Family Law Legal Assistant

Jasonpaulhowie; Windsor; On-site; CAD 42,000 - 54,000; Full time

Job summary

Johnson Miller Family Lawyers in Windsor, Ontario, is seeking a full-time on-site Legal Assistant/Law Clerk to support counsel through all stages of matters from intake to resolution.

The ideal candidate will have experience in family law, strong administrative and file management abilities, and the capacity to manage competing priorities in a fast-paced environment.

Qualifications

• 1+ years in reception or administrative roles, preferably in the legal field.
• Knowledge of business and legal terminology.
• Minimum 1 year experience as a Family Law Legal Assistant/Clerk.
• Familiarity with the Family Law Rules, court processes, deadlines, and Ontario forms.
• Proficiency in Microsoft Office, DivorceMate, Adobe Acrobat and Zoom.
• Exposure to Clio, Net Documents and Soluno is considered an asset

Responsibilities

• File and process court materials through the Ontario Court platforms (Case Center, Justice Services Online, Family Submissions Online).
• Prepare, organize, and maintain court materials and legal documentation.
• Monitor deadlines and limitation periods to ensure timely court compliance.
• Prepare Financial Statements and related disclosures; draft Correspondence and court documents.
• Coordinate with clients, counsel, court staff, and third-party professionals; manage disclosures.

Skills

Drafting skills

Written communication

Attention to detail

Time management

Independence

Client-focused

Tools

Microsoft Office

DivorceMate

Adobe Acrobat

Zoom

Clio

Net Documents

Soluno

Job description

At Johnson Miller Family Lawyers we have dedicated our careers to the practice of family law. We take a highly personalized approach to family law issues, addressing each case on an individualized basis with commitment to clarity and results. Our firm is deeply connected to the community we serve and has helped thousands of individuals and families navigate and protect their legal interests.

Role Description

This is a full-time, on-site position for a Legal Assistant/Law Clerk. We are seeking a highly organized, detail-oriented, and proactive professional to provide comprehensive support to counsel throughout all stages of a file, from intake through to resolution.

The ideal candidate will possess experience in family law, strong administrative and file management abilities, and the capacity to manage competing priorities in a fast-paced environment. This role requires a professional who takes pride in delivering exceptional legal and client support, while contributing to the efficient operation of the practice.

Primary Responsibilities

Court Filing & Case Management:

• File and process court materials through the appropriate Ontario Court platforms, including Case Center, Justice Services Online and Family Submissions Online.
• Prepare, organize, and maintain court materials and legal documentation.
• Monitor and track deadlines and limitation periods to ensure timely compliance with court requirements.

Document Preparation & Legal Support

• Prepare Financial Statements including gathering financial disclosure and organizing supporting documentation such as banking records and tax returns.
• Prepare Certificates of Financial Disclosure and Net Family Property Statements.
• Draft legal correspondence and court documents, including Applications, Answers, Notices of Motion, and Affidavits.
• Manage all aspects of undertakings, including maintaining undertakings charts, corresponding with counsel regarding outstanding undertakings, reviewing responses for compliance, and assisting clients with satisfying undertakings provided.

Client & File Coordination

• Communicate professionally and effectively with clients, opposing counsel, court staff, and third-party professionals.
• Collect, organize, and maintain client disclosure materials, including financial statements, tax returns, appraisals, and valuations.
• Coordinate and schedule client questionings, mediations, and court appearances.
• Provide reminders to clients on outstanding tasks and disclosure.

Core Competencies

• Strong drafting skills and excellent written communication.
• Exceptional attention to detail and ability to work under tight timelines.
• Ability to work independently, prioritize tasks, and manage multiple files.
• Dedicated client-focused approach

Qualifications:

• 1+ years in reception, customer service, or administrative roles, preferably in the legal field
• Knowledge of business and legal terminology
• Minimum 1 year experience as a Family Law Legal Assistant/Clerk
• Familiarity with the Family Law Rules, court processes, deadlines, and Ontario forms.
• Proficiency in Microsoft Office, DivorceMate, Adobe Acrobat and Zoom
• Exposure to Clio, Net Documents and Soluno is considered an asset