Finance Operations & Analytics Assistant

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Mississauga

On-site

CAD 60,000 - 80,000

Full time

7 days ago

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Job summary

Bluestar Professional Services Inc. is seeking a highly organized Finance Operations Assistant to support the Director of Finance across Canada and the United States. This role blends executive support, finance operations, data analysis, and project coordination.

The ideal candidate excels in Excel, communicates confidently with stakeholders, and takes initiative to keep priorities moving forward. The successful candidate will consolidate data from multiple companies, prepare dashboards and

Qualifications

2–3 years of experience in business analysis, financial analysis, finance operations, business operations, executive support, management reporting, or a similar role.
Strong Excel and data analysis skills.
Strong numerical and analytical abilities with an understanding of financial and business information.
Ability to gather information from multiple sources, connect the dots, and identify key insights.
Strong business acumen and curiosity.
Excellent organization, prioritization, and follow-up skills.
Confidence communicating with stakeholders at different levels.
Ability to delegate, coordinate, and manage multiple priorities.
Strong initiative, judgment, and problem-solving skills.
Ability to handle confidential information with discretion.
Comfortable working in a fast-paced and constantly changing environment.

Responsibilities

Manage Director of Finance's calendar, meetings, appointments, and competing priorities.
Monitor multiple inboxes and flag important, time-sensitive communications.
Organize and prioritize information and prepare materials.
Identify action items, delegate follow-ups, and ensure tasks are completed.
Prepare meeting materials, reports, and correspondence.
Maintain organized files and confidential information.
Build strong working relationships across the finance department and the organization.
Gather, organize, and consolidate financial and operational data from multiple companies.
Analyze financial information to identify trends, variances, and areas needing attention.
Assist with budgeting, forecasting, and business performance analysis.
Prepare financial reports, dashboards, presentations, and analytical summaries.
Use Excel to organize and present data.
Translate data into clear insights for the Director of Finance.
Support M&A, business planning, and other strategic initiatives.
Improve finance processes and information flow.