Branch Administrator

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Benefits offered by this job

Positive workplace culture

Work-life balance

Job summary

Government of Alberta is seeking a Branch Administrator in Edmonton to provide high-level administrative support to the Executive Director Trade Policy and Negotiations and to lead administrative operations for the branch. Responsibilities include calendar management, ARTS coordination, budgeting, procurement, travel, and records management.

The role requires a high school diploma, three years of related experience, strong Microsoft Office skills, and the ability to operate with discretion in a

Qualifications

• High school diploma and three years of related experience.
• Equivalency: related experience or education may be considered.
• Strong office administration experience.
• Well-developed analysis, problem-solving and judgment skills.
• Advanced proficiency in Microsoft Office Suite and corporate administrative systems (ARTS, 1GX, EPS).
• Experience handling highly sensitive information with discretion.
• Attention to detail, accuracy and proofreading capabilities.

Responsibilities

• Manage the Executive Director's calendar, schedule appointments, book boardrooms and organize background materials.
• Coordinate ARTS requests and ensure timely responses to the Deputy Minister's office.
• Prepare budget forecasts and maintain monthly cashflows; monitor and reconcile expenditures.
• Oversee branch expenditures and ensure policy compliance.
• Provide leadership on procurement, travel arrangements and records management.
• Plan cross-ministry meetings and support decision-making with data and briefing notes.

Skills

Office administration

Problem solving

Attention to detail

Judgment skills

Stakeholder liaison

Education

High school diploma

Tools

Microsoft Office Suite

ARTS

1GX

Electronic Payment System (EPS)

Job description

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Job Title: Branch Administrator
Job Requisition ID: 87307
Ministry: Jobs, Economy, Trade and Immigration
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: September 24, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to $ 2,773.77 bi-weekly ($57,215 - $ 72,395 /year)
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.
The Ministry of Jobs, Economy, Trade and Immigration leads the efforts to grow Alberta's economy by delivering strategic programs and services to support Alberta's entrepreneurs and job creators, attract investment, grow trade, and ensure Alberta has an innovative and competitive business environment. The Trade division focuses on designing and implementing Alberta's international trade strategy, including its engagement in internal and international trade agreements and negotiations.
To learn more about the Ministry of Jobs, Economy, Trade and Immigration, please visit: https://www.alberta.ca/jobs-economy-trade-and-immigration .

Play a key role in supporting the delivery of public services that impact Albertans every day.
The primary responsibility of this position is to provide direct branch administrative support to the Executive Director Trade Policy and Negotiations and high-level administration leadership to the two units of this branch. Direction from the Executive Director and existing ministry and government administrative policies, processes, and procedures provide the framework for this position.
The Branch Administrator is responsible for providing administrative support to the operations of the branch to enable achievement of business goals. The scope of work includes managing and reporting on budgets, processing contracts and invoices, briefing materials coordination, and providing administrative support to staff. The Branch Administrator ensures that existing administrative policies and procedures are followed and provides guidance and/or coaching to staff as needed to promote consistency and efficiency in administrative operations. This position also provides cover off support to the Assistant Deputy Minister's office (ADMO) on an as-needed basis.
The Branch Administrator supports branch work on complex and potentially politically sensitive initiatives. These initiatives and projects could involve other ministries and could have effects across the Alberta economy. The Branch Administrator faces challenges in prioritizing and meeting conflicting and short deadlines from Government, the ADMO, and industry stakeholders. The position must coordinate branch-wide priorities to meet key deadlines upwards in the system, often through interpersonal influence and not direct authority. The Branch Administrator is responsible for coordinating forecasts for the branch and two units. This involves leadership, interpersonal and relationship building and managing interactions across multiple units and with financial services.

Provide high-level administrative assistance to the Executive Director and branch

• Establish and prioritize daily office activities by managing and reviewing the Executive Director's calendar, scheduling appointments, booking boardrooms, assembling and organizing background materials for meetings, and organizing videoconferences.
• Coordinate Action Requests Tracking System (ARTS) requests and ensure responses are sent to the Assistant Deputy Minister's office within timelines; and ensure that accuracy and adherence to departmental correspondence guidelines are followed, and instructions are addressed in the response.

Administer financial requirements in accordance with Ministry and GOA policies and processes.

• Prepare budget forecasts for the Executive Director's office and maintain monthly cashflows, monitor and reconcile expenditures for the Executive Director's office.
• Manage branch expenditures effectively and efficiently, ensuring compliance with all relevant Government of Alberta and departmental policies and procedures.

Provide leadership for the branch on general financial and other administration matters.

• Maintain and manage procurement card and procurement related policies and procedures.
• Coordinate travel arrangements for branch staff.
• Manage the branch's records management system, including electronic records management, shared drives, and paper systems.

Plan and coordinate cross-ministry meetings as required to support the branch.

• Gather statistics and information from established sources to support decision-making and the development of partnerships and projects.
• Develop and update content for promotional materials, profiles, briefing notes, speeches, background research based on input and instruction from branch staff.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Build Collaborative Environments: Develop communication (oral and written) and interpersonal skills and to liaise with internal and external stakeholders.
• Develop Networks: Liaise with internal and external stakeholders to exchange information, solicit input, and identify mitigating issues.
• Creative Problem Solving: Work independently, to take initiative, prioritize work, and to follow through with tasks.
• Agility: Demonstrates strong organizational and problem-solving skills and efficiency in multi-tasking.

Qualifications

Minimum Recruitment Standard: High school diploma and three years of related experience.Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or

one year of education for one year of experience.
Preference may be given to candidates who possess the following assets:

• Strong previous experience of office administration.
• Well-developed analysis, problem-solving, and judgment skills.
• Demonstrated exceptional attention to detail, accuracy, and strong proofreading and editing capabilities to ensure the production of high-quality, error-free documents and correspondence.
• Comprehensive knowledge of departmental and Government of Alberta policies, procedures, and administrative practices, with the ability to apply them effectively in support of branch operations.
• Advanced proficiency in Microsoft Office Suite and corporate administrative systems, including ARTS, 1GX, and the Electronic Payment System (EPS), with the ability to effectively manage a broad range of administrative and financial function.
• Working knowledge of relevant legislation, regulations, and policy frameworks that govern ministry operations, including the Government Organization Act, Records Management Regulation, and Access to Information Act.
• Proven ability to handle highly sensitive and confidential information with discretion, ensuring the protection of government, financial, operational, and employee-related information.
• Awareness of stakeholders and clients in industry.
• Experience working independently in a senior administrative support role, with responsibility for managing correspondence, coordinating projects and initiatives, prioritizing competing demands, and overseeing administrative workflows.

Hours of Work: Monday to Friday (8:15am – 4:30pm).Location: Commerce Place Building, 10155 - 102 Street, Edmonton.
A cover letter is required and should clearly demonstrate how your background and experience align with the role's requirements.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

• Positive workplace culture and work-life balance.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sam Thomas Mathew at [e-mail] .