Facilities Support

University of Alberta; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Job summary

University of Alberta in Edmonton is seeking a Facilities Support to assist with space allocation, moves, equipment, and key inventories for 200+ faculty and 400+ staff. The role reports to the Department of Medicine Facilities Support Lead and collaborates with multiple offices and external partners.

The ideal candidate will have strong organizational and communication skills, basic IT knowledge, and the ability to handle multiple projects with attention to detail.

Qualifications

• Demonstrated facilitation, negotiation and problem-solving skills.
• Self-directed and comfortable with ambiguity; capable of creative solutions.
• Basic IT hardware knowledge and infrastructure understanding.
• Strong organizational skills with multi-project focus.
• Client-service oriented and positive in a collaborative environment.
• Able to lift 50–100 lbs for furniture moves.

Responsibilities

• Maintains up-to-date inventory of spaces and equipment with long-term projections.
• Coordinates with sites for space and equipment needs for clinical and academic staff.
• Works with other departments on shared spaces and resources.
• Manages access requests, keys, and proximity card administration.
• Supports space planning, office and lab space assignments, and budgeting.

Skills

Inventory Management

Space Planning

Health & Safety

Relocation Support

Facilities Coordination

Administrative Skills

Education

High School Diploma

Tools

MS Word

Excel

Google Workspace

Database software

Job description

Job Description

Location: This role is in-person at North Campus Edmonton.

Are you a polished communicator, coordinator and collaborator? Do you enjoy taking care of the small details to work towards making a big difference? The Department of Medicine is seeking a Facilities Support person who assists with activities such as space allocation, moves, equipment and key inventories, in support of the 200+ faculty members and 400+ staff. This role provides key support to the spaces and facilities at the heart of medical education and research in the Department of Medicine.

This role sits under the Department of Medicine Facilities Support Lead, and works closely with the Faculty Safety Advisor, Faculty of Medicine and Dentistry Office of Facility Planning & Projects, Office of the University Architect, Divisional Directors, Chair's office, Alberta Health Services [AHS], external contractors and suppliers.

The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows and residents). The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment.

Responsibilities

Reporting to the Department of Medicine Facilities Support Lead, the Facilities Support position will assist/initiate items regarding facilities items such as space allocation, moves, equipment and key inventories, in support of the 200+ faculty members and 400+ staff.

What You Will Do

Inventory Management – Clinical and Research Support

• Maintains an up to date inventory of all spaces and equipment assigned to the DoM including a 3 - 5 year projected needs assessment.
• Coordinates with AHS for required space and equipment needed for the clinical and academic support staff assisting the Department of Medicine physicians.
• Works with the ADMs of other departments within the Faculty on shared spaces, resources and equipment.
• Coordinates and initiates access requests including key and lock change requests, proximity card requests.
• Maintains a database of keys and proximity card access and ensures that these are returned/removed when faculty and staff are off- boarded.

Space Planning

• Assists with the assignment of office, wet and dry lab spaces.
• Supports resolution of issues related to space planning, design, equipment and budgeting through participation in and collaboration with appropriate groups.

Health and Safety Coordination

• With the Faculty Safety Advisor, ensures Principal Investigators are knowledgeable on obtaining, handling, maintaining and disposing of hazardous materials. Assists the Faculty Safety Advisor in the orientation of new lab- based investigators regarding environmental health and safety, radiation safety, animal care and use, and human research ethics

Relocation Support

• Responsible for supporting all aspects of intermediate moves to accomplish larger organizational plans

Qualifications

• Demonstrated facilitation, negotiation and problem-solving skills; strong analytical and interpersonal skills
• Ideal candidate must be self-directed and comfortable with ambiguity - a wide degree of creativity and latitude is expected. Basic knowledge of IT hardware support and infrastructure
• High School Diploma
• Computer proficient and comfortable using databases, MS Word and Excel and Google applications, including Google Mail Understands the importance of following processes and applying workflow measures
• Strong organizational skills with an ability to work on multiple projects simultaneously with attention to detail
• Maintains a client service focused, positive attitude contributing to an overall vibrant and healthy workplace
• Able to perform moderate lifting duties (50-100 lbs assisted) to perform furniture and equipment moves
• Use of basic tools, ie. Screwdriver, wrenches, Allen key etc. Able to walk about campus as required

Preferred Qualifications

• Post secondary education in a related area
• Experience in administration and coordination in either large industrial, scientific or medical public sector settings, or post- secondary education institutions
• Experience in procurement, supply chain or inventory management is an asset
• Knowledge and understanding of Health, Safety and Environment Management Systems is an asset
• Previous University of Alberta experience an asset

About Us

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more . At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

About The Team

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.