Financial Operations Coordinator

Gestal; Mirabel; On-site; CAD 90,000 - 130,000; Full time

Job summary

Gestal is seeking a finance/ops professional to own recurring costs, OpEx monitoring, and AI‑assisted automation across large agile programs. You will map roadmaps into 3‑ and 12‑month forecasts, track P2P workflows, and drive continuous improvement in governance and financial reporting.

The role requires strong experience in ERP systems (SAP S/4HANA, Coupa), data visualization tools (Power BI/Tableau), and collaboration with product managers to optimize run costs in a multi-domain enterprise.

Qualifications

• Bachelor's degree (or equivalent) in computer science, information systems, business administration, data analysis, or a related discipline.

Responsibilities

• Recurring costs management and financial forecasting across SAFe domains.
• Execution rate and OpEx monitoring with real‑time dashboards for SaaS, cloud, maintenance, and subcontractor utilization.
• Subscription lifecycle management incl. renewal schedules and PO/PR memo automation.
• Live commitment dashboards tracking invoiced actuals, open POs, and PR pipelines.
• Forecasting for Large Solution trains with 3‑ and 12‑month horizons.
• Monthly narrative on budget-to-actual variances and cost drivers.
• P2P enablement, PR/PO processes, and GR/AP discrepancy resolution.
• AI automation and process engineering to automate data extraction and reconciliation.
• Process engineering to streamline procurement workflows.
• Predictive insights to flag overspend and automate variance analyses.
• Governance enablement to coach product teams on AI‑assisted financial workflows.
• Period-end close, accruals, prepayments, and intercompany transfers.
• AP misallocation resolution and cross-border SLAs management.

Skills

AI tools usage

Data visualization

Financial forecasting

Agile SAFe knowledge

Education

Bachelor's degree in related field

Tools

Google Gemini

Power BI

Tableau

SAP S/4HANA

Coupa

Jira

ServiceNow

Job description

Your challenges:

• Recurring costs ("Run") management and financial forecasting

• Execution rate and OpEx monitoring: Ensure real-time visibility of all recurring operational expenses across domain products, including SaaS subscriptions, cloud infrastructure, maintenance contracts, and subcontractor utilization rates.

• Subscription lifecycle management: Support the tracking of software license pools, renewal schedules, and seat utilization; ensure that recurring purchase orders (PO) and purchase requisition memos (PR Memos) are proactively generated months before contract expiration dates.

• Live commitment dashboards: Maintain automated financial dashboards tracking multi-level expenditures across Large Solution trains and digital domains: Invoiced actuals, open purchase order (PO) commitments, and pending purchase requisition (PR) pipelines.

• Large Solution financial forecasting: Collaborate with product managers/product owners to map upcoming pre/post-PI planning roadmaps into continuous 3-month and 12-month operational cost forecasts.

• Recurring cost variance reporting: Provide monthly narrative reports to the North America Digital Governance Head explaining budget-to-actual variances, recurring cost drivers, and capacity trends relative to run rate.

• Product Owner enablement and P2P execution

• Request concierge service: Collaborate with SAFe Product Owners to gather technical prerequisites, draft purchase requests (PR) and PR memos for recurring costs and new capabilities, and route them through enterprise systems for rapid approval.

• PO facilitation and tracking: Track purchase orders (PO) through enterprise workflows, liaise with internal teams, and provide clear status updates to Product Owners.

• Goods Receipt (GR) concierge service: Invite Product Owners to verify delivery/service, perform Goods Receipts (GR) in SAP/Coupa, and resolve invoice holds or Accounts Payable (AP) discrepancies.

• AI automation, process engineering, and PO coaching

• AI task automation: Leverage Google Gemini to deploy low-code automation and AI agents (e.g., Power Automate, Copilot, OCR invoice parsers) to automate data extraction, PR/PO reconciliation, and routine status tracking.

• Process Engineering (BPE): Continuously analyze and redesign internal procurement and intake workflows, replacing multi-step manual tasks with one-click or automated intake solutions.

• Predictive insights: Utilize AI-assisted data modeling to flag abnormal spending, predict run-rate overruns, and automate monthly variance narrative analyses.

• Governance enablement: Train and coach product managers/Product Owners on simplified, AI-supported financial workflows, protecting SAFe sprint velocity while maintaining strict governance.

• Period-end financial close, accruals, and adjustments

• Financial close execution: Lead month-end, quarter-end, and year-end closing activities, managing subcontractor time tracking/accruals, recurring accruals, prepayments, timesheet reconciliations, Airbus SAS cross-charging, and internal fund transfers.

• AP and misallocation resolution: Audit Accounts Payable (AP) invoice allocations, correct miscoded cost centers and system errors to maintain accurate financial records without involving technical teams in troubleshooting.

• Cross-border SLAs and "Go-Get" cost optimization

• Intercompany SLAs: Coordinate, monitor, and update internal service level agreements (SLAs) and cross-charging frameworks linking ACLP, NA Digital Governance, and European entities (Airbus SAS / EU).

• "Go-Get" target tracking: Actively audit recurring software line items, idle subcontractor purchase orders, and unbilled goods receipt balances to achieve function-wide cost reduction targets ("Go-Get") and release uncommitted funds.

Requirements

Your profile:

Education

• Bachelor's degree (or equivalent) in computer science, information systems, business administration, data analysis, or a related discipline.

Artificial intelligence and process automation

• AI tools and automation: Hands-on experience using Google Gemini productivity tools to automate administrative and data workflows.

• Process Engineering (BPE): Proven ability to map, streamline, and optimize administrative or financial business processes (Lean / Six Sigma principles desirable).

Recurring cost analysis and forecasting

• OpEx and run cost management: Strong expertise in tracking recurring operational costs (SaaS renewals, cloud consumption, subcontractor utilization rates, software licenses).

• Data visualization and analysis: Proficiency in Google Gemini, Power BI, Tableau, or similar AI/BI tools to create live financial dashboards from SAP and Jira.

• Financial modeling: Advanced skills in Google Sheets (scenario modeling, burn rate calculations, variance analysis, continuous OpEx forecasting).

• Agile context (Large Solution Model): Solid understanding of SAFe Large Solution model mechanisms (Solution Trains, ARTs, capability/feature delivery, PI cycles) to align run cost tracking with technical delivery.

Financial operations and controls

• Experience: Minimum of 5 years of experience in financial operations, P2P coordination, or business operations in an aerospace, enterprise technology, or manufacturing environment (preferably within Airbus or ACLP).

• ERP and systems: Strong practical mastery of enterprise ERPs (SAP S/4HANA), Click n’Source/Coupa procurement solution, and ticketing platforms (Jira, ServiceNow).

• Accounting concepts: Solid understanding of financial closes, recurring accruals, prepayments, timesheet controls, intercompany cost transfers, and budget reconciliations.

Languages and soft skills

• Bilingual capacity: Proficiency in English is required and French is also preferred.

• Service and innovation mindset: A proactive mindset focused on using technology to reduce friction and build strong, collaborative relationships with technical teams.