Facilities Coordinator

Nova Scotia Power; Halifax; Presencial; CAD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health & Wellbeing benefits

On-site fitness centre

Employee Assistance Program

Descripción de la vacante

Emera Group of Companies is seeking a Facilities Coordinator for the Corporate Facilities team in Halifax, NS. The role supports workplace operations, vendor coordination, service requests and financial administration, reporting to the Facilities Manager.

On-site, regular full-time position with emphasis on safe, compliant, and efficient facilities management. The successful candidate will coordinate contractors, manage POs, assist with budgets, and maintain records, delivering reliable services

Formación

• 1–2 years of experience in facilities coordination or related fields.
• Experience coordinating vendors and contractors while handling multiple tasks.
• Knowledge of PO processes, invoice administration, budget tracking and financial records.
• Strong organizational and time-management skills with deadline discipline.
• Excellent customer service with a proactive, solutions-focused approach.
• Strong written and verbal communication with stakeholders, vendors and staff.
• Proficiency with Microsoft Office, especially Excel, for reporting and data management.
• Experience using ServiceNow and Oracle is an asset.
• Knowledge of workplace health and safety principles is an asset.

Responsabilidades

• Coordinate day-to-day facilities activities to support efficient workplace operations.
• Manage service requests through ServiceNow with timely response and resolution.
• Support workstation setups, workspace modifications, and meeting/event space prep.
• Coordinate vendors and contractors, obtain quotes, schedule work, and track progress.
• Support contractor safety programs, ensure documentation and compliance.
• Process purchase order requests, track invoices, and assist procurement activities.
• Assist with budget tracking, financial record maintenance, and reporting.
• Maintain administrative records and prepare operational reports.
• Coordinate inspection schedules and monitor corrective actions for safety and compliance.
• Participate in health and safety initiatives and help maintain a safe workplace.

Conocimientos

Facilities coordination

Vendor coordination

Budget tracking

Excel

Communication

Time management

Customer service

Workplace operations

Administrative support

Attention to detail

Herramientas

ServiceNow

Oracle

Microsoft Excel

Descripción del empleo

The Opportunity

Company, Department: Nova Scotia Power, Corporate Facilities

Location: Halifax, NS

Type of Employment: Regular, Full-time, On-site

Closing Date: November 4, 2026

We are currently looking for a Facilities Coordinator to join our Corporate Facilities team in a full-time position. Reporting to Facilities Manager, you'll serve as a key point of coordination for workplace operations, vendor management, service requests, financial administration, and health and safety activities. Your work will help keep facilities running smoothly by supporting everything from workspace setups and contractor coordination to budget tracking and service delivery.

Key Elements Of This Role Include

• Coordinate day-to-day facilities activities to support efficient workplace operations and a positive employee experience.
• Manage service requests through ServiceNow, ensuring timely response, follow-up, and resolution in accordance with established service standards.
• Support workstation setups, workspace modifications, and meeting or event space preparations as required.
• Coordinate vendors and contractors, including obtaining quotations, scheduling work, tracking progress, and maintaining effective communication.
• Support contractor safety programs by coordinating required documentation, safety requirements, and compliance activities.
• Process purchase order requests, track invoices, and support procurement-related activities to ensure accurate and timely financial administration.
• Assist with budget tracking, financial record maintenance, and reporting to support effective facilities management.
• Maintain administrative records and prepare reports that support operational decision-making and service delivery.
• Coordinate inspection schedules and monitor corrective actions to support workplace health, safety, and compliance requirements.
• Participate in health and safety initiatives and contribute to maintaining a safe, compliant, and well-managed workplace environment.

These Skills Will Make You Successful

• 1-2 years of experience in facilities coordination, workplace operations, administrative support, or a related field.
• Experience coordinating vendors and contractors while managing multiple tasks and priorities.
• Knowledge of purchase order processes, invoice administration, budget tracking, and financial record management.
• Strong organizational and time-management skills with the ability to balance competing deadlines and responsibilities.
• Excellent customer service skills with a proactive and solutions-focused approach.
• Strong written and verbal communication skills, with the ability to build positive working relationships with employees, vendors, and contractors.
• Proficiency with Microsoft Office applications, particularly Excel, for reporting, tracking, and data management.
• Ability to maintain accurate records, prepare reports, and support operational processes with a high degree of attention to detail.
• Experience using facilities management or enterprise systems such as ServiceNow and Oracle is considered an asset.
• Knowledge of workplace health and safety principles and practices is considered an asset.

Learn more about our culture and values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

The perks of joining our team? We offer:

• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.