Facilities Administrator

Auxly Cannabis; Staples; On-site; CAD 50,000 - 55,000; Full time

Job summary

Auxly Cannabis is seeking a Facilities Administrator to manage maintenance administration and support the preventative maintenance program across our facilities. You will coordinate work orders, track tools and inventory, and assist with cost tracking and reporting.

The role requires 2–3 years of experience, strong organizational skills, and proficiency with CMMS systems; Fiix experience is a plus. You will work cross-functionally to keep operations running smoothly.

Qualifications

• 2–3 years of experience in maintenance administration or facilities support.
• Understanding of tools, equipment, and maintenance workflows.
• Strong computer skills and ability to learn new systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and cross-functional collaboration.

Responsibilities

• Field incoming maintenance requests and assign work orders to technicians based on priority and skillset.
• Create, update, and close work orders in the CMMS (Fiix) with accurate documentation.
• Maintain asset data, preventative maintenance schedules, and equipment histories.
• Support KPI tracking (e.g., PM completion rates, response times, downtime tracking).
• Monitor and maintain tool crib inventory including tools, replacement parts, PPE, maintenance supplies, and facility consumables.
• Issue tools and supplies to technicians, ensuring proper sign-out and return processes.
• Track repairs, calibrations, and replacement schedules for tools and equipment.
• Research products, obtain quotes, and submit RFQs and PORs for approval.
• Maintain accurate stock levels, reconcile usage, and support vendor relationships.
• Support scheduling for contractors, vendors, and internal maintenance projects.
• Conduct or support monthly facility inspections and track follow-up actions.
• Assist with cost tracking, invoicing review, and departmental reporting.
• Greet and escort visitors, service vendors, and contractors as needed.

Skills

Maintenance administration

CMMS experience

Inventory management

Organizational skills

Cross-functional communication

Tools

Fiix CMMS

Job description

Salary Range: $50,000.00 To $55,000.00 Annually

Facilities Administrator

$50,000 - $55,000 per year

Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.

In addition to performing the duties and responsibilities customarily expected of someone of your position, you shall also have the following specific duties and responsibilities:

Responsibilities

• Field incoming maintenance requests and assign work orders to technicians based on priority and skillset.
• Create, update, and close work orders in the CMMS (Fiix) with accurate documentation.
• Maintain asset data, preventative maintenance schedules, and equipment histories.
• Support KPI tracking (e.g., PM completion rates, response times, downtime tracking).
• Monitor and maintain tool crib inventory including tools, replacement parts, PPE, maintenance supplies, and facility consumables.
• Issue tools and supplies to technicians, ensuring proper sign-out and return processes.
• Track repairs, calibrations, and replacement schedules for tools and equipment.
• Research products, obtain quotes, and submit RFQs and PORs for approval.
• Maintain accurate stock levels, reconcile usage, and support vendor relationships.
• Support scheduling for contractors, vendors, and internal maintenance projects.
• Conduct or support monthly facility inspections and track follow-up actions.
• Assist with cost tracking, invoicing review, and departmental reporting.
• Greet and escort visitors, service vendors, and contractors as needed.

Other

• Participate in continuous improvement of maintenance and facilities processes.
• Support Health & Safety compliance by monitoring equipment inspection records.
• Other duties as assigned.

What We’re Looking For

• 2–3 years of experience in maintenance administration, facilities support.
• General understanding of tools, equipment, and maintenance workflows.
• Strong computer skills with the ability to learn new systems; prior CMMS experience is an asset.
• Strong organizational and multitasking abilities with high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.Strong communication skills and ability to work cross-functionally.

Auxly is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.