Financial & Payroll Officer

University of Toronto; Ontario; On-site; CAD 66,000 - 86,000; Full time

Job summary

The University of Toronto is seeking a Financial Administrative Assistant within the Faculty of Arts & Science. This pivotal role involves managing finances, offering payroll support, and handling procurement, ensuring adherence to policies and providing accurate reporting. Candidates should have a robust accounting background and exceptional organizational skills to thrive in a busy academic environment.

Qualifications

• Minimum of three years in financial administration.
• Experience with payroll and financial discrepancies.
• Knowledge of policies and regulations in financial management.

Responsibilities

• Apply accounting principles to financial tasks.
• Monitor and reconcile trust accounts and prepare reports.
• Process expense reimbursements, invoices, and journal entries.

Skills

Attention to Detail

Organizational Skills

Proactivity

Resourcefulness

Education

Advanced College Diploma in Accounting

Tools

FIS

HRIS

Usource

MS Outlook

Excel

SharePoint

OneDrive

SAP

Job description

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Date Posted: 06/20/2025
Req ID: 43761
Faculty/Division: Faculty of Arts & Science
Department: Dept of Astronomy and Astrophysics
Campus:St. George (Downtown Toronto)
Position Number: 00022005

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

The David A. Dunlap Department of Astronomy & Astrophysics is actively engaged in a wide range of observational and theoretical research and offers Master of Science and Doctor of Philosophy degrees, as well as a wide range of graduate and undergraduate courses. Together with our sibling units, the Canadian Institute for Theoretical Astrophysics (CITA) and the Dunlap Institute for Astronomy & Astrophysics, there are close to 100 faculty members, post-doctoral fellows and graduate students here that make up a lively and diverse atmosphere in research, teaching and outreach. Our graduate students come to Toronto from around the world with a wide range of academic backgrounds.

Under the supervision of the Department’s manager, you will be responsible for the finance, payroll, and procurement functions of the Department. This role is crucial to the daily operations of the unit. You should be proficient with FIS, HRIS and Usource.. You must have demonstrable experience in reconciling the University of Toronto’s month-end financial statements. Additionally, you should be able to work independently and reliably, with strong skills in MS Outlook, SharePoint, OneDrive, and Excel. You will be expected to apply the University of Toronto’s finance, payroll, and administrative policies. Your experience in these areas makes you a valuable assetto the department.



Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Monitoring, recording, reconciling and/or reporting on trust accounts
• Preparing and/or processing journal entries
• Generating standard financial reports
• Processing expense reimbursements, invoices, journal entries, purchase orders and bank deposits
• Keeping well-informed on key University and sponsor policies and trends
• Identifying and resolving individual financial discrepancies
• Liaising with clients and vendors to resolve minor complaints and address issues

Essential Qualifications:

• Advanced College Diploma (3 years) in Accounting or acceptable combination of equivalent experience.
• Minimum three years of demonstrable experience in the financial administration of operating and grant accounts.
• Experience in processing purchasing orders in CAD and foreign currency
• Experience using a range of enterprise systems including: FIS, HRIS, Usource, MS Outlook, Excel, Sharepoint, OneDrive.
• Experience working with digital files; maintaining digital filing system and uploading documents in SAP in a paperless office.
• Experience with processing payroll; liaising with internal & external contacts to resolve payroll and/or HRIS processing issues
• Experience processing accounts payable/receivable, payroll, and expense claims according to the University Guide to Financial Management and HR policies.
• Experience monitoring, recording, reconciling and/or reporting on funding accounts for grants and operating accounts
• Experience verifying that supporting documentation of all FIS and HRIS entries are attached to financial records before processing.
• Experience handling sensitive and/or confidential information.
• Experience identifying and resolving individual financial and payroll discrepancies
• Experience liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicablelegislated requirements
• Strong attention to detail with the ability to identify, analyze, and resolve discrepancies

Assets (Nonessential):

• Familiarity administering NSERC and CFI is an asset.
• Familiarity with payroll processing for USW casuals, CUPE U1, CUPE U3, and CUPE U5.

To be successful in this role you will be:

• Accountable
• Meticulous
• Organized
• Proactive
• Resourceful

Note:

• A copy of the detailed job description is available upon request from Faculty of Arts & Science Administrative HR Office by emailing: [e-mail].

Closing Date: 07/04/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .