Financial and Administrative Officer TERM

University of Toronto; Mississauga; On-site; CAD 84,000 - 109,000; Full time

Job summary

An established institution seeks a Financial and Administrative Officer to enhance efficiency in the Office of the Registrar. This role involves managing financial processes, budgeting, and administrative support within a collaborative environment. The ideal candidate will leverage strong analytical skills and attention to detail to ensure compliance with financial guidelines while contributing to a culture of continuous improvement. Join a vibrant community aimed at student success and innovation, where your contributions can make a significant impact. This is a fantastic opportunity to grow professionally while supporting a mission-driven organization.

Qualifications

• 4+ years of financial and office administration experience required.
• Strong analytical skills to analyze financial information.
• Experience with budget planning and monitoring.

Responsibilities

• Ensure financial transactions align with accounting principles.
• Forecast and plan financial activities for the department.
• Analyze administrative processes for improvement.

Skills

Financial Analysis

Budget Forecasting

Organizational Skills

Communication Skills

Problem Solving

Time Management

Education

Bachelor's Degree

Tools

Excel

PowerBI

Microsoft 365

Job description

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Financial and Administrative Officer TERM

Date Posted: 05/01/2025
Req ID: 42765
Faculty/Division: UofT Mississauga
Department: UTM: Ofc of the Registrar
Campus:University of Toronto Mississauga (UTM)
Position Number: 00057615

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga's academic goals and U of T priorities in the areas of student information, interpretation of policies, and innovation of registrarial interactions. Our core mission is effective and sustainable strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on values of student-focused solutions, integrity of academic records and continuous innovative improvements.

As the Financial and Administrative Officer, you will play a key role in ensuring business processes in the Office of the Registrar are efficient and effective. Your responsibilities will include ensuring that financial transactions align with generally accepted accounting principles, the University’s financial and purchasing guidelines, and funding policies.Leveraging strong organizational skills, a detail-oriented approach, financial acumen, and a passion for process improvement, your primary duties will involve financial processing, supporting budget forecasting, planning and monitoring accounts, managing purchase orders and procurements, and supporting the administrative needs of a large and dynamic office.


Your responsibilities will include:

• Interpreting and applying policies and procedures when making independent decisions
• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Implementing plans and process improvements for financial administration activities
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Analyzing administrative processes and procedures and recommending changes for improvement
• Analyzing complex statistical reports and/or financial information for management decision-making
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years financial and office administration experience for an administrative or academic department
• Experience organizing the administrative needs for an administrative or academic department
• Experience with forecasting, planning and monitoring departmental budgets, including making recommendations on allocation, recording detailed transactions, reconciling information, generating reports and identifying and resolving discrepancies
• Demonstrated knowledge of financial systems required.
• Demonstrated ability to accurately analyze financial information, i.e., budget and actual, is required
• Advanced knowledge of spreadsheet and reporting applications, like Excel and PowerBI
• Advance knowledge of common office applications, like the Microsoft 365 application suite.
• Strong analytical, problem solving, and time management skills to permit simultaneous action on multiple time-sensitive tasks
• Strong initiative and ability to work both independently and as part of a team
• Strong communication skills, with the ability to communicate professionally and efficiently both verbally and written.
• Strong commitment to high quality service. Strong commitment to high quality service.

To be successful in this role you will be:

• Accountable
• Intuitive
• Multi-tasker
• Organized
• Resourcefu l

Closing Date: 05/15/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services

This is a TERM position until April 2026

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .