Financial Services Legal Assistant — Flexible Hours & Billing

Blake, Cassels & Graydon LLP; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

Blake, Cassels & Graydon LLP in Toronto is seeking a Legal Assistant to join the Financial Services practice group. The role provides day-to-day administrative support, including calendar management, meeting coordination, travel arrangements and client correspondence, with a strong emphasis on confidentiality.

The Assistant will build relationships with internal and external stakeholders, manage emails and schedules, prepare travel documents, draft responses, and assist with docketing, billing

Qualifications

• College diploma, undergraduate degree or Legal Assistant diploma or equivalent.
• Minimum of two to five years of experience supporting legal professionals in a professional services environment.

Responsibilities

• Managing lawyers' email inboxes and calendars – booking appointments, setting up conference calls, monitoring email inbox and responding as required
• Reviewing and prioritizing correspondence and emails, including drafting responses where suitable and/or redirecting to the appropriate individual for response
• Scheduling and making work-related travel arrangements and ensuring travel tickets, itineraries and all required meeting documents are prepared in advance
• Coordinating meetings and events, including developing and distributing agendas, reserving meeting rooms, and preparing, compiling and distributing supporting documents
• Drafting and preparing speaking engagements
• Maintaining paper and e-filing systems
• Managing a large volume of business expenses and performing expense reconciliation
• Opening and closing files
• Docketing and billing
• Working with various departments (i.e., finance and marketing), as needed
• Liaising with clients regarding invoices, collections and preparation of WIP/AR reports

Skills

Communication

Organization

Time management

Education

College diploma

Undergraduate degree

Legal Assistant diploma

Tools

Microsoft Office

CMS

NetDocs

InterAction

Job description

Blake, Cassels & Graydon LLP in Toronto is seeking a Legal Assistant to join the Financial Services practice group. The role provides day-to-day administrative support, including calendar management, meeting coordination, travel arrangements and client correspondence, with a strong emphasis on confidentiality.

The Assistant will build relationships with internal and external stakeholders, manage emails and schedules, prepare travel documents, draft responses, and assist with docketing, billing