Executive Operations & Board Support (Hybrid)

Sacred Waters Developments; Vancouver; Hybrid; CAD 82,000 - 95,000; Full time

Benefits offered by this job

Hybrid work environment

Professional development allowance

Health and dental benefits including H

Health spending account

Job summary

Sacred Waters Developments is seeking an Operations & Administration Specialist to support the CEO, Board coordination, and cross-functional operations. The role focuses on executive support, governance administration, and organizational tracking in a hybrid Metro Vancouver environment.

The successful candidate will manage calendars, coordinate communications, and drive process improvements while maintaining confidentiality and high professionalism in a dynamic, Indigenous-led organization.

Qualifications

• 5+ years of progressively responsible experience in executive administration, operations coordination, or governance support.

Responsibilities

• Coordinate CEO calendar, meetings, travel, and expense reporting.
• Prepare briefing materials, agendas, reports, and meeting summaries.
• Support Board meetings: logistics, materials, minute-taking, and follow-ups.
• Maintain organizational tracking systems for projects and initiatives.
• Prepare reports, dashboards, and presentations for planning and decision-making.

Skills

Highly organized

Attention to detail

Planning & coordination

Time management

Excellent communication

Independent / proactive

Education

5+ years in executive administration or operations coordination

Tools

Microsoft Office

Job description

Sacred Waters Developments is seeking an Operations & Administration Specialist to support the CEO, Board coordination, and cross-functional operations. The role focuses on executive support, governance administration, and organizational tracking in a hybrid Metro Vancouver environment.

The successful candidate will manage calendars, coordinate communications, and drive process improvements while maintaining confidentiality and high professionalism in a dynamic, Indigenous-led organization.