Financial Assistant

Queen's Student Alumni Association; Kingston; Hybrid; CAD 50,000 - 62,000; Full time

Job summary

A leading university in Canada seeks a Financial Assistant for their Kingston office. The role involves handling various financial transactions, bookkeeping, and providing guidance on financial policies. Ideal candidates have a diploma or degree and a solid background in finance. The position offers a competitive salary with a focus on supporting various departments.

Qualifications

• Minimum 2 years of experience in financial administration.
• Knowledge of accounting and bookkeeping.
• Ability to generate financial reports and manage transactions.

Responsibilities

• Process and record financial transactions in department accounts.
• Assist with budget preparation and monitoring.
• Provide general guidance on policies and procedures.

Skills

Knowledge of financial transactions

Bookkeeping procedures

Problem-solving

Attention to detail

Education

Three-year Community College Diploma or Three-Year Bachelor Degree

Job description

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Competition Number: J0525-0356

Position Title: Financial Assistant

Position Number (Final): 00508495

Employee Group: Support Staff - USW Local 2010

Job Category: Audit, Finance, and Procurement

Department or Area: Queen's Health Sciences, Financial Services

Location: Kingston, Ontario, Canada (Hybrid)

Salary: $50,578.00 - $61,680.00/Year

Grade: 06 Review Salary Information Here

Hours per Week: 35

Job Type: Permanent (Continuing)

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: May 26, 2025

Closing Date: June 15, 2025

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COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

Reporting to the Director, Financial Services, Queen's Health Sciences (QHS) with day-to-day functional guidance provided by the Financial Administrator (QHS), the Financial Assistant will perform various accounting and financial administration duties. This includes processing financial transactions including departmental requisitions, invoices, journal entries, and travel and expense reimbursements. The incumbent also monitors and reconciles accounts, prepares variance reports and other financial reports, and identifies and reports on budget trends. The Financial Assistant will provide similar financial administration support activities to other units within the faculty as required.

This position completes accounting and bookkeeping activities which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates and/or collections. This position processes, records, tracks, and audits department's financial transactions and generates reports. This position also provides guidance to others on policies and procedures.

Job Description

What you will do

• Processes financial transactions and records them in department operating accounts.
• Performs bookkeeping procedures which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates, and/or collections.
• Provides input into the review, development and implementation of administrative and financial policy, procedures, and guidelines.
• Provides general guidance to others on policies and procedures.
• Monitors and reconciles the department's procurement card account.
• Liaises with department staff on payroll requirements and data entry.
• Processes purchase requisitions for approval, places purchases orders, tracks orders, and verifies receipt of goods.
• Maintains confidential employment files and records.
• Generates monthly statements of accounts for review.
• Reviews and processes professional expense reimbursement claims.
• Assists with invoicing and recording accounts receivables.
• Assists with the preparation of annual budget and projections.
• Other duties as required in support of the department and/or unit.
  
  

Required Education

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
  
  

Required Experience

• More than 2 years and up to and including 3 years of experience.
  
  

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge And Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
• Provide information to others that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation or, overcome resistance to gain cooperation.
• Adapt messages to meet the needs of the intended audience.
• Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
• Participate in project team meetings and is involved in developing individual and team project plans.
• Identify new problems and seeks information and input to fully understand the cause.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Break down concrete issues into parts and synthesizes information succinctly.
• Respect diversity and promotes inclusion in the workplace.
• Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.
  
  

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail].

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Strategic Management Services

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