Financial Administrative Assistant

pillarnonprofit.ca; London; Hybrid; CAD 42,000 - 47,000; Full time

Benefits offered by this job

Full Benefits package

RRSP, and matching after 2 years

Paid vacation time

Job summary

L’Arche London is seeking a Finance Administrative Assistant to support day-to-day financial operations, maintain accurate records, and ensure timely payroll, invoicing, and reporting. The role reports to the Community Leader and collaborates with the Finance Committee.

The ideal candidate has post-secondary education in accounting or financial management, at least 2 years' experience with payroll and database systems, strong MS Excel and Microsoft 365 skills, and a commitment to confidentiality

Qualifications

• Post-secondary education in accounting or financial management.
• Minimum 2 years experience with accounting, payroll and database systems.
• Strong knowledge of accrual and cost accounting.
• Proficient in MS 365 with Excel expertise.
• Excellent organizational, analytical and communication skills.
• Ability to maintain strict confidentiality.

Responsibilities

• Maintain financial records, payroll, and accounting systems.
• Prepare biweekly payroll and update employee data including hours and benefits.
• Manage payables, receivables, journal entries, banking and monthly reconciliations.
• Track grant spending and donor deposits; prepare reports.
• Assist in annual budget process and monthly budget monitoring.
• File charitable/government remittances and support year-end audits.
• Maintain electronic and paper financial records.

Skills

MS Excel

Microsoft 365

Organizational skills

Analytical skills

Communication

Confidentiality

Education

Post-secondary education in accounting or financial management

Tools

Payroll systems

Database systems

Job description

Position: Finance Administrative Assistant

Start:October 2026

Salary: $23.04- $25.61/hour based on experience

Contracted hours:35 hours/ week

Responsible to:Community Leader

L’Arche London is seeking an energetic and experienced Finance Administrative Assistant to support our organization’s day-to-day financial operations and to ensure accurate, timely financial records and processes. The successful candidate will bring careful attention to detail, sound organizational and accounting skills, confidentiality, and a commitment to the Identity and Mission of L’Arche. The Finance Administrative Assistant reports to the Community Leader.

Location

L’Arche London is a dynamic, diverse, and vibrant community. We have three homes and our Gathering Place in Lambeth. We offer a variety of recreational, therapeutic, vocational and adult education day and evening programs to Live-In and Live-Out Core Members at the Gathering Place, and other satellite locations.

Key Responsibilities

• Supports the community and the Finance Committee of the Board through careful, timely, and accurate maintenance of all financial records, payroll, and accounting systems.
• Duties include:
  • preparation of biweekly payroll and maintenance of employee data including tracking of hours, employee benefits and registered retirement contributions.
  • managing all payables, receivables, journal entries, banking and monthly reconciliations.
  • tracking of Grant spending
  • careful monitoring of incoming donations, donor database and deposit reports
  • preparation of detailed monthly and annual financial reports.
  • Assisting in annual budget process and providing up-to-date monthly budget monitoring
  • filing charitable and government remittances, including year-end T4s and employer health tax.
  • maintaining electronic and paper based financial records.
  • providing all financial data and support to fiscal year-end audit process.
  • Performs other accounting and bookkeeping responsibilities as required.

Qualifications:

• Post-secondary education in accounting or financial management required.
• Minimum 2 years experience with accounting, payroll and database systems.
• Strong knowledge and understanding of accrual and cost accounting.
• Proficient in all Microsoft 365 applications with particular expertise in MS Excel
• Excellent organizational, analytical, time management, prioritization, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines.
• Effective interpersonal and communication skills, with the ability to interact professionally and collaboratively with colleagues, external parties, and stakeholders
• Collaborative, adaptable, self-motivated, proactive, and resourceful, with a positive and professional work ethic.
• Good judgment and ability to maintain strict confidentiality when handling highly sensitive information.
• Professional representative of L’Arche London at all times, with an understanding of and desire to support and promote the mission of the Community.
• Clear police check, including vulnerable sector screening.

Other Role Details:

• Full time
• Full Benefits package
• RRSP, and matching after 2 years
• Paid vacation time

When you apply to L’Arche London, you are applying to a community that embraces diversity. We are committed to employment equity and a work environment where we find enrichment to transform our community. Please let us know if you require any accommodation and we will work with you to meet your accessibility needs.

We thank all applicants, but only those who are selected for an interview will be contacted. More than one interview may be necessary prior to hiring.

minimum 2 years experience with accounting, payroll, and database systems

Education: post secondary education in accounting or financial management