Executive Operations Coordinator

Creyos; Toronto; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

A leading growth-stage B2B SaaS HealthTech company in Toronto is seeking an Executive Operations Coordinator. The role involves supporting the executive team with scheduling, travel arrangements, and office administration. Ideal candidates are proactive, detail-oriented, and possess strong organizational skills. This hybrid position requires regular commuting to the downtown office.

Qualifications

• Proven experience in administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills.

Responsibilities

• Plan and schedule meetings, manage email flow.
• Organize travel arrangements and manage office operations.
• Oversee inventory and support tech issues.

Skills

Organizational Skills

Time Management

Communication

Attention to Detail

Tools

Microsoft Office

Google Suite

Dropbox

Job description

Join to apply for the Executive Operations Coordinator role at Creyos.

This range is provided by Creyos. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00/yr - CA$75,000.00/yr

Direct message the job poster from Creyos

Senior Manager, Talent Acquisition at Cambridge Brain Sciences

Executive Operations Coordinator

Who we are:

Creyos (formerly Cambridge Brain Sciences) is a leading growth-stage B2B SaaS HealthTech company. Our proprietary brain health tools, including digital cognitive assessments and mental health questionnaires, are used by healthcare practitioners treating mental health conditions, brain injuries, aging, and other patient populations throughout the world, as well as by leading researchers. To learn more about our organization, please visit www.creyos.com.

You will be part of a team that includes not just your typical SaaS business functions (Sales, Marketing, Customer Success), but also engineers, scientists, business leaders, and even a world-renowned neuroscientist. We are proud to say that you will be surrounded by some of the smartest, enthusiastic, hard working and dedicated people that you’ll ever meet (at least, that we’ve ever met!).

Who we are looking for:

At Creyos, we understand that solving big challenges demands unwavering resilience and determination. We don’t stop until we achieve our goals. People who thrive at Creyos are driven, curious, hardworking, and enthusiastic about scaling a company—along with having a good sense of humor. If this resonates with you, we’d love to hear from you!

We are seeking a proactive and detail-oriented Administrator to support our executive team, primarily in managing scheduling, travel arrangements, and office administration. The ideal candidate will be organized, resourceful, and capable of handling various tasks efficiently while ensuring smooth operations.

This is a hybrid position based in Toronto, ON. The successful candidate lives in Toronto and will commute to our downtown Toronto office regularly.

What you will be doing:

As an Executive Operations Coordinator, you’ll report to the VP of People & Culture and your responsibilities will include:

• Meeting Coordination: Plan and schedule meetings, balance priorities and availability, ensure all details are accurately recorded and communicated, proactively resolve scheduling conflicts, send invites, prepare agendas, and coordinate with stakeholders.
• Email Management: Handle incoming emails, provide standard replies, prioritize and manage email flow.
• Travel Arrangements: Organize flights, accommodations, assist with documentation and expense reports.
• IT & Equipment Administration: Maintain inventory, coordinate ordering, manage onboarding/offboarding lists, support access management, troubleshoot basic tech issues.
• General Office Administration: Oversee office operations, coordinate maintenance, manage supplies, organize social events, and coordinate weekly lunch orders.

The skills and experience you must have:

• Proven experience in administrative roles such as Administrative Assistant, Office Manager, or Executive Assistant.
• Strong organizational and time management skills.
• Excellent communication skills.
• Proficiency in Microsoft Office, Google Suite, and familiarity with digital tools like Dropbox.
• Comfort working with Mac and PC systems, including basic troubleshooting.
• Ability to multitask in a fast-paced environment.
• Proactive with keen attention to detail.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Software Development

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