Finance and Office Manager

Leap Recruitment Partners; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A dynamic recruitment firm in Toronto seeks a Finance & Office Manager responsible for financial transaction processing, managing accounts receivable/payable, and payroll coordination. Ideal candidates have a bachelor's degree in a related field and at least 4 years of experience. This hybrid role supports operations and supervises staff, ensuring efficient office systems and record keeping.

Qualifications

• Minimum 4 years experience in accounting and/or similar roles.
• Strong leadership skills required.
• Must be detail-oriented.

Responsibilities

• Manage full cycle Accounts Receivable.
• Process and enter Accounts Payable invoices.
• Administer payroll and maintain payroll files.

Skills

Leadership skills

Detail-oriented

Math and calculations

Good listening and communication skills

Strong ethics

Ability to work independently

Teamwork

Education

Bachelor’s degree in business, accounting, or related field

Graduate in Accounting or Finance

Tools

QuickBooks Online

Job description

We are looking for a Finance & Office Manager, who will be responsible for the financial processing of transactions for the Company. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will further coordinate our payroll processing. This is a hybrid role.

Responsibilities

• Accounts Receivable: Full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements; general ledger activities including preparing A/R and A/P related journal entries.
• Accounts Payable: Processes and enters all A/P invoices and expense reports into QuickBooks, including ensuring correct GL Account coding; mail/distribute signed checks including assembling check payment advice to invoices; assists with reconciling vendor statements; assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline; review employee expense reports and ensure receipts are attached and approvals received; files, maintains, and distributes accounting documents, records and reports; performs other duties as required to support Accounting and HR; analyzing workflow processes.
• Payroll: Processes, posts and edits new hires; review employee time punch edits made by managers to ensure accuracy and consistency; provide assistance with problem troubleshooting and resolves employee pay discrepancies; maintain contact with any vendor to investigate discrepancies, resolve issues; manage payroll files and other record keeping; administer payroll, calculate stat holiday, vacation pay.
• Office Management: Supports company operations by maintaining office systems and supervising staff; maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions; sets up onboarding for all new hires; inventory of office supplies; maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement; keeps management informed by reviewing and analyzing special reports; handling internal vacation requests; contributes to team effort by accomplishing related results as needed.

Qualifications

• Bachelor’s degree in business, accounting, or related field – ideal.
• Strong leadership skills
• Must be detail oriented
• Graduate in Accounting or Finance with bachelor’s degree or higher – ideal.
• Minimum 4 years experience in accounting and/or similar roles.
• Competency with QuickBooks Online – ideal.
• Comfortable with math and calculations
• Good listening and communication skills
• Strong ethics
• Ability to work independently and as part of a team

At Leap we are a Equal Opportunity and Affirmative Action employer. That means all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Leap will not tolerate any discrimination or harassment based on any of these characteristics. Leap encourages applicants of all ages.