Facilities Project Coordinator
Vancouver Fraser Port Authority
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Benefits offered by this job
Job summary
Vancouver Fraser Port Authority is seeking a Facilities Project Coordinator to manage the design and construction of capital works and maintenance projects. You will coordinate multidisciplinary teams, inspect construction activities, and assist with asset management data.
The role requires a two-year technical diploma and at least 3 years of related experience, with PMP and facility background considered assets. A strong command of MS Word, Excel, and PowerPoint is essential.
Qualifications
- Two-year full-time technical diploma with a minimum of 3 years of related experience in capital and maintenance project administration and asset management.
- PMP designation and facility experience are assets.
- Excellent computer skills including databases, MS Word, Excel and PowerPoint; strong communication and teamwork abilities.
Responsibilities
- Coordinate and administer facility construction activities: inspect progress, manage claims and change orders, and prepare progress reports.
- Liaise with tenants and stakeholders to ensure project coordination and effective communication among teams.
- Oversee project plans to ensure timely execution, monitoring, and control of capital and maintenance projects.
- Coordinate close-out data and input relevant information into the asset management system (IAMS).
- Support the Manager to ensure project success and provide subject-matter expertise to department projects.
Skills
Education
Tools
Job description
At the Vancouver Fraser Port Authority, the work we domatters. Every day, our people help connect Canada to global markets,strengthen supply chains, support sustainable growth, and shape the future ofCanada’s largest port.
If you're looking for purposeful work where yourcontributions make a difference, you'll find it here - supported by a team thatis collaborative, innovative, and committed to excellence.
At the port authority, we’re committed to delivering anemployee experience that is as rewarding as the work itself. We offer:
- Meaningfulwork that contributes to Canada’s trade and economic prosperity
- Opportunitiesfor learning, development, and career growth
- Acollaborative and inclusive workplace culture
- Competitivecompensation and comprehensive benefits
- Flexibleprograms that support employee wellbeing and work-life integration
Join a team that embraces innovation and continuouslearning while delivering technology solutions that support one of Canada’smost important trade hubs.
Help build and maintain critical infrastructure thatsupports Canada’s trade gateway, working alongside industry-leadingprofessionals on projects with a lasting impact on communities, the economy,and environmental protection.
The Facilities Project Coordinator is responsible forcoordinating and administering the design and construction of capital works andmaintenance projects, as directed. This position also assists with work relatedto asset management.
- Prepare cost estimates and submissionsfor program and contract approvals. Prepare tender packages and coordinatetender calls; review and evaluate bids. Prepare requests for proposals;participate in selection of consultants.
- Coordinate and administer facilityconstruction activities: Inspect and record construction activities andprogress. Prepare and/or check progress claims. Prepare and recommend approvalof change orders and contract extensions. Approve on-site construction changes.Oversee, liaise, instruct and approve all phases of consulting work. Prepareproject cost and progress reports.
- Liaise with tenants and stakeholders toensure coordination of projects; facilitate communication among task groups byinteracting with management and with project teams to ensure successfulcompletion of project work.
- Coordinate project close-out data andcoordinate with Asset Management Team to select relevant data for input toVFPA’s Computerized Maintenance Management System (IAMS)
- Assist the Manager, to oversee theproject plan to ensure projects are executed, monitored, and controlledeffectively.
- Provide support and expertise todepartment projects as directed.
- Maintain constructive relationships withtenants and stakeholders, and with project design and construction teams.
- Organize and/or carry out assetinspections and assessments.
- Report oninspection/assessment results and recommend follow-up actions. Work with AssetManagement Team to ensure recording of appropriate data, including schedulingof recommended follow-up actions.
- Review tenant project plans to identifypossible impacts on the facility and other scheduled projects. Ensurecompliance with lease agreements and administrative requirements.
- Identify, evaluate, recommend, andimplement process improvements to enhance efficiencies.
- Perform other assigned duties as required.
- Must have atwo-year full-time technical diploma from a recognized educational institutionalong with a minimum of 3 years of related experience in capital andmaintenance project administration and coordination, and asset management.
- Includingproject planning, design, construction supervision and contract administration.
- A PMPdesignation and facility experience is considered an asset.
- Must haveexcellent computer skills including databases, MS Word, Excel and PowerPoint.
- Must be a team playerwith excellent interpersonal and communication skills and the ability to workeffectively and positively with all contacts, internally and externally. Mustbe able to work independently, accurately and on own initiative to maintainwork output with minimum supervision.
- Must be a highlyorganized and detail-oriented individual who can manage competing priorities.Must have excellent command of the English language, both oral and written.
- Market-competitivebase salaries and variable incentive plan
- Generousand inclusive benefits offering including retirement benefits plan
- Flexibleremote work program
- Earnedtime off program
- Paidvacation and personal care leave
- Learning,development, and advancement opportunities
- Onsitegym with towel service in a national landmark in the heart of Vancouver’swaterfront
- Friendly,unique, and respectful workplace
The starting rate for thisposition is $60.13 per hour, with scheduled wage progression in accordance withthe International Longshore and Warehouse Union (ILWU) Local 517 collectiveagreement. Based on a 40-hour work week.
Bargaining Unit,Full-Time, Permanent, In-office
Normaloffice conditions with regular exposure to noise and adverse weather conditionsfor outdoor work.
The incumbent must obtain and maintain a valid MarineTransportation Security Clearance as this position is required to accessrestricted areas/information as defined by the Marine Transportation SecurityRegulations.
At theVancouver Fraser Port Authority, we arededicated to employment equity and a workplace reflective of the diversity ofour port community. We believe our strength comes from the diverseperspectives, experiences, and backgrounds of our people. We welcome applicationsfrom all qualified candidates, including Indigenous Peoples, women, personswith disabilities, racialized individuals, members of the 2SLGBTQIA+ community,and other equity-deserving groups.
Reasonable accommodation can be provided in the selectionprocess and while working with the port authority. If you require assistancewith applying to our openings or are seeking accommodations to apply in analternative format, please contact us through a confidential, secure inbox ataccessibility@portvancouver.com. We are committed to supporting your needs andwill do our best to provide the necessary assistance.
We recognize and acknowledge that we are located on thetraditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam),Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn moreabout our First Nation relations and commitment to reconciliation, please visitour website .
- Contributes to the competitiveness, growth, and prosperity of the Canadian economy.
- Organizes marine transportation services that meet port users’ needs at a reasonable cost.
- Provides a high level of safety and environmental protection.
- Responds to local needs and priorities.
- Encourages and considers input from port users and local communities.
- Re-invests around 90% of our revenues back into trade enabling infrastructure.
The Vancouver Fraser Port Authority:
- Contributes to the competitiveness, growth, and prosperity of the Canadian economy.
- Organizes marine transportation services that meet port users’ needs at a reasonable cost.
- Provides a high level of safety and environmental protection.
- Responds to local needs and priorities.
- Encourages and considers input from port users and local communities.
- Re-invests around 90% of our revenues back into trade enabling infrastructure.
Enabling Canada's trade by being reliable and innovative, while protecting the environment.
- We drive efficiency to optimize performance.
- We build strong relationships to succeed together.
- We are customer-focused to deliver on our commitments.
- We are accountable to find solutions and take the right action.
- We are one team to achieve our purpose.
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