with wheel, rim, tire, attachment, and accessory handling and movement where appropriately trained and under the direction of qualified staff.
• The candidate will be responsible for steam cleaning, pressure washing, and washing packers, engines, undercarriages, equipment, attachments, shop equipment, and components as directed.

Minor Repairs, Tools and Equipment

• The candidate will be responsible for performing minor repairs to buildings, appliances, tools, and equipment, including replacing light bulbs, cords, plugs, hoses, handles, guards, and other minor components where permitted, trained, and safe to do so.
• The candidate will be responsible for operating shop and power tools and equipment, including floor polishers, grinders, drills, saws, pressure washers, steam cleaners, and other tools within training and safe operating limits.
• The candidate will be responsible for operating overhead cranes, hoists, mobile lifting devices, front-end loaders, forklifts, and other yard/shop equipment where trained, certified, authorized, and required.
• The candidate will be responsible for inspecting assigned tools and shop equipment for visible defects, removing unsafe items from service where appropriate, and reporting defects, damage, or missing items to the supervisor or designate.
• The candidate must assist with organizing tool rooms, shared tool boards, special tools, shop equipment, cords, hoses, lifting accessories, and storage locations.

Parts, Stores, Materials and Inventory Support

• The candidate will be responsible for driving City vehicles to pick up, deliver, load, and unload parts, tools, supplies, fluids, equipment, documents, uniforms, and other materials between vendors, City locations, and Fleet garages.
• The candidate will be responsible for receiving, moving, storing, issuing, and staging materials and supplies, including antifreeze, oil, lubricants, filters, cleaning products, spill supplies, fasteners, shop consumables, and other garage materials.
• The candidate will be responsible for assisting with parts and supply inventory counts, cycle counts, annual counts, and reconciliation activities, including locating, counting, labelling, organizing, and recording parts, tools, consumables, and materials.
• The candidate must assist with maintaining parts-room, tool-room, and storage-area organization, including bin labelling, shelf organization, stock rotation, the segregation of obsolete material, and the identification of damaged or unusable stock.
• The candidate must update or assist with updating basic inventory records, parts counts, tool lists, sign-out sheets, stock sheets, spreadsheets, work management systems, or other Fleet records as directed.
• The candidate will be responsible for reporting low stock, unusual usage, missing tools, damaged tools, expired products, obsolete parts, inventory discrepancies, and storage concerns to the supervisor, designate, parts staff, or inventory lead.
• The candidate must assist with maintaining records for materials used, labour, supplies moved, fuel or fluid levels, dip tanks, bulk products, shop consumables, PPE, coveralls, and other assigned tracking documents.

Environmental, Waste and Safety Support

• The candidate will be responsible for monitoring and reporting assigned fuel, bulk fluid, waste-oil, dip-tank, and other shop supply levels as directed.
• The candidate will be responsible for separating, collecting, storing, and transporting scrap and waste materials, including batteries, waste oil, used filters, fluids, metal, cardboard, garbage, recyclables, and hazardous or controlled waste, in accordance with City procedures and applicable legislation.
• The candidate will be responsible for maintaining spill kits and assisting with spill response, containment, and cleanup in accordance with training and safe work procedures.
• The candidate will be responsible for handling, storing, and transporting shop chemicals, fluids, and controlled products in accordance with WHMIS, safety data sheets, City procedures, and environmental requirements.
• The candidate will be responsible for identifying and reporting safety hazards, defective equipment, housekeeping concerns, blocked exits, spills, unsecured materials, damaged storage, missing labels, and other unsafe conditions.

Clothing, PPE and Laundry Support

• The candidate will be responsible for counting, sorting, recording, storing, and distributing coveralls, shop clothing, laundering items, and related uniform/PPE items for cleaning service or internal distribution.
• The candidate must assist with maintaining assigned PPE, clothing, laundering, and safety-supply records while reporting shortages or service issues.

Administrative and Record-Keeping Support

• The candidate will be responsible for completing or assisting with basic records of materials used, labour performed, inventory counts, parts movement, supply usage, deliveries, pickups, cleaning activities, waste handling, and other assigned shop records.
• The candidate must use basic computer, tablet, barcode, spreadsheet, email, or work-management tools, where assigned and trained, to support shop records, inventory, parts, and tool tracking.
• The candidate must assist supervisors, VSCs, parts staff, and tradespersons by locating information, confirming counts, preparing simple lists, staging parts, filing records, and providing basic status updates for assigned tasks.
• The candidate must maintain the confidentiality and accuracy of operational records while escalating discrepancies or incomplete information for review.
• The candidate must oversee the management of obsolete goods by identifying, documenting, and coordinating their disposal, including completing the required surplus and obsolete goods disposal request form.

Other Duties

• The candidate must perform all work in accordance with City policies, safe work procedures, applicable legislation, environmental requirements, and supervisor direction.
• The candidate must work at the Central Garage and satellite garage/divisional locations as operationally required.
• The candidate must perform other related duties as assigned that are directly related to the major responsibilities of the position.

Job Requirements

• The candidate must have previous experience related to shop, garage, yard, stores, maintenance, minor repair, cleaning, parts handling, inventory support, or comparable work, normally acquired through a combination of education and related work experience.
• The candidate must have the ability to follow written and verbal instructions and perform a variety of tasks safely and accurately, including operating vehicles, handling supplies, assisting tradespersons, and performing simple shop-support duties.
• The candidate must have the ability to perform janitorial, material-handling, shop-support, and minor-repair duties, including carrying, lifting, loading, unloading, moving, and storing supplies and materials used in Fleet operations.
• The candidate must possess and maintain a valid Class “G” driver’s licence, with preference given to candidates who hold a Class “D” licence with a “Z” endorsement.
• The candidate must provide proof of a valid Class “G” or “DZ” licence after hire, as applicable to City policy.
• The candidate must have the ability to obtain and maintain a Lift Truck Operator certificate and any other required equipment, safety, or internal training certifications.
• The candidate must possess basic computer, record-keeping, and arithmetic skills sufficient to assist with shop records, inventory counts, parts/supply lists, tool tracking, and related administrative duties.
• The candidate must have knowledge of, or the ability to learn, WHMIS, safe material handling, spill response, environmental handling of waste products, and applicable Fleet Services safe work procedures.
• The candidate must have the ability to work independently and as part of a team, communicate effectively with supervisors, tradespersons, parts/inventory staff, and internal customers, and maintain a safe, clean, and organized shop environment.

Work conditions

• The candidate will be required to work 40 hours per week.