Accounts Payable - Administrator

Fairstone Bank; Montreal (administrative region); On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Great Place to Work 2025

Hybrid work model

Wellness days

Incentive bonus

Health & dental coverage

Retirement savings match (7%)

WorkPerks discounts

Gym access

Education assistance

Parental leave top-up

Volunteer day

Job summary

Fairstone Bank is hiring an Accounts Payable - Administrator to join our finance team in a hybrid work environment. You will manage supplier invoices, employee reimbursements, and ensure timely entry and accuracy of financial data.

Key duties include matching invoices to POs, reconciling vendor statements, handling GST/QST/HST input, and assisting with month-end close. Strong Excel and ERP familiarity are required.

Qualifications

• College diploma in Accountancy (DEP) or Attestation of Collegial Studies (AEC).
• 1–3 years of relevant experience.
• Strong knowledge of MS Office, especially Excel.
• Familiarity with ERP systems (Workday AP module; SAP an asset).
• Ability to handle high volume under tight deadlines.
• Excellent time management and multitasking.
• Strong communication skills.
• Attention to detail.
• Teamwork and tactfulness.
• Ability to build positive relationships.
• Strong analytical skills.

Responsibilities

• Process supplier invoices and employee reimbursements.
• Match PO invoices to POs and receipts; resolve discrepancies with Procurement.
• Ensure GST/QST/HST input accuracy and self-assessment at invoicing.
• Communicate with vendors and departments to resolve inquiries.
• Organize invoices, manage AP inbox, scan documents.
• Reconcile vendor statements and resolve discrepancies.
• Process supplier accounts in ERP and audit AP policy compliance.
• Assist with month-end closing procedures.
• Help process employee expense reports per policy.
• Perform other related tasks.

Skills

Strong communication skills

Attention to detail

Teamwork

Time management

Multitasking

Analytical skills

Education

College diploma in Accountancy (DEP) or Attestation of Collegial Studies (AEC)

Tools

MS Office / Excel

Workday AP module

SAP

Job description

Who We Are

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals.

Who We Are

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig. Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small-business owners, smart investors and savvy consumers. Join Fairstone as a Accounts Payable - Administrator, and be part of our talented and growing team!

About The Role

Participate in the daily management of Supplier Invoices under "Accounts Payable" and Employee Reimbursements under "Expenses". Ensure invoices are entered in a timely manner, work with other departments to obtain missing information on invoices and support other A/P colleagues as required.

• Process invoices / requests accurately and in a timely manner, ensuring all financial transactions are accurate.
• Match purchase order (PO) invoices against POs and appropriate receipts, and work with the Procurement department to resolve discrepancies and issues.
• Ensure accuracy of inputted sales tax (GST/QST/HST) and sales tax self-assessment at the time of invoice processing.
• Effectively communicate and liaison with vendors and other departments to resolve all inquiries.
• Organize all invoices received in the department, manage accounts payable inbox, scan documents as required.
• Reconcile vendor statements and resolve discrepancies.
• Process supplier accounts in ERP systems and audit documentation against AP policy for accuracy.
• Assist with month-end closing procedures.
• Help with processing employee expense reports and ensure compliance with company policies, when required.
• All other related tasks.

What We’re Looking For

• College diploma in Accountancy (DEP) or Attestation of Collegial Studies (AEC)
• One to three years of relevant experience
• Good knowledge of computer software such as MS Office (more specifically Excel)
• Familiarity with ERP systems (Accounts Payable module of Workday, SAP an asset)
• Ability to handle considerable volume under tight deadlines
• Effective time management skills and ability to multitask
• Strong communication skills.
• Strong attention to details.
• Teamwork and tactfulness.
• Ability to develop positive relationships with peers
• Strong analytical skills

What You’ll Love About Working Here

• Award-Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
• Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
• Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
• Compensation Package: Competitive base salary plus an annual incentive bonus tied to performance.
• Comprehensive Benefits: Robust health and dental coverage through Manulife, as well as virtual healthcare through Dialogue.
• Future-Ready Savings: Group Retirement Savings Plan with up to 7% employer match.
• Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
• On-Site Fitness: Gym access at our London and Montreal offices.
• Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
• Family Support: Parental leave top-up program to help you during life’s big moments.
• Community Impact: One paid volunteer day to give back to causes that matter to you.
• For more information on who we are as an employer click here.

Learn more: https://www.fairstone.ca/en/about/canadian-lender

Follow us on LinkedIn: https://www.linkedin.com/company/fairstone/mycompany/

Fairstone is an equal opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities. Individuals who view themselves as Aboriginals, members of visible minorities, and disabled are encouraged to apply in confidence.

Time Type

Full time

Job Type

Permanent