Expediting Specialist

Bantrel; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the construction sector is seeking an Expediting Specialist for a full-time permanent role in Calgary, Canada. This position involves managing procurement processes, ensuring timely delivery of project materials, and requires a solid background in EPC environments. The candidate will engage with various stakeholders to uphold project schedules and maintain high standards of integrity and communication.

Qualifications

• 2–5 years of progressive experience in EPC, specifically in Expediting.
• Sound knowledge of international procurement practices.
• Excellent communication skills for interaction with clients and team members.

Responsibilities

• Expedite project materials and equipment according to project schedules.
• Monitor supplier and manufacturing schedules to manage potential delays.
• Coordinate with Logistics to facilitate delivery as per set Incoterms.

Skills

Planning

Interpersonal Skills

Communication

Problem Solving

Education

Post-secondary education in Business, Engineering, or Construction Management

Job description

We are currently seeking an Expediting Specialist to join our Procurement to join our project team executing a Potash mining project Saskatchewan. As a Document Controller working in an Integrated Program Management Team (IPMT) within the Owner’s team, you will ensure thatsupport a major capital project within an EPCM environment. The Expediting Specialist will be responsible for ensuring the timely delivery of project materials and equipment in accordance with project schedules. This role offers the opportunity to work on complex and high-impact projects across Canada. Join us in this full-time permanent role and be a champion of diversity and inclusion.

Duties & Responsibilities

• Expedite all project materials and equipment in accordance with the expediting plan, purchase order, and project schedule.
• Monitor supplier, engineering, and manufacturing schedules to ensure timelines are maintained and proactively manage potential delays.
• Coordinate and communicate with suppliers and internal disciplines to maintain project schedules.
• Interface with clients and project members regarding expediting issues and provide proactive corrective measures.
• Ensure submission and approval of all relevant documentation as per the purchase order.
• Coordinate with Supplier Quality Surveillance to ensure timely inspections and efficient handling of Non-Conformity Reports.
• Manage packing lists and delivery documentation, including export / import requirements.
• Collaborate with Logistics to facilitate delivery per Incoterms specified in the purchase order.
• Work with Materials Management to plan for receipt of equipment and materials.
• Resolve any Underage, Overage, Shortage, or Damages (UOS&D) at the time of receipt.
• Ensure issuance of Material Receiving Reports (MRR) for received items.
• Attest supplier invoices and monitor milestone payment schedules.
• Close out purchase orders upon completion.

Qualifications

• 2–5 years of progressive experience in EPC, specifically in Expediting.
• Post-secondary education in Business, Engineering, or Construction Management is an asset.
• Sound knowledge of international procurement practices.
• Background knowledge in other procurement disciplines such as Purchasing, Contracts, Supplier Quality Surveillance, Logistics, Field Experience, and Materials Management.
• Strong planning and interpersonal skills with the ability to anticipate and resolve issues.
• High ethical standards, integrity, and emotional intelligence.
• Excellent communication and presentation skills for interaction with clients, senior leaders, and team members.
• Team-centric approach with the ability to manage shifting priorities and meet deadlines.