Financial Officer

University of Toronto; Toronto; On-site; CAD 77,000 - 98,000; Full time

Job summary

The University of Toronto Institute for Aerospace Studies is seeking a Financial Officer to manage budgeting, payroll, accounts payable/receivable, and grant funding accounts in a compliant, detail-oriented manner. You will analyze financial data, prepare reports, and support HRIS data management within the Faculty of Applied Science & Engineering.

You will contribute to financial planning, monitor budgets, and ensure accurate processing of payroll for diverse employee groups, while maintaining

Qualifications

• Bachelor's degree or acceptable combination of equivalent experience.
• Minimum three years of experience in financial and payroll administration.
• Experience with budget variance reports, forecasting budgets, and reconciling accounts.
• Experience managing restricted or externally funded accounts with reporting and compliance.
• Experience with FIS and HRIS or related payroll systems.
• Experience analyzing financial data, producing reports, and resolving discrepancies.
• Experience processing payroll for union and non-union groups.
• Experience coordinating employment contracts and reviewing payroll documentation.
• Ability to interpret financial policies and apply accounting principles.
• Strong data entry, organization, and confidentiality.

Responsibilities

• Forecasting and planning financial activities with multi-source revenues.
• Monitor department budgets to stay within allocations.
• Track funding accounts for grants and contracts and report on them.
• Record detailed transactions including payroll.
• Identify data anomalies and reconcile discrepancies.
• Reconcile monthly accounts and purchasing card statements.
• Ensure HRIS transactions comply with policies and agreements.
• Apply Financial Management policies and procurement procedures.

Skills

Analytical skills

Problem solving

Communication skills

Time management

Attention to detail

Confidentiality

EDI commitment

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

HRIS

FIS

Payroll systems

SharePoint

Job description

Financial Officer

Date Posted: 08/24/2026
Req ID: 49943
Faculty/Division: Faculty of Applied Science & Engineering
Department: Inst for Aerospace Studies
Campus: St. George (Downtown Toronto)
Position Number: 00049675
Existing Vacancy: Yes

About us:

The University of Toronto Institute for Aerospace Studies (UTIAS) is internationally recognized for the excellence of its research and educational programs. It is home to the graduate programs leading to the degrees of M.Eng., M.A.Sc., and Ph.D. in aerospace engineering. Most areas of modern aerospace engineering are covered by our faculty including many facets of aeronautical engineering (with an emphasis on green aviation) and space engineering (with an emphasis on robotics and microspace). UTIAS faculty members have made many historic research contributions, and today we collaborate with research facilities and industry partners worldwide to advance this dynamic field.

If you are a passionate and dedicated individual, our department offers opportunities with potential for growth and development within a community atmosphere! We are located at Dufferin and Steeles.

Your opportunity:

Reporting to the Manager, UTIAS, and working closely with the Senior Finance & Payroll Officer, the Financial Officer will be responsible for supporting the financial and administrative operations of the University of Toronto Institute for Aerospace Studies (UTIAS) within the Faculty of Applied Science & Engineering, working both independently and collaboratively. The incumbent ensures that all financial transactions, including budgeting, payroll, accounts payable and receivable, and grant and contract funding accounts, are processed accurately and in compliance with University policies, collective agreements, and legislative requirements, while serving as a key resource for financial analysis, reporting, purchasing, and HRIS data management.

Your responsibilities will include:

• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Recording detailed transactions for many accounts including payroll
• Identifying and resolving individual data anomalies and discrepancies
• Reconciling monthly accounts; reconciling monthly purchasing card statements; processing cost recoveries
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements; keeping well-informed on purchasing and/or procurement policies and procedures

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three (3) years of relevant experience in a combination of financial and payroll administration experience.
• Related experience in financial management, including working with budget variance reports, forecasting budgets, and experience monitoring and reconciling different types of financial accounts.
• Minimum one (1) year experience managing restricted or externally funded accounts and fund accounts with specific spending restrictions, reporting requirements, compliance obligations, and reconciliation responsibilities.
• Demonstrated experience with the University’s Financial Information System (FIS) and Human Resources Information System (HRIS) or other related financial and payroll systems.
• Demonstrated experience analyzing financial data and statistics, producing reports, and identifying and resolving discrepancies.
• Experience with processing payroll for union and non-union employee groups.
• Experience coordinating employment contracts and agreements for full-time appointed and casual employee groups, including reviewing and checking required supporting documentation for payroll processing.
• Experience interpreting and applying financial policies, guidelines and process.
• Experience applying accounting and payroll principles.
• Demonstrated ability to meticulously enter data.
• Strong organizational and time-management skills, with the ability to multi-task and adapt to changing priorities.
• Strong analytical and problem-solving skills with high attention to detail.
• Advanced skills with Microsoft Excel andintermediate skills with other Microsoft Office applications (e.g. Word, PowerPoint, Outlook, Access, SharePoint, Teams).
• Excellent communication (verbal and written) and interpersonal skills, with the ability to explain complex terms and processes to a wide range of audience.
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact, and discretion.
• Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience with the University’s financial policies, procedures, and guidelines.
• Developed network of University contacts.

To be successful in this role you will be:

• Accountable
• Efficient
• Meticulous
• Problem solver
• Resourceful
• Self-directed

Closing Date: 09/01/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Job Segment:

Accounts Payable, Accounts Receivable, Aerospace Engineering, Payroll, Aeronautical Engineering, Finance, Engineering