Facility Support Clerk

City of Vancouver; Vancouver; On-site; CAD 47,000 - 55,000; Full time

Job summary

City of Vancouver is seeking a clerical and operations support specialist for the Kent Materials Branch. The role focuses on billing, inventory control, cost recovery, and high-frequency transactions within a busy asphalt, aggregate and concrete operation.

Key duties include SAP/Hansen reporting, supervising weighmaster activities, filing, and front-line reception. Requires Grade 12 and SAP experience; strong Word/Excel skills and ability to multitask in a collaborative team.

Qualifications

• Education and experience: Grade 12 with admin/business courses and related experience in operations.
• Knowledge: SAP functions incl. purchasing, payroll, payments; Hansen and SAP MM familiarity.
• Proficiency with Microsoft Word and Excel; willingness to improve skills.

Responsibilities

• Perform SAP and Hansen reports for material production, inventory, billing, procurement, time entry and payroll.
• Support, schedule and review weighmaster work; provide back-up coverage as needed.
• File documents using VanDocs and provide receptionist support to branch staff.

Skills

Prioritization

Multi-tasking

Communication

Staff training

First aid knowledge

Education

Grade 12 with admin courses

Equivalent education/experience

Tools

SAP

Hansen

MS Word

MS Excel

Job description

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Vancouver is consistently ranked as one of the world’s most liveable and environmentally sustainable cities. Recognized among BC’s Top Employers and Canada’s Greenest Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life for all residents.

With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the City of Vancouver and within the broader public service, offers meaningful work where you play a key role in ensuring equitable access to services, upholding ethical governance, and supporting the needs of citizens with integrity and dedication.

Main Purpose & Function

Kent Materials Branch is responsible for the production and supply of asphalt, aggregate, ready mix concrete and products together with the services of material handling, inspection, testing and materials research. Reporting to the branch manager, this position is responsible for a variety of clerical duties and will work for branch staff in support of the entire operation.

The main purpose of this position is to provide clerical support to the branch and to support and review the work of weighmasters. This administrative role has a major focus on operational support for the asphalt plant, aggregate facility, concrete plant, and rubble operation including ensuring complete and accurate billing and cost recovery, inventory adjustments and good receipts. This position oversees inventory management and high frequency transactions an active operations facility, and is responsible for time entry, invoicing and other clerical duties as required.

Specific Duties andResponsibilities

Perform activities and produce reports in SAP and Hansen modules related to material production, inventory, billing, procurement and time entry and payroll

Support, schedule, and review the work of weighmasters and perform back-up coverage as required

Filing documents using VanDocs

Provide front line reception and performs other duties as required in order to support branch staff

Qualifications

Education and Experience:

• Completion of Grade 12 supplemented by business and office administration courses plus considerable related experience, preferably in an operations environment or an equivalent combination of education and experience
• Intermediate to advanced experience in SAP functions is required with a strong preference for purchasing, payroll, and payment
• Familiarity with Hansen and the materials management side of SAP are an asset
• Considerable knowledge of Microsoft Word and Excel along with the desire and ability to enhance those skills in the future
• Experience with training and scheduling is an asset

Knowledge, Skills and Abilities:

• Ability to prioritize and meet goals in a timely manner; to work independently and to work as part of a team
• Ability to accurately multi-task in a fast paced environment
• Proven ability to communicate and build relationships effectively and tactfully with the public and all levels of City staff
• Ability to train staff including training in using SAP for branch related functions
• Good attendance is of operational importance
• Ability to plan, assign, supervise, and review the work of a small group
• First aid certification is an asset

Driver’s License and Record Checks:

• A current and valid class BC Driver’s License and a satisfactory Commercial driving record
• The license must not include any restrictions that would affect the ability to legally and safely carry out job responsibilities
• Transportation arrangements must meet operational requirements of the Department

Business Unit/Department

Engineering Services

Affiliation:

CUPE 15 Non Pks

Employment Type:

Temporary Full Time

Position Start Date:

October, 2026

Position End Date:

October, 2027

Salary Information:

Pay Grade GR-17: $33.75 to $39.66 per hour

Application Close:

September 18, 2026

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more aboutour commitment to diversity and inclusion .

The City of Vancouver acknowledges that it is situated on the unceded traditional territories of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh Úxwumixw (Squamish Nation), and səlilwətaɬ (Tsleil-Waututh Nation).More about unceded traditional territories