Facilities Coordinator

Broadstreet Properties; Edmonton; On-site; CAD 52,000 - 65,000; Full time

Benefits offered by this job

Employer-paid extended health, vision,

dental coverage (including family)

EFAP

Health and wellness benefit

RPP eligibility after one year

Employee recognition program

Job summary

Broadstreet Properties Ltd. is seeking a Facilities Coordinator to organize and report on building and property maintenance through sub-contracts and in-house teams.

You will monitor contractor activities with maintenance teams to ensure quality, cost, and effectiveness, while supporting regional operations and fleet management. The role requires coordinating priorities for maintenance work orders, managing invoices, and maintaining contractor relationships.

Qualifications

• Minimum three years' experience in a service coordinator role.
• Strong troubleshooting skills and ability to work under pressure.
• Effective time management and prioritization.
• Professional verbal and written communication; comfortable presenting and negotiating.
• Valid driver's license and clean abstract.
• Experience with MS Office and ERP systems.
• Experience with fire suppression and life safety systems is an asset.

Responsibilities

• Coordinate and monitor contractor activities for properties under facilities management.
• Provide support to regional Facilities and Operations team, including fleet management.
• Set priorities for preventative maintenance work orders, requisitions, and scheduled work.
• Review invoices and manage accounts payable workflows.
• Maintain third-party contractor relationships; ensure quality and cost-efficiency.
• Contribute to budgeting process.
• Work with maintenance leads to ensure customer and tenant satisfaction.
• Track day-to-day work orders and create purchase orders using software.
• Ensure safety procedures during repairs and maintenance are followed.

Skills

Interpersonal communication

Negotiation

Time management

Verbal and written communication

Education

Three years of service coordinator experience

Trade or technical certification (asset)

Job description

Are you a highly organized person who excels at interpersonal communication and negotiating? Do you enjoy working in an office environment while supporting others to achieve a common goal? As the Facilities Coordinator, you will be responsible for coordinating and reporting on general building and property maintenance assignments through sub-contracts and in-house maintenance teams. In this role, you will monitor external contractor activities in collaboration with the Broadstreet maintenance teams to ensure quality, cost, and effectiveness.

Your contributions to the team include:

• Coordinate and monitor all contractor activities for properties under facilities management
• Provide support to all members of the Regional Facilities and Operations team; including fleet management and other regional-related organizational requirements to contribute to the organizational success
• Set priorities for preventative maintenance work orders, maintenance requisitions, and scheduled work
• Identify and define new requirements, scopes, and objectives related to facilities
• Review, organize and submit invoices to Accounts payable department
• Maintain third party contractor relationships and ensure quality and cost effectiveness
• Contribute to the budgeting process
• Work with Maintenance Leads and Techs, operation staff (Site Managers, Leasing Agents, Regional Managers) to ensure customer and tenant satisfaction
• Utilizing computer software and programs to track day-to-day work orders and create purchase orders
• Ensure all safety procedures during repairs, improvements, and maintenance are followed

What will help you be successful:

• Completion of a trade or technical certification is an asset
• Minimum three years' experience in a service coordinator role
• Strong troubleshooting skills, and ability to work well under pressure in a changing environment
• Effective time management and ability to prioritize organizational needs
• Professional verbal and written communication skills: must feel comfortable with presenting, reporting, and negotiating
• Must have a valid drivers license and clean drivers abstract
• Strong computer skills using MS Office Suite and ERP system
• Experience with fire suppression and life safety systems considered an asset

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive wages starting from $52,000 to $65,000 per annum*, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer-paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program (EFAP)
• Health and wellness benefit
• RPP eligibility after one year
• Employee recognition program

Why Broadstreet?

Broadstreet Properties Ltd. is a family owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.