Facilities Maintenance Coordinator (term for a period of up to 1 year)

Vancouver Fraser Port Authority; Vancouver; Sur place; CAD 68 000 - 91 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Comprehensive benefits

Flexible work-life integration

Learning and career growth

Résumé du poste

Vancouver Fraser Port Authority is seeking a Facilities Maintenance Coordinator to administer procurement processes, coordinate service delivery, and manage asset documentation. The role supports maintenance programs, capital projects, and vendor relations to ensure reliability and compliance across port infrastructure.

Your work will involve coordinating contracts, overseeing vendors, and maintaining accurate records while aligning with safety standards and regulatory requirements.

Qualifications

• High school diploma with a valid trade certification and at least four years post-certification experience.
• At least 2 years coordinating operating or capital projects and asset management.
• Project management certificate required or to be obtained within 6 months.
• Experience coordinating consultants or contractors on small projects.
• Proficient in MS Office Suite and maintenance-management systems.

Responsabilités

• Lead procurement documentation development and administration (RFPs, RFQs, tenders, consulting agreements) and ensure policy compliance.
• Prepare cost estimates and submissions; manage bid reviews, vendor evaluations, contract negotiations, award recommendations.
• Maintain records of service agreements, contracts, vendors, and scopes; track timelines and renewals for continuity.
• Oversee vendor/contract performance; conduct reviews and enforce safety/quality requirements.
• Schedule and coordinate contracted services, inspections, and maintenance with teams and vendors.
• Oversee work of vendors/contractors to ensure safety, timelines, and contract compliance.
• Provide administrative support for projects; coordinate upgrades, tenant improvements, and building alterations.
• Align maintenance work with operations; minimize disruptions and maintain safety standards.
• Review drawings, coordinate permitting, assist with project planning and implementation for internal and tenant-led projects.
• Collect, review, and archive inspection reports, deficiency lists, compliance records, and closeout materials.
• Improve maintenance programs by incorporating inspections and trades input into updated procedures.
• Monitor maintenance metrics and contract compliance for QA and audits.
• Foster positive relationships with vendors/contractors and stakeholders for service quality.

Connaissances

Asset management

Time management

Communication

Contract coordination

MS Office

Formation

High school diploma with trade certification

Project management certificate

Outils

Maintenance management systems

Description du poste

Where your career meets Canada’s future

At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port.

Detailed Job Description

Where your career meets Canada’s future

At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port. If you're looking for purposeful work where your contributions make a difference, you'll find it here - supported by a team that is collaborative, innovative, and committed to excellence.

Why join us

At The Port Authority, We’re Committed To Delivering An Employee Experience That Is As Rewarding As The Work Itself. We Offer

• Meaningful work that contributes to Canada’s trade and economic prosperity
• Opportunities for learning, development, and career growth
• A collaborative and inclusive workplace culture
• Competitive compensation and comprehensive benefits
• Flexible programs that support employee wellbeing and work-life integration

Join a team that embraces innovation and continuous learning while delivering technology solutions that support one of Canada’s most important trade hubs.

Help build and maintain critical infrastructure that supports Canada’s trade gateway, working alongside industry-leading professionals on projects with a lasting impact on communities, the economy, and environmental protection.

Build a career with purpose

If you’re looking for work that is meaningful, challenging, and connected to something bigger, we’d love to hear from you. Join us and discover how your career can help shape Canada’s future.

The Facilities Maintenance Coordinator supports the delivery of maintenance services, inspections, and projects by administering procurement processes, vendor contracts, and service coordination. This role ensures compliance, documentation accuracy, and performance monitoring while supporting asset management, system optimization, and capital planning. Working closely with internal teams and external partners, the Facilities Maintenance Coordinator ensures efficient execution of maintenance programs and contributes to long‑term infrastructure resilience and operational reliability.

What Success Looks Like

• Lead the development, issuance, and administration of procurement documents for goods, services, and projects, including RFPs, RFQs, tenders, and consulting agreements, etc. Ensuring compliance with financial and procurement policies.
• Prepare cost estimates and submissions for program, contract and agreement approvals. Administer procurement activities including bid reviews, vendor evaluations, contract negotiations, and award recommendations.
• Maintain accurate records of service agreements, contracts, preferred vendors, and scopes of work. Track contract timelines, renewals, and documentation to ensure service continuity.
• Oversee vendor and contract performance, conducting reviews and compliance checks to resolve service gaps and enforce contract, safety, and quality requirements.
• Schedule and coordinate contracted services, inspections, condition assessments, and maintenance activities with internal teams, vendors, consultants, and contractors, etc.
• Oversee the work of vendors, contractors and service providers to ensure adherence to safety protocols, technical specifications, timelines, and contractual requirements.
• Provide logistical and administrative support for operational and capital projects, such as infrastructure upgrades, tenant improvements, and building alterations. Coordinate and oversee small projects, upgrades, replacements, and infrastructure improvements.
• Align maintenance and project work with operational needs, coordinating access, minimizing service disruptions, and maintaining safety and service standards.
• Review technical drawings, coordinate permitting processes, and assist with project planning and implementation for internal and tenant-led projects to ensure compliance with facility standards, regulatory requirements, and maintainability considerations.
• Collect, review, and archive documentation including inspection reports, deficiency lists, compliance records, and project closeout materials such as warranties and asset data.
• Continuously improve maintenance programs by integrating input from inspections, trades, and supervisors into updated procedures and practices.
• Monitor and report on maintenance metrics, key performance indicators, service levels, and contract compliance to support quality assurance and internal audits.
• Foster collaborative relationships with vendors, contractors, and stakeholders to ensure service quality, resolve issues, and promote continuous communication.
• Maintain accurate asset records by collecting inspection, maintenance, and project data, following document control procedures to ensure data integrity.
• Apply and maintain asset labeling on equipment and infrastructure, ensuring correct identification, durability, and compliance with asset tracking standards and drawings.
• Coordinate, verify, and archive project closeout documentation, including warranties, O&M manuals, as-builts, and maintenance schedules, to ensure accuracy, compliance, traceability, and proper system integration.
• Support lifecycle planning and asset renewal forecasting by analyzing condition assessments, performance trends, and cost data to inform planning strategies.

Qualifications

• Completion of a high school diploma, along with a valid trade certification and a minimum of four years of relevant post-certification experience is required.
• Must have at least 2 years of operating or capital project coordination and asset management experience within a similar work environment. Completion of a project management certificate is also required or must be obtained within 6 months of employment.
• Must have experience coordinating the work of consultants or contractors and supporting the delivery of small projects.
• Proficiency in MS Office Suite and maintenance management systems is required and …
• Must be a self‑motivated individual with sound judgment and the ability to foster positive working relationships with staff, contractors, and other stakeholders within a collaborative team environment.
• Strong technical expertise in asset and maintenance management practices is required. The candidate must be reliable and able to work independently with minimal supervision, consistently delivering high‑quality results.
• Excellent organizational and time management skills are critical to managing multiple competing priorities effectively.
• The role requires excellent oral and written communication skills.

Salary

The starting rate for this position is $57.22 per hour, with scheduled wage progression in accordance with the International Longshore and Warehouse Union (ILWU) Local 517 collective agreement. Based on a 40 hour work week.

Location

Vancouver, Canada

Job type

Bargaining Unit, Full-Time, Temporary, In-office

Working environment

Normal office conditions, with frequent exposure to noise, odors, dust, fumes, and varying weather conditions during outdoor tasks.

MARINE TRANSPORTATION SECURITY CLEARANCE

The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We believe our strength comes from the diverse perspectives, experiences, and backgrounds of our people. We welcome applications from all qualified candidates, including Indigenous Peoples, women, persons with disabilities, racialized individuals, members of the 2SLGBTQIA+ community, and other equity-deserving groups.

Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require assistance with applying to our openings or are seeking accommodations to apply in an alternative format, please contact us through a confidential, secure inbox at [e-mail]. We are committed to supporting your needs and will do our best to provide the necessary assistance.

We recognize and acknowledge that we are located on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our First Nation relations and commitment to reconciliation, please visit our website.