Extended Back Office Associate

emergiTEL Inc.; Montreal; On-site; CAD 65,000 - 90,000; Full time

Job summary

emergiTEL Inc. seeks an experienced Back Office Settlements Specialist to manage settlements for equities, convertible bonds, and related products. You will monitor trade flows, verify settlement deliveries, and coordinate with custodians and internal desks to prevent breaks.

The role requires 3–5 years in back-office settlements or trade support, with strong analytical and communication skills in English and French. A Bachelor's degree is required; Calypso/Phase3/Murex familiarity is a plus.

Qualifications

• Bachelor's degree or equivalent required.
• 3–5 years in Back Office settlements or Trade Support.
• Experience with Equities and Fixed Income products is preferred.
• Strong problem solving and communication skills are essential.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage settlement-delivery for equities, CBs, and related products.
• Monitor and escalate failed settlements with Front/Back Office and custodians.
• Oversee triparty funding and collateral operations; ensure timely invoicing and reconciliation.
• Liaise with global desks and Paris NY operations as needed to resolve issues.
• Provide end-of-day and real-time position monitoring and reporting.

Skills

Self-starter

Problem-solving

Communication

Bilingual (English/French)

Analytical

Organizational

Relationship management

Work under pressure

Education

Bachelor's Degree or equivalent

Tools

Calypso

Phase3

Murex

Job description

Manage any pending transactions for DTC/FED and BNY settlements regarding primary and secondary markets.

This includes government issues, repo settlements and resets, corporate bonds, triparty activity, and asset backed securities.

Follow up on CAD/MXN trade issues with agent banks; limited trade processing as required.

Settlement of equities transactions, buy and sell, repo and securities lending/borrowing activities.

Key Responsibilities

Management of trading operations for Equities / Convertible Bonds / EIS Sales scopes:

• Monitoring of settlement-delivery of operations for equities
• Management of settlement-delivery on physical OSTs
• Monitoring of CB issuance settlements

Equities Lending/Borrowing:

• Verification of proper transaction integration in the settlement-delivery chain
• Verification of proper receipt of settlement instructions by custodians
• Monitoring of proper operation settlements
• Real-time monitoring of global positions
• Escalation of failed transactions to FO
• Management of issues with IT support
• Management of accounting suspense items

Securities Lending/Borrowing Collateral:

• Management of triparty long box funding
• Monitoring of proper daily operation settlements for the implementation of cash and securities collateral
• Monitoring of payment defaults/cash receipt in relation to treasury and accounting

Lending/Borrowing Invoicing Division:

• Monthly generation and sending of invoices
• Reconciliation of received invoices
• Analysis and investigation of identified discrepancies
• Correction of discrepancies and payment processing
• Monitoring of payment defaults and accounting suspense items
• Research for optimization of invoicing processes
  

Supplementary Information

(EBO) Extended Back-Office:

• All related operational management, including billing processing.
• BNY Custody account settlements/monitoring and related reconciliations.
• Soc Gen Futures processing – daily margin calls and program monitoring/reconciliation review.
• Manage settlement issues on behalf of Paris book during NY business hours.
• Liaise with NY Front Office/Middle Office and the custodian as required.
• Liaise with counterparties as needed in coordination with Bondsettlement team in Paris and CAS BO.
• Monitor and investigate breaks on real-time daily position report reconciliation (Calypso against P3).
• Maintain referential data, including creation and modification of SDI records on Calypso and accounts on Phase3
• Validate CA positions on new Treasury auctions with MO for regulatory reporting.
• Review trades with Japanese clients to ensure integrity of data flowing from Calypso to Phase 3.
• Investigate and liaise with clients and MO regarding EOD client fails and DKs, until resolution.
• Review of processing queues and alerts from systems (EAI, EFIRA, Murex, APEX, OT) to ensure smooth trade workflow.
• End of business day Calypso queue verification to ensure all trades and issues have been addressed for same day value.
• Provide Paris BO with daily end of day IM reports.
• Update of 15A6 trade accounts on Calypso to correct internal reconciliation break

Bachelor Degree / BSc Degree or equivalent

Level of minimal experience

3-5 years

Experience

3+ years in Back Office settlements or Trade Support. Focus on Equities and Fixed Income products

Required skills

• Must be a self-starter, with excellent problem-solving skills and be able to work under pressure
• Must possess strong written/oral communication skills
• Ability to communicate clearly and easily
• Ability to analyse and summarize
• Rigour and sense of organization
• Apprehension of results and priorities
• Relationship management/Commercial sense
• Knowledge of Securities processing; Payments; regulatory requirements, Equities
• Ability to work in a highly demanding environment
• Verbal and written communication skills in English and French required (You will need to service Anglophone clients and work with Anglophone colleagues)