Facilities Coordinator

Broadstreet Properties Ltd; Edmonton; On-site; CAD 52,000 - 65,000; Full time

Benefits offered by this job

Employer-paid extended health, vision,

Employee Assistance Program (EFAP)

Health and wellness benefit

RPP eligibility after one year

Employee recognition program

Job summary

Broadstreet Properties Ltd. is seeking a highly organized Facilities Coordinator in Edmonton to oversee contractor activities for multiple properties and coordinate internal maintenance teams.

You will prioritize maintenance work, manage invoices, and support regional operations while ensuring safety and cost efficiency. Ideal candidates have 3+ years in service coordination, strong communication, and proficiency with MS Office and ERP systems.

Qualifications

• Three years of experience in a service coordinator role.
• Strong troubleshooting skills and ability to work under pressure in a changing environment.
• Effective time management and ability to prioritize organizational needs.
• Professional verbal and written communication skills: presenting, reporting, negotiating.
• Valid driver’s license and clean driving record.
• Proficient computer skills with MS Office and ERP systems.
• Experience with fire suppression and life safety systems is a plus.

Responsibilities

• Coordinate and monitor all contractor activities for properties under facilities management.
• Provide support to Regional Facilities and Operations team; fleet management and regional requirements.
• Set priorities for preventative maintenance work orders and scheduled tasks.
• Identify and define new facility-related requirements, scopes, and objectives.
• Review, organize and submit invoices to Accounts Payable.
• Maintain third-party contractor relationships for quality and cost effectiveness.
• Contribute to budgeting processes.
• Collaborate with Maintenance Leads, Techs, Site Managers, Leasing Agents, and Regional Managers to ensure tenant satisfaction.
• Track day-to-day work orders and create purchase orders using software.
• Ensure safety procedures during repairs, improvements, and maintenance are followed.

Skills

Interpersonal communication

Negotiation

Time management

Presentation skills

Service coordination experience

Education

Trade/technical certification (asset)

Tools

MS Office Suite

ERP system

Fire life safety systems (asset)

Job description

Are you a highly organized person who excels at interpersonal communication and negotiating? Do you enjoy working in an office environment while supporting others to achieve a common goal? As the Facilities Coordinator, you will be responsible for coordinating and reporting on general building and property maintenance assignments through sub-contracts and in-house maintenance teams. In this role, you will monitor external contractor activities in collaboration with the Broadstreet maintenance teams to ensure quality, cost, and effectiveness.

Your contributions to the team include:

• Coordinate and monitor all contractor activities for properties under facilities management.
• Provide support to all members of the Regional Facilities and Operations team; including fleet management and other regional-related organizational requirements to contribute to the organizational success
• Set priorities for preventative maintenance work orders, maintenance requisitions, and scheduled work.
• Identify and define new requirements, scopes, and objectives related to facilities
• Review, organize and submit invoices to Accounts payable department
• Maintain third party contractor relationships and ensure quality and cost effectiveness
• Contribute to the budgeting process
• Work with Maintenance Leads and Techs, operation staff (Site Managers, Leasing Agents, Regional Managers) to ensure customer and tenant satisfaction
• Utilizing computer software and programs to track day-to-day work orders and create purchase orders.
• Ensure all safety procedures during repairs, improvements, and maintenance are followed

What will help you be successful:

• Completion of a trade or technical certification is an asset
• Minimum three years' experience in a service coordinator role
• Strong troubleshooting skills, and ability to work well under pressure in a changing environment
• Effective time management and ability to prioritize organizational needs
• Professional verbal and written communication skills: must feel comfortable with presenting, reporting, and negotiating.
• Must have a valid drivers license and clean drivers abstract
• Strong computer skills using MS Office Suite and ERP system
• Experience with fire suppression and life safety systems considered an asset

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive wages starting from $52,000 to $65,000 per annum*, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company's benefits program covering:

• Employer-paid extended health, vision, and dental coverage (including family)
• Employee and FamilyAssistance Program (EFAP)
• Health and wellness benefit
• RPP eligibility after one year
• Employee recognition program

Why Broadstreet?

Broadstreet Properties Ltd. is a family owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.