Finance Project Administrator

GeoSpectrum Technologies Inc.; Dartmouth; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Onsite gym for employees

Free on-site parking

Health and wellness benefits

Extended health plan

Virtual healthcare

GRSP employer match plan

Job summary

GeoSpectrum Technologies Inc. in Dartmouth, Nova Scotia, is seeking an experienced Finance Project Administrator to support ERP data integrity, job costing, invoicing and reporting.

This role collaborates with Finance, Business Development, Engineering, Manufacturing, Logistics, and Program/Project managers to keep data accurate and aligned with business needs. Reporting to the Vice President of Finance, you’ll prepare cost information for quotes, maintain project data, and contribute to

Qualifications

• Post secondary degree in business administration, accounting or equivalent.
• Experience in a mid-sized organization (approximately $100M-$500M revenue).
• Ability to obtain Canadian Government Security (Reliability) Clearance and Canadian Controlled Goods clearance.

Responsibilities

• ERP order entry (Sage 300) and reconciliation with Business Development and Engineering.
• Support Project Managers with financial queries, reports and job costing data.
• Update order entries as configurations are amended and shipping dates change.
• Open, amend, close jobs and work orders within the job costing system.
• Manage manufacturing reports to inform production meetings.
• ERP Export / Shipping coordination including export permits and ERP handoff to shipping.
• Customer invoicing, tracking and reporting.
• Tracking project milestones.
• DND/DRDC time reporting and invoicing.
• Assist in cost information for product quotes.
• Other responsibilities as assigned by management.

Skills

Financial acumen

Analytical skills

Attention to detail

Planning & time management

Communication & stakeholder management

Education

Post secondary degree in Business Admin, accounting or equivalent

Tools

ERP systems

Job description

Location: Dartmouth, Nova Scotia

Workplace: Onsite

Career Opportunity

GeoSpectrum is growing and has a new career opportunity for an experienced Finance Project Administrator!

Reporting to the Vice President of Finance, the Finance Project Administrator supports the administration of project-related financial activities across ERP order entry, job costing, reporting, and invoicing. This role works closely with Finance, Business Development, Engineering, Manufacturing, Logistics, and Program/Project Managers to ensure ERP data, job records, customer invoices, shipping coordination, and project financial information are accurate, current, and aligned with business requirements.

The position plays an important role in supporting informed decision-making by preparing and maintaining financial, manufacturing, and project data, assisting with cost information for product quotes, and contributing to continuous improvement in finance and manufacturing processes.

About Us

GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting-edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state-of-the-art underwater acoustic components, transducers, and end-to-end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships.

To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting www.geospectrum.ca.

Responsibilities

• ERP order entry (Sage 300), coordinating reconciliation with Business Development and Engineering to ensure accurate data entry.
• Support Program / Project Managers with financial queries, reports and job costing data and analysis. Help interpret and analyse data to drive business decisions.
• Update order entries as configurations are amended and shipping dates change.
• Open, amend, close jobs and work orders within the job costing system.
• Manage manufacturing reports to inform production meetings.
• ERP Export / Shipping coordination (including coordinating export permits and processing the shipping within ERP to hand off to the shipping department).
• Customer invoicing, tracking and reporting.
• Tracking project milestones.
• DND/DRDC time reporting and invoicing
• Financial and Manufacturing projects/improvements/processes reporting
• Act as primary Finance contact for Business Development to assist in gathering cost information for product quotes.
• Other responsibilities as assigned by management.

Qualifications

• Post secondary degree (Business Administration, accounting or equivalent).
• Experience in a mid-sized organization (approximately $100M-$500M revenue).
• Knowledge of accounting software or enterprise resource planning (ERP) systems.
• Experience working in a manufacturing setting preferred.
• Ability to obtain Canadian Government Security (Reliability) Clearance and Canadian Controlled Goods clearance.

Core Competencies

• People Skills: Communication & stakeholder management
• Critical Thinking & Analytical Skills
• Attention to Detail
• Planning & Time Management
• Process oriented
• Financial acumen

Security Requirements

All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

Total Rewards

We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.

We offer:

• Competitive salary based on experience
• Work-life balance with core hours
• Paid time off
• Employee-family assistance program
• Comprehensive Extended Health Group plan benefits
• Virtual healthcare
• GRSP employer match plan
• Corporate discounts and perks
• Career development opportunities
• Professional development and training
• Monthly activities led by Social Committee
• Employee driven wellness and activity initiatives
• Onsite gym for employees
• Free on-site parking

Professional Development

GeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.

We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation.

Accommodation

GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [e-mail].