Festival Vendor Coordinator - West Coast Events

The MRG Group; Vancouver; Vor Ort; CAD 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Growth opportunities

Collaborative culture

Access to unique experiences acrossThe

Zusammenfassung

The MRG Group's MRG Live division in Vancouver seeks a Vendor Coordinator - West to manage vendor and merchant experiences across Western Canadian events. You will oversee applications, contracting, permitting, invoicing, on-site placement, load-in/out, and post-event reconciliation with the Events and Operations teams.

As the primary contact for food vendors, merchants and exhibitors, you will ensure clear communication and completion of all regulatory and logistical requirements ahead of each

Qualifikationen

• 2+ years of experience in event coordination, festivals, markets, hospitality, vendor management, or event operations.
• Experience coordinating food trucks, merchants, exhibitors, markets, or similar event participants is strongly preferred.
• Highly organized and comfortable managing applications, documentation, invoices, payments, databases, and multiple deadlines.
• Comfortable working with site maps, booth placements, power requirements, load-in schedules, and other event logistics.
• Experience with municipal permitting processes, health authority licensing, or food-service regulations is an asset.
• Strong written and verbal communication with a customer-service orientation.
• Comfortable using tools such as Asana, Google Sheets/Excel, Square, and online application platforms.
• Calm, resourceful, and able to resolve operational issues in a fast-moving event environment.

Aufgaben

• Manage vendor applications, approvals, agreements, and event registration processes.
• Act as the primary point of contact for food vendors, merchants, exhibitors, and other participating vendors.
• Manage the vendor inbox and respond to inquiries in a timely and professional manner.
• Maintain vendor databases and proactively support recruitment of appropriate vendors for assigned events.
• Coordinate vendor permits, health documentation, licensing, insurance, and other required event documentation.
• Complete applicable event and health authority forms in coordination with event teams.
• Prepare and distribute vendor advance information including arrival times, load-in/out instructions, site requirements, and event regulations.
• Coordinate vendor requirements including booth size, power, equipment rentals, and infrastructure needs.
• Work with Event Operations to determine vendor placements and maintain accurate vendor information for event site maps.
• Lead or support vendor load-in and load-out and troubleshoot vendor-related issues on-site.
• Ensure vendor obligations and MRG commitments are fulfilled throughout each event.
• Prepare vendor invoices, track payments, and support post-event financial reconciliation.
• Track applicable food vendor sales and coordinate required post-event reporting and invoicing.
• Maintain accurate vendor records using Asana, Google Sheets, Square, and other applicable systems.
• Support sponsor or partner load-in and event execution where additional operational assistance is required.
• Maintain strong vendor relationships and identify opportunities to improve the vendor experience year over year.

Kenntnisse

Event coordination

Vendor management

Administrative skills

Communication

Problem solving

Travel flexibility

Tools

Asana

Google Sheets

Excel

Square

Jobbeschreibung

The MRG Group's MRG Live division in Vancouver seeks a Vendor Coordinator - West to manage vendor and merchant experiences across Western Canadian events. You will oversee applications, contracting, permitting, invoicing, on-site placement, load-in/out, and post-event reconciliation with the Events and Operations teams.

As the primary contact for food vendors, merchants and exhibitors, you will ensure clear communication and completion of all regulatory and logistical requirements ahead of each