Executive Support - Deputy Minister's Office

Government of Alberta; Edmonton; On-site; CAD 65,000 - 92,000; Full time

Benefits offered by this job

Public Service Pension

Benefits Information

Professional Development

Career Resources

Work-Life Balance

Job summary

Government of Alberta seeks an Executive Support professional to assist the Deputy Minister in Transportation and Economic Corridors. The role coordinates the DM's calendar, briefs, meetings, and travel arrangements in a fast-paced government office.

You will manage confidential information, draft correspondence, and support HR and financial processes while liaising with internal teams and external stakeholders to advance ministry priorities.

Qualifications

• Two-year related diploma and three years progressively responsible experience related to supporting an Executive Office; or equivalent as described.

Responsibilities

• Manage and prioritize the Deputy Minister's calendar, resolving scheduling conflicts and ensuring effective time management.
• Liaise with internal staff, ministry leadership and external stakeholders to coordinate meetings and briefings.
• Prepare meeting materials, agendas, briefing packages and action requests for the DM’s daily responsibilities.
• Make comprehensive travel arrangements for meetings and conferences, including transportation and accommodations.
• Review, track, and manage confidential information and correspondence in the DMO.
• Draft, edit and prepare executive correspondence, charts, and briefing materials.
• Oversee office financial administration, including invoice processing and procurement.
• Support onboarding/offboarding, office accommodations, and IT/equipment management.
• Perform HR administrative tasks and track staffing actions and leave in 1GX.
• Lead administrative projects and continuous improvement aligned with policies.

Skills

Executive support

Calendar management

Stakeholder liaison

Office administration

Education

Two-year related diploma

Tools

SharePoint

1GX

BERNIE

Job description

Job Information

Job Title: Executive Support - Deputy Minister's Office

Job Requisition ID: 85763

Ministry: Transportation and Economic Corridors

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Permanent

Scope: Open Competition

Closing Date: September 22, 2026

Classification: Executive Support 3

Salary: $2,484.28 to $3,538.15 bi-weekly ($64,839 - $92,345/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Transportation and Economic Corridors provides a safe and efficient transportation system to support Alberta’s economic, social and environmental vitality.

The Department Promotes a Vital And Diverse Economy By

• managing transportation safety
• supporting municipalities with public transportation and water/wastewater facilities
• expanding and enhancing a well-integrated transportation system and enabling market access
• preserving and developing the provincial highway network and water management infrastructure

Role Responsibilities

The Executive Support provides high-level administrative support to the Deputy Minister (DM) of Transportation and Economic Corridors and ensures the efficient coordination of the DM’s calendar. This position serves as the main contact for the coordination and review of administrative requests, flowing through the office, and requires a strong understanding of ministry priorities, sound judgment in managing competing demands and the ability to act as a key liaison with internal teams, stakeholders, external partners and other government offices.

The position is responsible for coordinating information flow, monitoring deadlines, implementing administrative processes, and supporting financial and HR-related activities. Success in this role requires exceptional organizational skills, discretion, proactive problem-solving, and the ability to manage issues promptly to enable the Deputy Minister to focus on strategic priorities related to transportation and economic corridors,

As The Successful Candidate, Your Responsibilities Will Include

• Manage and prioritize the DM’s calendar, including resolving scheduling conflicts and ensuring effective time management in alignment with ministry and government priorities.
• Liaise with internal staff, ministry leadership, external stakeholders and cross-government partners to coordinate meetings, events and briefings, ensuring accuracy and professionalism in all scheduling activities.
• Prepare and organize meeting materials, agendas, briefing packages and action requests to support the DM’s daily responsibilities and strategic oversight of the advanced education system.
• Make comprehensive travel arrangements for meetings, missions and conferences, including transportation, accommodations, itineraries and required materials.
• Review, track, and manage confidential information, correspondence and documentation flowing through the DMO, ensuring timely attention to urgent and sensitive matters.
• Draft, edit and prepare correspondence, charts, reports and briefing materials for the DM as required.
• Oversee office financial administration, including invoice processing, expense claims, procurement, contract coordination and tracking of expenditures.
• Ensure smooth administrative workflows, including supporting onboarding and offboarding processes, coordinating office accommodations, and managing IT and equipment requirements.
• Perform HR-related administrative tasks, such as updating job descriptions, processing requisitions, managing staffing actions and tracking leave and approvals in 1GX.
• Lead and contribute to administrative projects and continuous improvement initiatives, ensuring alignment with government policies, ministry standards and best practices.

For a full job description for this position, please visit this link .

APS Competencies

Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process

Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Requirements:

• Two-year related diploma and three years progressively responsible experience related to supporting an Executive Office; or equivalent as described below.

Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Assets

• Experience providing executive support to a Deputy Minister, Assistant Deputy Minister, or other senior executive in a complex government environment.
• Thorough knowledge of Government of Alberta administrative processes, including ARTS, 1GX, BERNIE, SharePoint, ATIA and financial and HR workflows.
• Exceptional judgment and political acumen, with the ability to anticipate priorities, identify emerging issues and exercise discretion in a highly confidential environment.
• Advanced organizational and time management skills demonstrated through managing complex calendars and resolving scheduling conflicts.
• Strong communication and liaison abilities for coordinating with internal teams and external stakeholders.
• High level of professionalism and confidentiality when handling sensitive information and representing the office.
• Financial and administrative expertise, including invoice processing, expense reconciliation, and compliance with policies.
• Project coordination and leadership experience in managing administrative initiatives and supporting executive meetings.
• Adaptability and problem-solving skills for identifying operational issues and ensuring smooth workflow under tight deadlines.
• Excellent written and verbal communication skills, including experience preparing executive correspondence, briefing materials, and meeting packages.

Notes

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Hours of work- 36.25/ hours per week.

Office Location- Twin Atria Building- 4999 98 Avenue, Edmonton, AB.

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What We Offer

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact TAS Administrator Name at TAS Administrator Email Address .