Fleet Coordinator

AltaLink Management Ltd; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in Alberta is seeking a Fleet Coordinator to manage their fleet of approximately 350 vehicles. The role involves overseeing vehicle maintenance, ensuring safety compliance, and leading a team of Heavy Duty Mechanics. The ideal candidate will have extensive experience in fleet management and strong leadership skills. This position offers opportunities for professional development and a supportive work environment.

Benefits

Extended Healthcare Plan

Spending Accounts

Competitive Compensation and Bonus Plan

Defined Contribution Pension Plan

Group Life Insurance

Employee Assistance Program

Vacation and Earned Time Off

Tuition Reimbursement

Onsite Parking

Wellness Programs

Qualifications

• Minimum 7 years’ experience in fleet management including vehicle maintenance.
• Demonstrated leadership skills, including effective communication and performance coaching.
• Ability to interact effectively with employees at all levels.

Responsibilities

• Provide day-to-day leadership and work coordination to the Heavy Duty Mechanics team.
• Coordinate vehicle maintenance and repair work with internal and external facilities.
• Oversee fleet and driver compliance with all regulatory and safety requirements.

Skills

Leadership

Communication

Analytical

Conflict Resolution

Education

Technical Diploma or Certification

Tools

SAP

MS Office

Fleet Management Software

Excel

Job description

Job ID# 3253
Job Title: Fleet Coordinator

Job Level: OT6
Date Posted: May 6, 2025
Closing Date: May 22, 2025
Job Type: Full-time Permanent
Category: Internal/External Opportunities

Location: Janet Service Center

We power Alberta. Our transmissionlines deliver electricity to millions of Albertans 24 hours a day, seven days a week.When you’re on our team, you’resupporting our province’s homes, farms, businesses and industries by providing safe,reliableandcost-effectiveservice. Whether working in the field or in the office, everyAltaLinkercontributes to keeping the lights on.

Asa memberof the Berkshire Hathaway Energy family, weare part ofa global group of companies delivering sustainable electricity and utility services to customers worldwide.Our exceptional customer service, commitment to the environment, and world-class safety record makes us a leader in our industry.

Today, the transmission system is more important than ever.As we connectnew sources of renewable energy to the gridand support Alberta’s energy transition to net-zero emissions,AltaLink’stransmission systemisthe backboneof thechanging electricitysystem. With our head office in Calgary, andregional officesinGreaterEdmonton,Red Deer and Lethbridge,we have central and southern Alberta covered.

We offer work with meaning, incredible opportunities for development, work life balance and opportunities to contribute to your community. Join our team!

Job Description:

This position reports to the Manager, Fleet and will coordinate all technical aspects of AltaLink’s fleet of approximately 350 vehicles (passenger, production, trailers, and off-road vehicles). Key accountabilities for this position include vehicle maintenance, acquisition and disposal, monitoring of all aspects of fleet performance including safety, utilization and fuel efficiency and ensuring adoption of fleet management best practices. The position will act as a work lead for the Heavy Duty Mechanics and will interact with many areas across AltaLink stakeholders including Operations/Projects, Procurement, Customer Service and all AltaLink employees who use company vehicles.

Responsibilities:

• Provide day-to-day leadership and work coordination to the Heavy Duty Mechanics team. Including accountability for the acceptance and completion of work assigned to the team.
• Promote and ensure safe work practices and conditions for the work team employees and contractors.
• Address inventory issues, support vacation coverage and accountabilities including timesheets, logbooks, incident reporting, training, and fleet software/data management.
• Assess ability and provide recommendations to the Manager with respect to Capability Development needs of employees.
• Support Manager with training and development plans for employees including coaching and mentorship.
• Drive leadership in Hazard and near miss reporting and perform regular safety leadership observations.
• Ensure record keeping and procedure feedback meets Technical Data and Document Management principles and requirements.
• Coordinate vehicle maintenance and repair work with internal and external repair facilities to optimize fleet availability and performance.
• Plan the procurement, delivery, acceptance, and disposal of fleet assets.
• Collaborate with stakeholders to ensure appropriate vehicle specifications and availability.
• Oversee fleet and driver compliance with all regulatory and safety requirements.
• Administer fleet telematics program and leverage technology wherever possible to optimize and monitor fleet performance e.g., telematics.
• Monitor vehicle equipment recall notices and alerts.
• Responsible for the Fleet operating and capital budgets.
• Review fleet related invoices and ensure correct coding.
• Maintain supplier and vendor relationships.
• Ensure timely adoption of fleet management best practices through collaboration with industry groups such as Canadian Utility Fleet Council and other utilities including BHE companies as appropriate.
• Generate and provide regular reporting to monitor overall fleet performance including fleet size, utilization, fuel efficiency, safety, operating and capital expenses.
• Provide and implement recommendations to improve fleet performance in terms of sizing, utilization, safety, and fuel efficiency (environmental performance).
• Review and enhance fleet maintenance model and processes.
• Monitor regulatory reporting to ensure compliance to all requirements e.g., licensing, inspections, hours of service etc.

Qualifications:

• A related Technical Diploma or Certification (e.g., Heavy Equipment Technician) from a recognized institution.
• Minimum 7 years’ experience in fleet management including vehicle maintenance, fleet planning and vehicle technologies including telematics. Minimum one year experience in a leadership role.
• Proven ability/experience in the above noted responsibilities.
• Demonstrated ability to plan, allocate and review work as well as coordinate multiple work groups.
• Demonstrated leadership skills, including effective communication, conflict resolution, performance coaching and mentoring.
• Knowledge on Alberta Transportation regulations including driver qualifications and vehicle inspections and operation.
• Experience with utility vehicles would be beneficial.
• Eligible for Fleet Safety Officer designation would be an asset.
• Ability to interact effectively with employees at all levels of the organization.
• Working knowledge of SAP and all MS Office applications. Proficient with fleet management software and Excel.
• Very strong analytical capabilities.
• Effective communication (written and verbal) and interpersonal skills to interface with team members and customers to promote positive outcomes.
• A self-starter who is able to work both independently and collaboratively as a member of a small team and expected to engage with and support Fleet’s internal customers.
• Ability for regular travel to AltaLink work locations with overnight stays.
• Proven track record of good performance and attendance.

Notes:

Internal candidates can submit their resume internally via https://referrals.workable.com/altalink/jobs/

External candidates can submit their application via Workable externally at AltaLink - Current Openings (workable.com).

AltaLink employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview.We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X.

In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink’s hiring processes. AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose.In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

For eligible positions AltaLink offers optional hybrid work that provides flexibility between working from home and the office.

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation and Bonus Plan
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Employee Assistance Program
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking and Onsite Gym
• Wellness Programs