Executive / Personal Assistant

ProTemps / ProTegé; Mississauga; On-site; CAD 58,000 - 72,000; Full time

Job summary

A respected staffing agency is looking for an experienced Executive Assistant to join their team. The role involves document preparation, calendar management, and travel arrangements. This position requires excellent communication skills and the ability to support top-level executives effectively.

Qualifications

• Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience supporting top-level business executives.
• Excellent verbal and written communication skills.

Responsibilities

• Manage calendar and answer inquiries promptly.
• Arrange business and personal travel including flights and accommodations.
• Assist in HR administration, organizing interviews and health plan administration.

Skills

MS Office

Communication

Organizational skills

Education

University degree or post-secondary education

Job description

Are you an experienced Executive Assistant looking for a new opportunity? Our client has an exciting opening for an EA to join their team in Etobicoke, ON.

What You'll Do :

• Various document preparation, drafting templates, notes, instructions, and other documents
• Calendar management, answering inquiries promptly
• Managing and arranging all business and personal travel, including flight bookings, hotels, car services, visas, travel insurances, etc.
• HR Administration, organizing interviews, pension and health plan administration
• Act as internal first point IT liaison with managed service providers
• Assist in marketing department vendors and suppliers
• Perform other duties as required

What You Will Need To Succeed :

• University degree or post-secondary education considered strong asset
• Demonstrated experience supporting top-level business executives
• Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Proven ability to work effectively in a fast-paced organization
• Energetic with strong organizational skills
• Sense of urgency and sound judgement abilities

ProM

ProTemps / ProTegé is a respected Canadian owned staffing agency, serving the labour market since 1985. Our offices are located in Mississauga, Ontario (serving the greater Toronto area), Calgary and Edmonton, Alberta.