Financial Administrative Assistant

Adecco; Ajax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in Ajax is seeking an Administrative Assistant to support the finance department. This role involves managing day-to-day administrative tasks, assisting in budget control, and ensuring compliance with internal procedures. The ideal candidate will have a diploma in business administration or finance and 1-2 years of relevant experience. Strong skills in Microsoft Office and excellent communication abilities are essential.

Qualifications

• 1-2 years in an administrative or finance-related role, preferably in logistics or warehouse.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Familiar with accounting principles and financial documentation.

Responsibilities

• Provide comprehensive administrative support to the Site Manager and leadership team.
• Assist in preparation and monitoring of site budgets and forecasts.
• Compile and analyze KPIs related to staffing, invoicing, and budget performance.

Skills

Organizational skills

Communication

Analytical skills

Education

Post-secondary diploma in business administration, logistics, or finance

Tools

Microsoft Office Suite

ERP or logistics management systems

Job description

Our client in Ajax is looking for an Administrative Assistant who has experience in a finance department. This position is responsible for ensuring the smooth execution of day-to-day administrative tasks, supporting financial planning and control, and maintaining compliance with internal procedures and external regulations.

Administrative & Operational Support

• Provide comprehensive administrative support to the Site Manager and leadership team to streamline internal processes and support decision-making.
• Manage site documentation, employee records, and internal communications to ensure operational continuity.
• Serve as the primary point of contact for internal and external stakeholders, including vendors, agencies, and visitors.

Finance & Budgeting

• Assist in the preparation, monitoring, and control of site budgets and forecasts.
• Process and verify purchase orders and supplier invoices in accordance with company procedures.
• Support financial reporting by preparing budget variance reports, identifying discrepancies, and recommending corrective actions.

Reporting & Compliance

• Compile and analyze key performance indicators (KPIs) related to staffing, invoicing, and budget performance.
• Ensure compliance with safety, quality, and environmental standards, supporting audits and certification processes.
• Maintain accurate records and contribute to continuous improvement initiatives, including 5S and Good Quality Practices.

Required Skills & Qualifications

• Education: Post-secondary diploma or equivalent experience in business administration, logistics, or finance.
• Experience: 1–2 years in an administrative or finance-related role, preferably in a logistics or warehouse environment.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with accounting principles and financial documentation.
• Experience with ERP or logistics management systems is an asset.
• Strong organizational and planning abilities.
• Excellent communication and interpersonal skills.
• Analytical mindset with attention to detail.

• If you are interested in this role please apply now!.