Facilities Coordinator/Planner/Scheduler

JLL; Fort McMurray; On-site; CAD 52,000 - 76,000; Full time

Job summary

JLL is seeking a Facilities Coordinator/Planner/Scheduler to support industrial client facilities in Fort McMurray, AB. You will manage work orders in CMMS, coordinate preventive maintenance, and liaise with technicians, management, and clients to ensure compliant, high-quality facility performance.

You will assist with procurement activities, documentation, reporting, and safety compliance while supporting the Facilities Manager and technical teams in delivering reliable operations.

Qualifications

• Associate degree or equivalent with administrative/coordination experience.
• 2–3 years in facilities management, operations, or industrial environments.
• Proficiency with MS Office and the ability to learn facility management software quickly.
• Experience with CMMS or similar work order tracking platforms.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Strong written and verbal communication for diverse stakeholders (technicians, vendors, management, clients).
• Understanding of facility operations terminology and maintenance processes.
• Attention to detail and problem-solving mindset with ability to resolve issues.

Responsibilities

• Manage work order creation, tracking, and closure in the CMMS.
• Coordinate scheduling of preventive maintenance, vendor services, and contractor visits.
• Serve as primary contact for service requests and update stakeholders on status.
• Support procurement by obtaining quotes, processing requisitions, tracking deliveries, and recording expenditures.
• Maintain comprehensive facility documentation including equipment records and compliance certificates.
• Prepare operational reports with KPIs and budget variance insights for management.
• Coordinate safety documentation, permits, and contractor safety orientations.
• Assist with invoice processing, matching invoices to POs, and proper coding for financial tracking.
• Support Facilities Manager with meeting coordination, presentations, and project tracking.

Skills

Administrative coordination

Organizational skills

Communication

Attention to detail

Multi-priority management

Professional liaison

Education

Associate degree in Business Administration or related field

Bachelor’s degree in Business Administration (preferred)

Tools

MS Office

CMMS

Vendor management software

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

An exciting period of growth is on the horizon for our team, and we’re looking for exceptional talent to join us at the start of Q1 2027. We believe in building relationships early, which is why we’re offering a preview of this upcoming role and starting the conversation today.

Facilities Coordinator/Planner/Scheduler

What this job involves:

As a Facilities Coordinator/Planner/Scheduler for our industrial client facilities based in Fort McMurray, you’ll be the organizational hub that keeps facility operations running smoothly through meticulous coordination, communication, and administrative support. This role is essential to maintaining seamless workflows as you manage work order systems, coordinate vendor activities, track compliance requirements, and serve as a key liaison between technicians, management, and client stakeholders. You’ll ensure accurate documentation in the CMMS, schedule preventive maintenance activities, support budget tracking and procurement processes, and help maintain the high service standards that define success in critical industrial environments. Your attention to detail and ability to juggle multiple priorities simultaneously will be crucial as you support the Facilities Manager and technical teams in delivering exceptional facility performance while ensuring all activities comply with safety regulations and client requirements.

What your day-to-day will look like:

• Manage work order creation, tracking, and closure in the Computerized Maintenance Management System (CMMS), ensuring accurate documentation and timely processing of maintenance requests

• Coordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize operational disruption while ensuring all required inspections occur on schedule

• Serve as primary point of contact for service requests, communicating status updates to requesters and escalating urgent issues to the Facilities Manager and technical teams

• Support procurement processes by obtaining quotes from vendors, processing purchase requisitions, tracking deliveries, and maintaining accurate records of expenditures against budget allocations

• Maintain comprehensive facility documentation including equipment records, warranty information, service agreements, compliance certificates, and inspection reports in organized filing systems

• Prepare operational reports including work order metrics, vendor performance summaries, budget variance tracking, and Key Performance Indicator (KPI) dashboards for management review

• Coordinate safety-related documentation including permit applications, contractor safety orientations, and maintenance of required certifications for equipment and personnel

• Assist with invoice processing and approval workflows by verifying completed work, matching invoices to purchase orders, and ensuring proper coding for accurate financial tracking

• Support the Facilities Manager with meeting coordination, presentation preparation, project tracking, and administrative tasks that enable efficient facility operations

Required qualifications:

• Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experience

• Minimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environments

• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quickly

• Experience with Computerized Maintenance Management Systems (CMMS) or similar work order tracking platforms

• Excellent organizational skills with proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in detailed work

• Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clients

• Understanding of basic facility operations terminology and maintenance processes to effectively coordinate activities and communicate technical information

• Attention to detail and problem-solving mindset with ability to identify issues, propose solutions, and follow through to resolution

Preferred qualifications:

• Bachelor’s degree in Business Administration, Facilities Management, or related discipline

• Experience in oil and gas, energy, manufacturing, or other industrial sectors with exposure to critical facility operations

• Knowledge of procurement card systems and purchase order processes in corporate environments

• Familiarity with health and safety regulations, permit requirements, and compliance documentation for industrial facilities

• Background supporting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in client-facing service delivery roles

• Proficiency with SharePoint, project management tools, or data visualization platforms for reporting and collaboration

Location:

On-site -Fort McMurray, AB

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.