Executive & Personal Assistant

Onni Property Management Services Ltd; Vancouver; On-site; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive pay and a comprehensive

Benefits package including extended/d

Annual education allowance

Generous referral program

Fun and collaborative culture with te

Local discounts at restaurants and de

Free access to a fully equipped gym

Friends and Family rates for brands

Job summary

Onni Group of Companies in Vancouver, BC seeks an Executive & Personal Assistant to the Principal. This high-trust role manages the Principal's calendar, travel, and confidential files, ensuring seamless operations across business and personal life.

You will use AI tools to streamline tasks, coordinate international travel, and prepare documents while maintaining discretion and proactive problem-solving in a fast-paced private company environment.

Qualifications

• Proven track record managing a complex, high-volume calendar for a senior executive.
• Exceptional organizational skills with a knack for keeping documents, files, and information in order and easy to access.
• Proactive, self-starting mindset—solves problems before being asked.
• Comfort using AI tools to work more efficiently.
• Outstanding discretion handling confidential business and personal matters.
• Experience supporting a principal, executive, or family office is an asset.
• A valid driver's license is required.

Responsibilities

• Own the Principal's calendar end to end—busy, shifting schedule across business, travel, and family commitments.
• Keep documents, files, and information impeccably organized and easy to find.
• Coordinate complex international travel and itineraries for the Principal, family, and colleagues.
• Handle approvals, expenses, and purchasing on the Principal's behalf with speed and accuracy.
• Act as a trusted point of contact across the Principal's business, household, and family life, exercising discretion at all times.
• Anticipate needs, solve problems before they surface, and bring creative thinking to issues.
• Use AI tools and modern technology to work smarter—faster research, cleaner organization, better follow-through.

Skills

Calendar management

Organization skills

Proactive mindset

AI tools

Discretion

Executive support

Job description

Job Description

ONNI Group is hiring an Executive & Personal Assistant to the Principal in Vancouver, BC. This is a rare, high-trust role at the center of one of North America's most dynamic privately-owned companies - right hand to the Principal, with full ownership of the calendar, the files, and the details that keep everything moving. For over half a century, we’ve been building communities for people to live, work, and play - spanning real estate development and construction, commercial property ownership and management, hospitality, and a growing presence in venture capital and technology. Our expertise reaches across major North American cities including Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver. To date, we’ve developed, built, and now own or manage well over 50 million square feet of residential, office, retail, and industrial space - including more than 15,000 homes and 11,200 rental apartments - with another 28 million square feet underway across our markets. Employing thousands of people across North America, Onni continues to diversify beyond our real estate roots, including through Grey Owl, our technology company delivering managed IT, AI-driven security, and smart building solutions to commercial properties across North America. In 2009, Onni entered the hospitality space with Level Hotels & Furnished Suites, and our portfolio has since grown to various hotels in Vancouver, Chicago, and Seattle, with plans to add and grow more. We’ve also expanded into dining, with restaurant concepts including Capo & The Spritz and Solette in Vancouver and Chicago, Fora in Chicago’s Fulton Market, and Dialtone, our coffee-by-day, wine-by-night concept. At Onni, you’ll learn from experienced professionals across every part of our business, take on real responsibility early, and have clear room to grow - whether your path is in commercial real estate, hospitality, or the technology and innovation shaping what comes next.

Perks & Benefits

Onni operates a full-time, work-from-the-office culture - vibrant, dynamic, and fun, with an open floor plan built on our belief in the strength of in-person interaction and collaboration. Employees also enjoy three days a month of work-from-home flexibility, along with an exciting calendar of employee events throughout the year - including quarterly team-building events, Pemberton trips, summer boating days, sports day, an annual holiday party, watch parties for major sporting events like FIFA and the Olympics, and other seasonal celebrations throughout the year, plus early office closures before statutory holidays and weekends, along with regular office events like food trucks and local favorites, and the following perks and benefits:

• Competitive pay and a comprehensive benefits package.
• Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
• Annual education allowance.
• Generous referral program.
• Fun and collaborative company culture with lots of team-building events.
• Local discounts at restaurants, clothing stores, personal training, and more.
• Free access to a fully equipped gym.
• Friends and Family rates for hospitality brands.

What You Will Do

• Own the Principal's calendar end to end - an extremely busy, constantly shifting schedule across business, travel, and family commitments.
• Keep documents, files, and information impeccably organized and easy to find, and plan ahead so nothing is ever last-minute.
• Coordinate complex international travel and itineraries for the Principal, family, and colleagues.
• Handle approvals, expenses, and purchasing on the Principal's behalf with speed and accuracy.
• Act as a trusted point of contact across the Principal's business, household, and family life, exercising discretion at all times.
• Anticipate needs, solve problems before they surface, and bring creative, outside-the-box thinking to whatever comes up.
• Use AI tools and modern technology to work smarter - faster research, cleaner organization, better follow-through.

What You Will Bring

• A proven track record managing a complex, high-volume calendar for a senior executive or principal - this is the heart of the role.
• Exceptional organizational skills, with a natural instinct for keeping documents, files, and information in order and easy to access.
• A proactive, self-starting mindset - someone who solves problems before being asked and thinks outside the box.
• Comfort using AI tools and technology to work more efficiently.
• Outstanding discretion and judgment handling confidential business and personal matters.
• Prior experience supporting a principal, executive, or family office across both business and personal needs is an asset.
• A valid driver's license is required.

Salary

$80,000 - $110,000

Location & Work Type

Vancouver, BC. Full-time.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.