Facilities Management Program Planner (Preventative Maintenance)

Burnaby; Burnaby; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

The City of Burnaby is seeking an experienced professional to coordinate planned preventative maintenance and contractor oversight for municipal facilities and building systems. The role emphasizes independent judgment, regulatory compliance, and data-driven recommendations within a municipal PM program.

The incumbent will manage PM schedules, budgets, CMMS data, and cross-functional coordination to ensure service quality and adherence to standards across City buildings and related equipment.

Qualifications

• Diploma in building/architectural tech or related experience.
• Thorough knowledge of the preventive maintenance program, methods, materials and equipment for buildings.
• Ability to prepare and monitor PM schedules and budgets; maintain records; operate CMMS; work with diverse contacts.

Responsibilities

• Coordinate planned preventative and predictive maintenance and contract monitoring for municipal buildings and building systems.
• Review and oversee contractors to ensure regulatory compliance; administer contracts for building maintenance and repair services.
• Monitor budgets and make recommendations; track progress of projects carried out by staff.
• Conduct research, analyses and compile data; prepare recommendations for the facilities preventive maintenance program.

Skills

Preventative maintenance knowledge

Budget monitoring

Contract monitoring/administration

Data analysis/research

Education

Diploma in Building or Architectural Technology

Tools

Computerized maintenance management systems

Job description

This position works in the Facilities Asset Systems organizational unit. This is administrative and technical work involving coordinating planned preventative and predictive maintenance and contract monitoring for municipal buildings and building systems, as part of a municipal preventative maintenance program. An incumbent of this class coordinates preventative maintenance work for all facilities; reviews and oversees the work of contractors to ensure regulatory compliance; administers contracts for building maintenance and repair services; and monitors budgets and makes necessary recommendations; conducts research, analyses and compiles data, prepares and makes recommendations for the facilities preventive maintenance program; tracks progress of projects carried out by other staff. Considerable independent judgment and action is exercised in carrying out the work while unusual problems and policy matters are discussed with a supervisor who reviews the work for effectiveness, compliance with established standards, achievement of objectives and exercise of sound judgement. Performs related work as required. A valid Driver's License for the Province of British Columbia is required.

Qualifications include the completion of a Diploma program in building or architectural technology including or supplemented by related courses, plus sound related experience, or an equivalent combination of training and experience. Thorough knowledge of the preventative maintenance program, methods, materials and equipment used in building structures, repairs, renovations and general maintenance. Ability to prepare and monitor preventative maintenance schedules; prepare, monitor and control operating budgets and costs for preventive maintenance and repair of all City buildings and ancillary equipment. Ability to prepare and maintain records, reports, operate computerized maintenance management systems, correspondence and various other material related to the work, and establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information and recommendations to same. A valid Driver's License for the Province of British Columbia is required.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.