Finance Administrator - AA2 (AESES)

UM Careers; Winnipeg; On-site; CAD 52,000 - 74,000; Full time

Job summary

University of Manitoba seeks a Finance Administrator to oversee the Unit's financial accounts, budgets, and reporting under grant funding. The role requires strong accounting knowledge and experience with financial systems, with responsibilities spanning general ledgers, invoicing, and audits.

The position is full-time and grant-funded, with a 35-hour week and a 840-hour project allotment. Excellent planning, communication, and attention to detail are essential for success.

Qualifications

• Undergraduate degree in Commerce majoring in accounting or related discipline.
• Bachelor of Commerce degree, accounting focus.
• Knowledge of university regulations, programs and procedures relevant to the function/program.

Responsibilities

• Oversees the Unit's financial accounts and records, ensuring accurate financial administration.
• Balances monthly general ledgers and initiates corrective actions as needed.
• Processes charge-backs and monitors accounts receivable to facilitate collections.

Skills

Attention to detail

Planning and organizing

Project management

Interpersonal communication

Verbal and written English

Multitasking

Independent work

Education

Undergraduate degree in Commerce (Accounting)

Bachelor of Commerce (Accounting)

Third year standing in professional accounting program

Tools

Aurora Finance

VIP

EPIC

CONCUR

Job description

Rady Faculty of Health Sciences

Position number: 38281

Date posted: September 28, 2026

Job details

Finance Administrator - AA2 (AESES)

New Project Full-Time (Grant Funded)

Full-time: Yes

Permanent: No

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $28.83 to $40.63 per hour ($52,470.60 to $73,946.60 per annum)

Appointment Dates October 19, 2026 to October 15, 2027

840 hours worked

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

• Undergraduate degree in Commerce majoring in accounting or a related discipline.
• Bachelor of Commerce degree, majoring in Accounting.
• Knowledge of university regulations, programs and procedures as they relate to the function/program.
• Minimum of third year standing in a recognized professional accounting program.

EXPERIENCE:

• Two years of directly-related administrative experience is required.
• Four years directly related experience in an accounting related position where a knowledge of accounting theory and practice and a working knowledge of computer produced data has been acquired
• Previous experience in the development, modification and implementation of office procedures in a collaborative, consultative manner, required.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Demonstrated ability to set up and maintain spreadsheets and databases and create reports utilizing and manipulating raw data is required.
• Demonstrated proficiency in human resource/financial management systems, such as Aurora Finance, VIP, EPIC, and CONCUR is required.
• Demonstrated ability to work independently and to organize, prioritize and complete complex secretarial/ administrative and/or accounting functions is required.
• Ability to coordinate workflow, identify processes requiring improvement and recommend, develop and implement modifications to improve efficiency or develop and implement new processes as required.
• Attention to detail and accuracy of same is required.
• Excellent planning, organizational, and project management skills is required.
• Excellent interpersonal and English communication skills (both oral and written), required.
• Ability to communicate with all levels of staff, students, faculty members, government and the public is required.
• Ability to demonstrate tact and diplomacy at all times is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

ACCOUNTING/FINANCE:

• Oversees the Unit's financial accounts and records, ensuring the continued maintenance and adaptation of the financial administration function to effectively and efficiently support the Unit and its programs.
• General Ledgers: Scrutinizes and balances monthly general ledgers on all Unit accounts, ensuring accuracy of entries and initiating corrective action where necessary. Initiates monthly invoicing of funding for Government of Nunavut, MKO. Completes journal entries on all Unit accounts to reallocate/transfer expenditures and initiate adjustments as necessary.
• Billings: Processes all charge-backs to individuals and agencies utilizing University on-line billing request systems. Monitors Accounts Receivables Reports, determining and initiating appropriate follow-up to facilitate collections.
• Budget Reconciliations/Audit Preparation: Prepares trial balances, reconciliations, Interim Financial Reports, a monthly, quarterly annual basis by program or funder as appropriate at end of fiscal period or project, as appropriate. Prepares, maintains and presents financial documentation for internal/external audit reviews. Facilitates and/or conducts internal Unit audit and fiscal control functions.
• Act as the first point of contact for issues related to Purchasing and Travel.
• Prepares Journal Entries and Payroll Adjustments when necessary.

SERVICE CONTRACTS:

• Assists Senior Finance Officer in preparing budgets and proposals to be utilized in contract negotiations and funding proposals. Prepares required forecasts, summaries, spreadsheets, data, statistics, etc. as required. Provides information as required for contract negotiations as related to funding.
• B udget Variances: Supplies monthly, quarterly and annual financial variances on each program area account.
• Projections: Assists the operations manager in developing all Unit program area accounts, determining current rates, trends and forecasts for Independent Contractor agreements, professional remuneration, staff salaries, direction costs, travel, operating, ancillary costs and overhead. Develops and prepares presentation material and report components for management and agency meetings, negotiations, etc.

INDEPENDENT CONTRACTOR AGREEMENTS:

• Reviews Independent Contractor Agreements for accuracy in relation to funding contracts.

PURCHASING:

• Payments for Professional Services: Reviews and approves stipend payments to family practitioners, locum tenens, consultants, specialists, residents, nurses, physiotherapists, etc.
• Purchase Requisitions/Standing Orders/Systems Contracts: Sets out requirements of the Unit in relation to supplies of goods and services, approves all purchases and maintenance of supplies and equipment. Determines requirements and initiates standing orders, setting up and increasing commitments as required.
• Reviews Concur expense claims ensuring accuracy and expenditures are allowable as per funding contracts.

OTHER RESPONSIBILITIES:

• Establishes and maintains communications with Independent Contractors, professional staff, students and government funding departments, internal and external auditors, suppliers and outside agencies. In this function, interprets contract provisions and University policies, providing advice, assistance, liaison, contact and direction. Undertakes this same role with respect to other University departments and administrative units (specifically, Comptroller's office, Budgets & Grants, Accounting, Payroll and Purchasing).
• Recommends financial systems and development of Unit accounting systems and procedures for all Unit accounts. Maintains all relevant financial reports for the Unit (payroll, personnel, budget, etc.).
• Researches and prepares reports, correspondence and other material as required to fulfil functional responsibilities of this area.
• Sets up monthly reallocation requirements, distributing total operating account expenditures to Northern Medical Unit accounts as appropriate and within budget limitations.
• Develops and maintains clearly written procedures, indexes, logs and records for activities within his/her area of responsibility. Maintains appropriate systems and records, back-up files, etc.
• Provides assistance to the Senior Finance Officer in financial matters. Advises other department units on policies and procedures relating to finance and budgets for other units as assigned.
• Performs other related duties as necessary or as assigned.
• Overtime may be required during peak periods.
• May be required to perform related duties not exceeding skills and capabilities as required .

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.