Fisheries Administrative Assistant

Musqueam Indian Band; Vancouver; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Career development

Business casual

Gym access

Benefits & pension

Free parking

Job summary

Musqueam Indian Band is seeking an Administrative Assistant for the Musqueam Fisheries Department to provide comprehensive administrative support, assist with budget administration, and maintain efficient office systems. The role involves minute taking, reporting, and coordination of meetings within a First Nations context.

You will support budget tracking, prepare financial narratives, and help ensure compliance with Band policies.

Qualifications

• Completion of Grade 12, supplemented by coursework in Business Administration, Financial Management, Habitat/Wildlife Management, or a related field, plus a minimum of three years of administrative or program support experience.
• Knowledge and experience of similar program delivery in the context of Musqueam or First Nations culture and history.
• Ability to note take and transcribe meeting minutes of commission meetings, community meetings, and negotiations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other software required for departmental operations.
• Ability to administer an efficient and effective Fisheries Program.
• Ability to develop, and operate within, annual departmental budgets and monitor departmental expenditures.
• Ability to use tact and good judgement in dealing with sensitive and complex issues.
• Ability to maintain confidentiality.
• Valid BC Driver’s License and access to a vehicle for work purposes.
• Successful Criminal Record Check.

Responsibilities

• Provides comprehensive administrative support to the Musqueam Fisheries Department, including office management and operational administration.
• Assists with the preparation, administration, and monitoring of the Fisheries Department budget under the direction of the Fisheries Manager.
• Ensures that departmental expenditures comply with the approved budget.
• Prepares and submits narrative and financial reports accurately and within required timelines, as directed by the Fisheries Manager.
• Prepares meeting agendas, briefing materials, and meeting packages; records and transcribes meeting minutes; coordinates travel arrangements; prepares correspondence, weekly reports, and notices; and performs filing, copying, room bookings, and other administrative duties.
• Ensures that departmental administrative activities comply with administrative policies.
• Develops and maintains a departmental filing system.
• Coordinates the ordering and maintains the inventory of office and other supplies for the Fisheries Department.
• Prepares and distributes designation cards.
• Prepares and arranges for distribution of community notices as required.
• Develops and maintains positive working relationships with colleagues, subordinate staff, outside governments, agencies, boards, and industry.
• Performs other related duties as required.

Skills

Office administration

Budget monitoring

Minutes taking

Record keeping

Microsoft Office

Communication

Education

Grade 12 plus admin coursework

Job description

Position Summary

Reporting to the Fisheries Manager, the Administrative Assistant, Musqueam Fisheries Department assists in the administration of the Fisheries Program of the Musqueam Indian Fisheries Commission. The incumbent provides comprehensive administrative, financial, and operational support to the department and is responsible for assisting with budget administration, monitoring expenditures, preparing reports, coordinating meetings, and maintaining effective office systems. The Administrative Assistant reports directly to the Fisheries Manager on budgetary, administrative, and operational matters and ensures departmental practices align with Musqueam Indian Band policies and procedures. This is an undefined term position that provides temporary coverage while the permanent employee is on leave. The position will remain in place until the incumbent returns or the temporary staffing requirement ends.

Roles and Responsibilities

• Provides comprehensive administrative support to the Musqueam Fisheries Department, including office management and operational administration.
• Assists with the preparation, administration, and monitoring of the Fisheries Department budget under the direction of the Fisheries Manager.
• Ensures that departmental expenditures comply with the approved budget.
• Prepares and submits narrative and financial reports accurately and within required timelines, as directed by the Fisheries Manager.
• Prepares meeting agendas, briefing materials, and meeting packages; records and transcribes meeting minutes; coordinates travel arrangements; prepares correspondence, weekly reports, and notices; and performs filing, copying, room bookings, and other administrative duties.
• Ensures that departmental administrative activities comply with administrative policies.
• Develops and maintains a departmental filing system.
• Coordinates the ordering and maintains the inventory of office and other supplies for the Fisheries Department.
• Prepares and distributes designation cards.
• Prepares and arranges for distribution of community notices as required.
• Develops and maintains positive working relationships with colleagues, subordinate staff, outside governments, agencies, boards, and industry.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Completion of Grade 12, supplemented by coursework in Business Administration, Financial Management, Habitat/Wildlife Management, or a related field, plus a minimum of three years of administrative or program support experience; or an equivalent combination of education, training, and experience.
• Knowledge and experience of similar program delivery in the context of Musqueam or First Nations culture and history.
• Ability to note take and transcribe meeting minutes of commission meetings, community meetings, and negotiations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other software required for departmental operations.
• Ability to administer an efficient and effective Fisheries Program.
• Ability to develop, and operate within, annual departmental budgets and monitor departmental expenditures.
• Ability to use tact and good judgement in dealing with sensitive and complex issues.
• Ability to maintain confidentiality.
• Valid BC Driver’s License and access to a vehicle for work purposes.
• Successful Criminal Record Check.

Working Conditions

• Work is performed in an office environment and periodically in the community

Why work for Musqueam?

Our success as a leader as a First Nations Government is built on the traditional teachings of our people, initiative and dedication of the Musqueam Indian Band. Providing a highly engaged traditional government that is member focused.

• Competitive salary
• Training and career development
• Business casual environment
• Community fitness and gym access
• Comprehensive group benefits plan and pension plan
• Centrally located with free parking; free onsite gym and class access; close to nature trails at UBC and along the Fraser River, shops, restaurants and services.