Finance Assistant

NGE Sports; Ottawa; On-site; CAD 46,000 - 57,000; Part time

Job summary

SeedChange is seeking a detail-oriented Finance Assistant to join our team in Ottawa. This part-time role focuses on accurate financial record-keeping, accounts payable, and donation processing, reporting to the Director of Finance & Operations.

You will support monthly reconciliations, official tax receipting, and donor administration while maintaining confidentiality and adherence to internal controls. Excellent Excel and English communication are essential.

Qualifications

• Post-secondary education in finance, accounting, bookkeeping, or business administration — or equivalent experience.
• 2+ years of experience in financial administration, bookkeeping, accounts payable, donation processing, or related role.
• Experience with accounts payable, payment processing, reconciliations, and transaction documentation.

Responsibilities

• Process accounts payable transactions, invoices, purchase orders, expense claims, cheque runs, direct payments, and EFTs.
• Process donations received via mail, online, EFTs, and third-party platforms; issue official receipts and reconcile donor records.

Skills

Numerical skills

Data entry

Record management

Excel

Communication in English

Attention to detail

Conflict/confidentiality

Education

Post-secondary education in finance or related field

Tools

Accounting software

DonorPerfect

CRM software

Job description

Finance Assistant

SeedChange | Finance & Administration
Part-time (50% FTE, 17.5 hrs/week) | Ottawa-based, with limited telework flexibility | Unionized position | Starting Salary ($51,522.76 Prorated - Band 1, Step 1)

About the Role

SeedChange is looking for a detail-oriented Finance Assistant to join our team. This part-time role is well-suited to someone who takes satisfaction in getting the numbers right — someone reliable, comfortable with thorough record keeping, and motivated to support a values-driven organization.

You’ll be responsible for accounts payable, payment processing, and financial record-keeping, along with donation processing, official tax receipting, and monthly financial reconciliations. Working within SeedChange's established financial and fundraising procedures, you’ll help ensure our expenditures and donations are processed accurately, our financial records are complete and reliable, and our financial information meets organizational and regulatory requirements.

Reporting to the Director of Finance & Operations, you’ll work closely with Finance, Admin and Fundraising staff to keep financial and donor administration accurate and coordinated.

What You’ll Do

Financial Administration & Accounts Payable (60%) Process accounts payable transactions — invoices, purchase orders, and expense claims — and prepare cheque runs, direct payments, and EFTs for authorization. Reconcile corporate credit card statements monthly, process journal entries, and maintain organized, audit-ready financial records. You’ll review documentation for completeness, follow up on missing approvals, and support Finance staff with routine reconciliations and data entry.

Donation Processing, Receipting & Reconciliation (35%) Process donations received through mail, online platforms, EFTs, and third-party fundraising platforms, entering transactions accurately into the donor database. Produce and distribute official tax receipts and acknowledgements, reconcile donation records between fundraising and financial systems, and work with colleagues to resolve any discrepancies. You’ll also respond to routine donor inquiries about donations, receipts, and payments.

Financial Administrative Support & Cross-Coverage (5%) Maintain organized transaction records, help prepare routine reports and reconciliations, support continuous improvement of financial procedures, and provide cross-coverage for other administrative processes as needed.

What You Bring

• Post-secondary education/training in finance, accounting, bookkeeping, or business administration — or equivalent experience
• 2+ years of experience in financial administration, bookkeeping, accounts payable, donation processing, or a related role
• Experience processing financial transactions and maintaining accurate records
• Experience with accounts payable, payment processing, reconciliations, and transaction documentation
• Experience using accounting or financial-management software
• Working knowledge of bookkeeping principles and accounts payable processes
• Understanding of reconciliation processes and confidentiality requirements for financial and donor information
• Exceptional attention to detail and a strong commitment to accuracy
• Strong numerical, data-entry, and record-management skills
• Ability to follow established financial procedures and internal controls consistently
• Ability to spot discrepancies and follow up to resolve them
• Strong written and verbal communication and interpersonal skills in English
• Proficiency with Microsoft Office, particularly Excel
• Ability to manage multiple priorities and recurring financial deadlines while maintaining strict confidentiality
• Commitment to equity, inclusion, and respectful workplace practices, and to SeedChange's mission and values

Nice to have:

• Experience processing donations or charitable tax receipts
• Experience using fundraising or CRM software for gift entry or transaction processing, particularly DonorPerfect
• Nonprofit sector experience
• Knowledge of Canadian charitable donation receipting requirements
• Familiarity with financial internal-control practices
• Working knowledge of French

Working Conditions

This is a downtown Ottawa-office-based position with flexible hours, and some telework flexibility. The role involves extensive use of financial systems, donor databases, and office software, and regular handling of confidential donor, employee, vendor, and financial information. Some scheduling flexibility may be needed during peak financial and fundraising periods, including year-end.

How You'll Know You're Succeeding

You’ll know you’re thriving in this role when accounts payable and reconciliations are completed accurately and on time, donations are processed promptly with receipts issued correctly, discrepancies are caught and resolved quickly, and staff, donors, and vendors know they can count on you for responsive support.

SeedChange is committed to building an inclusive, equitable workplace. We encourage applications from candidates of all backgrounds and experiences.