Facility Services Administrative Support

Chinook's Edge School Division; Innisfail; On-site; CAD 40,000 - 65,000; Full time

Job summary

Chinook’s Edge School Division is seeking a Full-time Facility Services Administrative Support member who will effectively manage communications and administrative tasks within a dynamic team. The role requires substantial experience in administrative support along with advanced skills in Google applications and Excel. This position not only entails ensuring operational efficiency but also involves liaising between various staff members in a supportive environment. Join a reputable division dedicated to fostering a collaborative and enriching workspace in beautiful Alberta.

Qualifications

• Three years of successful administrative support experience.
• Advanced skills with the Google platform.
• Post-secondary training or experience in business or related field.

Responsibilities

• Support day-to-day operations of the Facility Services team.
• Prepare materials and maintain project documentation.
• Assist with project management and financial documentation.

Skills

Communication skills

Time management

Interpersonal skills

Attention to detail

Collaboration

Education

Post-secondary training in business or related field

Tools

Google platform

Excel

Job description

Chinook’s Edge School Division (CESD) Invites Applications For The Position Of Full-time (260-day Calendar) Facility Services Administrative Support Position At Our Facility Services Department In Innisfail. The Successful Candidate Will Work Directly With The Director Of Facility Services And The Rest Of The Facility Services Team In a Fast-paced Work Environment To

• Support the effective and efficient operation of the Facility Services team on a day-to-day basis;
• Assume primary responsibility as first contact for all communication for Facility Services;
• Prepare a wide variety of materials and resources for external and internal distributions;
• Maintain project documentation and perform accounting tasks related to Capital, IMR and Operations and Maintenance projects;
• Communicate with suppliers and division staff;
• Maintain the asset management program and assist with project management and reporting;
• Support Facility Services with the processing of all financial documentation and entries;
• Liaise between division staff and Facility Services team members;
• Prepare data queries, analyses and reports using Excel, the Google platform and other applications; and
• Fulfill other duties, as assigned by the Director of Facility Services
  
  

The successful candidate will be able to provide evidence of:

• Three or more years’ successful administrative support experience;
• Post-secondary training or experience in professional administration, business, accounting, finance, construction or related field;
• Advanced skills with Google platform with great attention to detail;
• Working collaboratively and effectively with a wide variety of teams, groups, and external agencies;
• Exceptional interpersonal, time management and communication (written and verbal) skills;
  
  

We ask that applicants prepare both a cover letter and resume, complete with the names and telephone numbers of three current work related references. Cover letters can be addressed to Mike Garrow, Associate Superintendent–People Services, Chinook’s Edge School Division. Applications for this posting will only be accepted through ApplyToEducation, by clicking APPLY on this page. Applications will not be accepted by email.

Applications will be accepted until 11:59 pm, Tuesday, July 15, 2025 . The successful applicant will be required to provide a Criminal Record check.

Chinook’s Edge is one of the largest school divisions in the province, serving over 11,000 students in 40 Central Alberta schools between Calgary and Red Deer. Our schools are located in 13 small communities that sprawl east and west from the Highway 2 corridor, conveniently providing Chinook’s Edge staff and families with the best of both worlds: a friendly, healthy and affordable small-town lifestyle combined with the proximity to big city amenities! Plus, the world famous Rocky Mountains are a short drive away. The Chinook’s Edge reputation for staff and student wellness, our family-friendly communities that boast easy access to exciting cultural and recreational opportunities, and our highly regarded quality learning environments make us a desirable division in which to live, learn, work and play! For more information on Chinook’s Edge School Division, please check our website ().

By virtue of the submission of an application, the applicant agrees that the Supervisor or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

While we thank all applicants for their interest, only those individuals selected for interviews will be contacted. Resumes of individuals not granted an interview will not be kept on file.

We respectfully acknowledge that the schools within Chinook’s Edge School Division are situated on Treaty 6 and 7 land, home of the First Nations (Dene, Nehiyawak (Cree), Nakoda, Anishinaabe, Niitsitapi (Blackfoot Confederacy), Tsuu T’ina), the Métis Nation of Alberta, and Inuit Peoples. From the majestic mountain views, vast prairies, and skies of the chinook arch, we express gratitude for the beauty and abundance these lands provide. In recognizing the harmony of earth, plants, water, and wind that breathe life into all we do, we strive to learn and grow as a community while cherishing individual differences. This land acknowledgment represents our commitment to reconciliation, connecting us to those who once walked these lands and forging a path together for the generations to come.