Finance Administrator (1-Year Contract)

Homeward-Trust-Edmonton; Edmonton; On-site; CAD 52,000 - 70,000; Full time

Job summary

Homeward Trust Edmonton is seeking an Accounts Payable Specialist to oversee end-to-end AP operations. You will process invoices, manage payments, reconcile statements, and ensure compliance with internal controls.

You will collaborate with procurement and finance, build strong vendor relationships, and support month-end close with accurate records and KPI reporting. This importance role offers professional growth and a positive, inclusive workplace environment.

Qualifications

• A degree or diploma in accounting, finance, or a related field is required.
• 2–4 years of experience in accounts receivable, billing or general accounting.
• Experience with ERP systems and accounting software is preferred

Responsibilities

• Review, verify, and process vendor invoices for accuracy, completeness and proper authorization.
• Enter invoice data into the accounting system for payment processing.
• Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.
• Prepareandprocessweeklypaymentruns,includingcheques,ACHtransactions, andwiretransfers,tomeetpaymentdeadlines and avoid late fees.
• Ensure accurate vendor records, including banking information and tax documents
• Establish and maintain strong relationships with vendors and suppliers.
• Address and resolve escalated vendor issues, discrepancies, or disputes effectively and professionally.
• Perform monthly reconciliationsof vendor statements and resolve outstanding balances or discrepancies to ensure accuracy.
• Generate and maintain accounts payable aging reports and payment activity summaries.
• Assist with month-end closing activities, including reconciliations and accruals.
• Maintain detailed records of transactions and reconciliations.
• Serve as the primary contact for vendor inquiries regarding payments and account status.
• Build and maintain positive relationships with vendors and internal teams.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Ensure compliance with company policies, internal controls and regulatory requirements.
• Monitor internal controls to safeguard company assets and prevent fraud.
• Collaborate with auditors to support internal and external audit requests and to ensure accuracy and compliance.
• Prepare and present AP metrics and reports, including aging reports, cash flow projections, and vendor spend analyses.
• Monitor key performance indicators (KPIs) to track performance and identify areas for improvement.
• Utilize AP automation tools to enhance efficiency and accuracy.
• Identify and recommend improvements to accounts payable processes.
• Collaborate with the finance team to streamline workflows and enhance efficiency.
• Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
• Provide training on systems, processes, and compliance requirements.
• Foster a culture of collaboration, accountability, and continuous improvement.
• Work closely with other departments, such as procurement and finance, to streamline processes.

Skills

Strong accounting knowledge

Excel proficiency

Attention to detail

Communication skills

Education

Accounting degree or diploma

Tools

ERP systems

Accounting software

Job description

Homeward Trust Head Office, 6 - 10242 105 ST, Edmonton, Alberta, Canada

Job Description

Posted Thursday, August 20, 2026 at 6:00 AM | Expires Saturday, September 12, 2026 at 5:59 AM

About Us

Homeward Trust Edmonton is a community-based organization working to prevent and end homelessness in Edmonton and across the region. As the Community Entity for the Government of Canada's Reaching Home program, we work alongside Indigenous and community partners, service providers, governments, researchers, and people with lived experience to advance coordinated, evidence-informed solutions to homelessness.

Our work includes community planning and engagement, coordinated access, research and evaluation, data stewardship, housing development, and strategic investment in housing and support programs. We support alignment across organizations, systems, and sectors by providing trusted data, facilitating collaboration, and helping communities make informed decisions about housing and homelessness.

Homeward Trust is proud to be part of a community that is recognized nationally for its commitment to collaboration, innovation, and measurable impact. We believe lasting progress is achieved when communities work together toward shared outcomes, and we are committed to helping make that possible.

This position is responsible for overseeing the end-to-end operations of the accounts payable process, including processing invoices, managing payments to vendors, reconciling accounts payable transactions, complying with company policies and procedures.

Ensuring timely and accurate processing of invoices, and maintaining accurate financial records, optimizing cash flow and building strong relationships with vendors. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

Duties & Responsibilities

• Review, verify, and process vendor invoices for accuracy, completeness and proper authorization.
• Enter invoice data into the accounting system for payment processing.
• Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.

Payment Management

• Prepareandprocessweeklypaymentruns,includingcheques,ACHtransactions, andwiretransfers,tomeetpaymentdeadlines and avoid late fees.
• Ensure accurate vendor records, including banking information and tax documents
• Establish and maintain strong relationships with vendors and suppliers.
• Address and resolve escalated vendor issues, discrepancies, or disputes effectively and professionally.

Reconciliation and Reporting

• Perform monthly reconciliationsof vendor statements and resolve outstanding balances or discrepancies to ensure accuracy.
• Generate and maintain accounts payable aging reports and payment activity summaries.
• Assist with month-end closing activities, including reconciliations and accruals.
• Maintain detailed records of transactions and reconciliations.

Communication, Documentation and Compliance

• Serve as the primary contact for vendor inquiries regarding payments and account status.
• Build and maintain positive relationships with vendors and internal teams.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Ensure compliance with company policies, internal controls and regulatory requirements.
• Monitor internal controls to safeguard company assets and prevent fraud.
• Collaborate with auditors to support internal and external audit requests and to ensure accuracy and compliance.

Reporting and Analysis

• Prepare and present AP metrics and reports, including aging reports, cash flow projections, and vendor spend analyses.
• Monitor key performance indicators (KPIs) to track performance and identify areas for improvement.

Process Improvement and Technology Utilization

• Utilize AP automation tools to enhance efficiency and accuracy.
• Identify and recommend improvements to accounts payable processes.
• Collaborate with the finance team to streamline workflows and enhance efficiency.
• Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.

Leadership and Development

• Provide training on systems, processes, and compliance requirements.
• Foster a culture of collaboration, accountability, and continuous improvement.
• Work closely with other departments, such as procurement and finance, to streamline processes.

Education & Experience

• Adegreeor diploma inaccounting,finance,orarelatedfieldis required.
• 2–4 years of experience in accounts receivable, billing or general accounting.
• Experience with ERP systems and accounting software is preferred

Knowledge Skills & Abilities

• Strong understanding of accounting principles and practices, particularly in accounts payable management
• Knowledge of credit and collection laws and regulations is beneficial
• Familiarity with AP automation tools and electronic payment platforms
• Advanced Microsoft Excel skills, including data analysis and pivot tables
• Knowledge of accounts payable workflows, tax compliance, and vendor management
• Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment

While all applications are evaluated based on merit, we particularly value and recognize the unique perspectives that come from lived experiences, including homelessness or houselessness. We are deeply committed to fostering a diverse, equitable, and inclusive workplace. We strongly encourage everyone interested in joining us to apply.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Homeward Trust Head Office, 6 - 10242 105 ST, Edmonton, Alberta, Canada