Events Coordinator Intern | MRG Live

MRG Live BC; Vancouver; On-site; CAD 25,000 - 30,000; Full time

Benefits offered by this job

Paid internship

Vibrant casual culture

Free concerts and discounts across our

venues and events

Inclusive environment

Career growth opportunities

Job summary

MRG Live, Festivals & Events in Canada is seeking an organized Events Coordinator Intern to support site logistics and event operations for large-scale public and corporate events. You’ll help coordinate equipment, timelines, and safety while learning from the events team.

The internship program emphasizes hands-on work (80% tasks specific to the role) with mentorship, project work, and real-world experience across The MRG Group’s portfolio. Start Jan 5, 2027; End Apr 30, 2027.

Qualifications

• Interest in event production, live events, or site logistics.
• Highly organized with great attention to detail.
• Excellent communication and teamwork skills.
• Comfortable with fast-paced, hands-on environments (including outdoor work).
• Familiarity with Google Workspace (Docs, Sheets, Drive, etc.).
• Willingness to learn and take initiative.
• Ability to lift up to 25 lbs and stand for extended periods.
• Availability to work some evenings and weekends during event season.
• Experience with Adobe Illustrator or other design tools.
• Prior volunteer or work experience with events.
• Knowledge of project management tools (Asana, ConnectTeam).
• Valid Driver's Licence and access to a vehicle is an asset.

Responsibilities

• Support the Events team in coordinating site equipment and services (tents, power, fencing, furniture, washrooms, vehicles).
• Research and gather supplier quotes ahead of events.
• Estimate equipment needs by measuring site areas and reviewing site plans.
• Create or update event site maps.
• Help organize timelines and maintain workback schedules for upcoming events.
• Track equipment across events using a master supply list.
• Maintain and update the production schedule to keep events on track.
• Coordinate deliveries and pickups for on-site equipment during load-in/load-out.
• Prepare trucking schedules and packing lists for each event.
• Mark event sites based on site maps.
• Plan staff schedules for on-site roles and responsibilities.
• Draft and distribute communications for vendors and partners.
• Support safety planning documents and communicate key safety information to stakeholders.
• Prepare and distribute event information packages (maps, contacts, FAQs).
• Attend production meetings, take notes, and follow up on tasks.
• Implement waste management and sustainability initiatives at events.
• Track invoices and document in the database.
• Participate in post-event debriefs and note observations for improvement.
• Contribute to a safe and positive environment for all crew on-site.
• Support events team on various tasks to ensure successful execution.
• Support concert operations as needed.
• Other duties as assigned

Skills

Highly organized

Attention to detail

Excellent communication

Teamwork

Google Workspace

Adobe Illustrator

Project management tools

Ability to lift up to 25 lbs

Availability evenings/weekends

Tools

Adobe Illustrator

Asana

ConnectTeam

Google Workspace

Job description

MRG Live, Festivals & Events is in search of an organized and hands‑on Events Coordinator Intern to join our team and support the coordination of site logistics and event operations for large‑scale public and corporate events.

The Events Coordinator Intern provides direct support to our events team in coordinating site logistics and the details required to successfully deliver MRG Live events. In this position, you will assist with the development and execution of site logistics and coordination of details for our major festivals, including Khatsahlano Street Party, Car Free Day Surrey, , Pleasant Day Festival, Barnside Harvest Festival, Car Free Days Festivals, City of Surrey Special Events, among others.

About Our Internship Program

The MRG Group Internship Program is designed to provide you with practical skills, valuable experiences, and exposure to real‑world scenarios in the Experience industry.

The program is structured to ensure that 80% of your time is dedicated to performing activities specific to their role, while the remaining 20% is allocated to job shadowing, skill development, and team projects across various businesses within the MRG Group.

About The MRG Group

Founded in 2008, The MRG Group is Canada’s largest independent entertainment company and a leader in experience creation. Our mission is to bring experiences to life for creators, fans, brands, and partners.

The MRG Group is an integrated network of companies operating across the hospitality, venue, media, ticketing (including the ticketing service AdmitONE), and insurance sectors. With a portfolio of 18 hospitality properties across Canada, The MRG Group also owns and operates an events business, a travel company, and a digital publication.

Key Responsibilities

• Support the Events team in coordinating site equipment and services (e.g. tents, power, fencing, furniture, washrooms, vehicle rentals, etc.)
• Help research and gather supplier quotes ahead of events
• Assist with estimating equipment needs by measuring site areas and reviewing site plans
• Support in the creation or updating of event site maps
• Work alongside the Producer to help organize timelines and maintain workback schedules for upcoming events
• Assist in tracking equipment across multiple events using a master supply list
• Help maintain and update the production schedule to keep the event on track
• Aid in coordinating deliveries and pick‑ups for on‑site equipment during load‑in and load‑out
• Help prepare trucking schedules and organize packing lists for each event
• Support the marking of event sites, based on site maps
• Assist with planning staff schedules for on‑site roles and responsibilities
• Help draft and distribute communication for vendors, suppliers, and other event partners
• Support event safety planning documents and help communicate key safety information to stakeholders
• Assist with preparing and distributing event information packages (e.g. maps, contacts, FAQs)
• Attend production meetings, take notes, and follow up on assigned tasks
• Assist with implementing waste management and sustainability initiatives at events
• Help track invoices and ensure accurate documentation in database
• Participate in post‑event debriefs, offering observations on what went well and what could be improved
• Contribute to a safe and positive environment for all crew members on‑site
• Support the events team on various event‑related tasks as needed to support successful execution
• Support concerts operations as needed
• Other duties as assigned

Knowledge, Skills, Abilities

• Interest in event production, live events, or site logistics
• Highly organized with great attention to detail
• Excellent communication and teamwork skills
• Comfortable with fast‑paced, hands‑on environments (including outdoor work)
• Familiarity with Google Workspace (Docs, Sheets, Drive, etc.)
• Willingness to learn and take initiative
• Ability to lift up to 25 lbs and work on your feet for extended periods
• Availability to work some evenings and weekends, especially during event season
• Experience with Adobe Illustrator or other design tools
• Prior volunteer or work experience with events
• Knowledge of project management tools (e.g. Asana, ConnectTeam)
• Valid Drivers Licence and access to a vehicle is an asset.

Internship Program Term

Start Date: January 5, 2027

End Date: April 30, 2027

What’s In It For You?

• Earn while you learn with a paid, full time internship (minimum wage).
• A vibrant, casual culture working alongside an unstoppable team of creators and innovators.
• Enjoy access to free concerts and special discounts across our venues and events.
• Bring your full, authentic self to a welcoming environment where you’re heard, valued, and respected.
• Unlock opportunities for career growth with a company invested in developing emerging talent.

Our Commitment

The MRG Group is committed to diversity, equity, and inclusion. We encourage applicants from all backgrounds to apply. If you require accommodation during the recruitment process, please contact us.

Thank you for your interest in The MRG Group. Given the anticipated interest in this role, only those selected for an interview will be contacted.