Facility Administrator

Medavie; Moncton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading health services organization is seeking a Facilities Administrator to support efficient operations and maintenance of facilities. The role involves managing work orders, vendor coordination, and ensuring service levels are met across various locations. Ideal candidates will possess post-secondary education, relevant experience, and strong interpersonal skills.

Qualifications

• At least two years of relevant experience in an office environment.
• Bilingualism is an asset.
• Valid driver's license required.

Responsibilities

• Manage facility's daily maintenance through work orders and service requests.
• Administer cleaning, landscaping, and snow removal contracts.
• Oversee security monitoring system and manage issue communications.

Skills

Interpersonal skills

Communication Skills

Problem-solving skills

Time management

Negotiation skills

Education

Post-secondary education in business or related field

Tools

MS Office

Job description

Position Type:
Permanent
*

Closing date:
2025-07-06
*

Medavie Health Services New Brunswick (MHSNB) is the subsidiary of Medavie Health Services responsible for the optimal operation and management of EM/ANB, an integrated organization specializing in the delivery of primary health care services with the goal of facilitating access to quality care so that patients can achieve better health outcomes. MHSNB is fortunate to be able to count on the expertise of its employees who work passionately to build a healthier province.

Our company is currently looking for new team members to support its mission of providing excellence in emergency and community care within our various programs, namely Ambulance New Brunswick, the Extra-Mural Program and NB Health Link. Each advocates for a highly coordinated, quality service offering guided by a goal of continuous improvement across primary health care.

Medavie Health Services is part of Medavie, a health services organization. Together with Medavie Blue Cross, we are committed to providing innovative solutions that will improve the health of all Canadians.

As a not-for-profit organization, Medavie is proud to commit an annual social dividend to the Medavie Health Foundation to support programs and initiatives aimed at addressing some of our country's most pressing physical and mental health care challenges.

We are looking for a Facilities Administrator to support our expanding operation, which delivers exemplary, well-coordinated primary health care at the right place, from the right provider, and at the right time.

The facilities administrator will report to the Vice President of Quality, Patient Safety, and Education and will work closely with the Facilities Manager to support the administration of facilities services. The primary responsibility will be to maintain the facility work order system, dispatch service requests, and follow up on all requests to ensure they are resolved.

In this role, you will be responsible for:

• Manage the facility's daily maintenance through work orders, shoreline tracking, and station audit forms, and facilitate service requests to vendors or landlords.
• Ensure scheduled work is completed in an acceptable and timely manner.
• In partnership with the facilities manager, administer the cleaning, landscaping, and snow removal contracts for all specified locations.
• Source and oversee vendors, ensuring adherence to contract terms.
• Manage DH facility inspection reports and provide monthly reporting requirements.
• Oversee the security monitoring system, including addressing emails related to access.
• Provide support to the Facilities Manager during the Request for Proposal process.
• Act as a liaison on facilities issues with our various stakeholders.
• Be willing to perform other duties as assigned.

As the ideal candidate for this role, you:

• Possess a post-secondary education in business or a related field or have equivalent experience.
• Have at least two years of relevant experience in an office environment.
• Possess solid knowledge of computer programs, particularly MS Office.
• Demonstrate strong interpersonal skills, including the ability to handle difficult situations diplomatically.
• Exhibit the ability to work and multitask in a fast-paced, deadline-driven environment.
• Have excellent communication skills and be an effective negotiator.
• Display good decision-making and problem-solving skills.
• Manage time efficiently and effectively.
• Coordinate, organize, and design data collection for reporting purposes.

Bilingualism would be an asset for this position. Travel may be required throughout the province, and a valid driver's license will be required.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please apply now.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

Medavie Health Services New Brunswick is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.