Senior Executive Admin & Operations Coordinator

Sacred Waters; Vancouver; Hybrid; CAD 82,000 - 95,000; Full time

Benefits offered by this job

Hybrid work environment

Professional development allowance

Health and dental benefits

Paid time off

Job summary

Sacred Waters seeks an organized Operations & Administration Specialist to support executive administration, board coordination, and corporate services across the organization. The role involves coordinating communications, planning, meetings, and tracking strategic goals with strong discretion and professionalism.

You will balance CEO and Board support with cross-functional project administration, vendor relationships, and organizational reporting, contributing to Indigenous-focused development

Qualifications

• 5+ years of progressively responsible experience in executive administration, operations coordination, governance support, or related roles.
• Experience supporting senior leaders, Boards, or governance-related processes is advantageous.
• Experience coordinating multiple priorities and deadlines in a dynamic environment.
• Experience preparing meeting materials, Board packages, reports, and confidential documentation.
• Advanced proficiency with office productivity tools and collaboration platforms.

Responsibilities

• Provide CEO support: calendar, travel, briefing materials, and meeting summaries.
• Coordinate Board meetings, governance docs, and minute-taking.
• Track organizational priorities, action items, and executive reporting.
• Lead general office administration, facilities, procurement, and vendor management.
• Support senior leadership with planning, reporting, and cross-functional initiatives.
• Coordinate internal communications and maintain documentation across departments.

Skills

Highly organized

Planning

Coordination

Communication

Problem solving

Discretion

Cross-functional teamwork

Adaptability

Tools

Microsoft Office

Job description

Sacred Waters seeks an organized Operations & Administration Specialist to support executive administration, board coordination, and corporate services across the organization. The role involves coordinating communications, planning, meetings, and tracking strategic goals with strong discretion and professionalism.

You will balance CEO and Board support with cross-functional project administration, vendor relationships, and organizational reporting, contributing to Indigenous-focused development