Facilities & Workplace Manager

Talent; Toronto; On-site; CAD 85,000 - 110,000; Full time

Job summary

Talent is partnering with a fast-growing technology company to hire a Facilities & Workplace Manager in Toronto. This role owns day-to-day operations, vendor relations, space planning, and the overall employee experience, ensuring a welcoming, productive environment for colleagues and visitors.

You will coordinate office moves, expansions for 30+ employees, lead safety and continuity efforts, and drive workplace projects from planning through execution.

Qualifications

• 5+ years of experience in facilities, workplace operations, office management, or corporate real estate.
• Hands-on experience coordinating office relocations or expansions for 30+ employees.
• Proactive, organized, and able to manage multiple stakeholders.

Responsibilities

• Oversee day-to-day office and facilities operations to keep the workplace functional and ready.
• Manage visitor experience and support executive visits and events.
• Plan and coordinate employee events and workplace engagement initiatives.
• Support site safety, security, emergency preparedness, and business continuity.
• Lead workplace projects including expansions, relocations, renovations, and infrastructure improvements.
• Manage space utilization, seating plans, and occupancy records.

Skills

Office relocation

Facilities management

Vendor coordination

Space planning

Event planning

Job description

We're partnering with a fast-growing technology company looking to add a Facilities & Workplace Manager to their team. This is a highly visible role responsible for creating a welcoming, productive, and well-run workplace while overseeing day-to-day facilities operations and the overall employee experience.

About the Role

Our client is looking for an experienced, proactive, and highly organized Facilities & Workplace Manager to take ownership of workplace operations. You'll serve as the primary point of contact for facilities, vendors, visitors, workplace events, space planning, and office-related projects.

This is a great opportunity for someone who enjoys taking ownership, solving problems, and creating an excellent workplace experience for employees and visitors.

Responsibilities

• Oversee day-to-day office and facilities operations, ensuring the workplace remains functional, organized, and employee-ready.
• Manage visitor experience and support executive visits, customer meetings, and leadership events.
• Plan and coordinate employee events, social activities, and workplace engagement initiatives.
• Support site safety, security, emergency preparedness, and business continuity activities.
• Lead workplace projects including office expansions, relocations, renovations, and infrastructure improvements.
• Manage space utilization, seating plans, workplace layouts, and occupancy records.

Qualifications

• Hands-on experience coordinating an office relocation or expansion of 30+ employees, including working across multiple departments and coordinating brokers, furniture, equipment, vendors, logistics, move schedules, and project/status updates.
• 5+ years of experience in facilities, workplace operations, office management, or corporate real estate.
• Comfortable acting as the internal project coordinator for office moves, partnering with external project managers and vendors where required.