Administrative Assistant IV

Emera Inc.; Halifax; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible remote day

Health benefits

On-site fitness centre

Employee Assistance Program

Education programs

Pension plan

Job summary

Nova Scotia Power’s Customer Care team seeks an Administrative Assistant in Halifax, Nova Scotia. You will support leaders, coordinate meetings, manage calendars, prepare documents, and ensure accurate records. The role involves invoices, expense reporting, payroll updates, and reporting duties across the province.

You’ll build relationships across the organization, thrive in a fast-paced environment, and help deliver exceptional customer service while promoting safety and compliance.

Qualifications

• A diploma in Office Administration or related field.
• Two years of administrative/coordination experience.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with SharePoint, Oracle, PeopleSoft is an asset.
• Excellent organizational, multitasking, and communication skills.
• Discretion handling confidential information; proactive and independent worker.

Responsibilities

• Coordinate meetings, events, travel arrangements and other admin activities.
• Manage calendars, correspondence and scheduling priorities for leaders.
• Prepare, edit and maintain reports, documents and presentations.
• Maintain organized records and SharePoint resources.
• Support office operations, supplies, mail and processes.
• Assist with invoice processing, expense reporting and payroll-related updates.
• Contribute to reporting, data tracking and budget-related reports.
• Monitor training and safety program requirements for compliance.
• Provide cross-team administrative support and coordination, including storm-related tasks.

Skills

Office Administration

Multitasking

Attention to detail

Communication

Proactive

Time management

Education

Office Administration Diploma

Tools

SharePoint

Oracle

PeopleSoft

Job description

The Opportunity

Company, Department: Nova Scotia Power, Customer Care

Type of Employment: Regular, Full-time

Location: Halifax, Nova Scotia

Closing Date: October 28, 2026

Are you an organized, proactive professional who enjoys keeping teams running smoothly and efficiently? As an Administrative Assistant with Nova Scotia Power’s Customer Care team, you will play a key role in supporting a fast-paced, customer-focused environment where your coordination, organization, and attention to detail make a visible impact every day.

In this role, you will be the backbone of administrative operations, helping leaders and teams stay organized, connected, and focused on delivering exceptional service. From coordinating meetings and managing schedules to supporting reporting, financial administration, and safety compliance activities, you will contribute to the success of a team that serves customers across the province.

This opportunity is ideal for someone who thrives on variety, enjoys collaborating with a wide range of stakeholders, and takes pride in delivering high-quality work. You'll have the chance to build relationships across the organization, develop your administrative and business support expertise, and contribute to meaningful work that supports Nova Scotia Power’s commitment to serving customers safely and reliably

Key elements of this role include:

• Coordinate meetings, events, travel arrangements, and other administrative activities that keep the team operating effectively.
• Manage calendars, correspondence, and scheduling priorities to support leaders and team members in a dynamic environment.
• Prepare, edit, and maintain professional documents, presentations, spreadsheets, and reports.
• Maintain organized records, filing systems, and SharePoint resources to support efficient information management.
• Support office operations by managing supplies, mail distribution, and general administrative processes.
• Assist with invoice processing, expense reporting, payroll-related updates, and other financial administration activities.
• Contribute to reporting and data tracking initiatives, including budget-related reporting, approval records, and performance metrics.
• Help monitor and track training and safety program requirements to support compliance and a strong safety culture.
• Partner with colleagues across the business unit to provide responsive administrative support and coordination.
• Provide additional support during storm restoration events and other business-critical activities as required.

These skills will make you successful:

• A diploma in Office Administration, Business, or a related field, or an equivalent combination of education, training, and experience.
• At least two years of experience in an administrative, coordination, or business support role.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using business systems such as SharePoint, Oracle, PeopleSoft, or similar platforms is considered an asset.
• Exceptional organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Strong attention to detail and a commitment to accuracy, quality, and follow-through.
• Excellent interpersonal and communication skills, with the ability to build positive working relationships across teams.
• Sound judgment and professionalism when handling sensitive or confidential information.
• A proactive, self-motivated approach, with the ability to work independently while also contributing as a collaborative team member.
• Adaptability and resilience in a fast-paced environment where priorities can shift quickly.

If you're someone who enjoys helping others succeed, takes pride in delivering exceptional administrative support, and wants to contribute to a team that plays an important role in serving customers across Nova Scotia, we'd love to hear from you.

Learn more about our culture and values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. let us know why this role is right for you.

The perks of joining our team? We offer:

• Flexibility: One flexible remote workday.
• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.

If you have any questions about this opportunity or if you are experiencing any technical difficulty with the application process, please email [e-mail]