Executive Support & Workplace Experience Lead

Spellbook; Toronto; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Group benefits

Monthly meals

Wellness allowance

Stock option grants

Generous time off

Job summary

Spellbook is the leading AI copilot for transactional lawyers, integrated with Microsoft Word to help draft, review, and negotiate contracts quickly and precisely. We seek a Workplace Experience Manager & Executive Support to maintain Toronto operations, support onboarding, coordinate events, and assist executives with scheduling and travel.

You will work closely with the COO, CSO, CRO and VPs, ensuring a smooth office environment, coordinating with vendors, and planning team activities across

Qualifications

• 3+ years of experience in workplace experience, office management, executive assistance, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and thrive in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient in Google Workspace, Microsoft Office, Notion, and Slack.
• Experience with event coordination and travel management.
• A proactive and positive attitude with the ability to work both independently and as part of a team.
• Ability to maintain confidentiality and discretion in handling sensitive matters.
• Available to work onsite 5 days a week at our office in Toronto.

Responsibilities

• Own day-to-day operations of the Toronto office to ensure a productive and well-functioning space.
• Ensure a clean and safe work environment by proactively reporting safety concerns.
• Manage office supplies, equipment, and vendor relationships.
• Serve as the primary liaison with the landlord and building management.
• Support new hire onboarding logistics and office tours.
• Plan team socials for Toronto and other city hubs to build connections.
• Assist with planning and execution of internal and external events and meetings.
• Identify opportunities to improve workplace processes and implement efficiencies.
• Take on additional projects and responsibilities as assigned.
• Provide shared administrative support to the executive leadership team and coordinate travel.

Job description

Spellbook is the leading AI copilot for transactional lawyers, integrated with Microsoft Word to help draft, review, and negotiate contracts quickly and precisely. We seek a Workplace Experience Manager & Executive Support to maintain Toronto operations, support onboarding, coordinate events, and assist executives with scheduling and travel.

You will work closely with the COO, CSO, CRO and VPs, ensuring a smooth office environment, coordinating with vendors, and planning team activities across