Executive Officer

MDA; Toronto; On-site; CAD 152,000 - 165,000; Full time

Job summary

York University is seeking an Executive Officer (EO) to serve as the chief non-academic administrator for the School of Arts, Media, Performance and Design. You will lead strategic planning, financial management, HR activities, and facilities management, partnering with the Dean and senior leaders to advance priorities.

The role emphasizes equity, diversity, inclusion, student-centered service, and collaboration across committees.

Qualifications

• 7 years university environment experience and project management.
• 5 years management experience in a large organization.
• Experience in centrally accessed services and change management.

Responsibilities

• Provide strategic direction and operational oversight of non-academic services.
• Advise Dean on policy and procedural matters and lead continuous improvement.
• Collaborate with senior leaders to support strategic priorities.

Skills

University goals

Academic environment

Decision-making processes

Strategic planning

Post-secondary priorities

Global recruitment

Process improvement

Accounting & auditing

IT planning & data management

Registrarial & career services

Space planning

Risk management

HR & labour relations

Leadership & coaching

Relationship building

Analytical thinking

Risk analysis

Multi-project management

MS Office

Budgeting & finance

Education

Bachelor's degree

Tools

Microsoft Office

Job description

School of the Arts, Media, Performance and Design

Affiliation *

CPM

Permanent Full Time

Job Start Date

10-05-2026

Posting Intent

CPM: This is an open posting. We are collecting applications from all interested persons

Band/Salary Grade *

H

Compensation *

Hiring Salary Range:$151,685 - $164,666 (FTE annual)

Access Full Position Posting

Purpose

Reporting to the Dean of the School of Arts, Media, Performance & Design (AMPD), the Executive Officer (EO) is the chief non-academic administrator for the School and provides strategic direction and operational oversight of non-academic services. Key areas of focus include financial management, planning and budgeting, human resources activities, academic resource planning, strategic planning, policy development, communications, facilities management and special projects. The EO plays a central role in strategic planning and operationalization, working closely with the Dean, Associate Deans, Chairs/Directors, and senior academic and administrative leaders to support the achievement of AMPD's vision, mission and strategic priorities. The role advises the Dean on policy and procedural matters, guides continuous improvement and change management initiatives, and champions a student- and client-centered culture of engagement, equity, diversity, inclusion, and high performance. The role represents the School on institution committees and with senior administrators across the University. The EO role is accountable to the Senior Executive Officer in the Provost & Vice-President Academic Office for compliance with Divisional administration matters focused on Human Resources, Finance, Information Technology, and Facilities.

Education

Bachelor's degree in a relevant discipline, such as Finance, Business Administration/Commerce, Human Resource or Information Technology.

Experience

• 7 years related experience in a University, post-secondary environment, including project management experience, an extensive knowledge of the academic environment and faculty culture, an understanding of application of the strategic planning, policy development, approval and implementation processes, and experience managing large and complex financial, human, and physical resources, including analysis, modelling and reporting.
• 5 years of management experience.
• Experience in managing a centrally accessed service supporting numerous, complex service recipients.
• Experience leading a team in an environment of change and managing employees in a unionized environment.

Skills

• Understand the goals and objectives of a University.
• Knowledge of the academic environment and Faculty culture.
• Knowledge of academic and administrative decision-making processes.
• Understanding of application of the strategic planning, policy development, approval and implementation processes.
• Understanding and awareness of post-secondary education sector priorities and pressures, the economic landscape in which the University operates, and an understanding of political trends (government enrolment, budget) to make effective decisions and/or recommendations on resource allocation.
• Knowledge and application of partnership principles in an academic setting, and international recruitment strategies in a complex global context
• Knowledge in business process improvement, continuous improvement, and quality management.
• Knowledge of accounting, financial planning, and auditing and related legal requirements and regulations thereof.
• Knowledge of Information Technology strategic planning, operations services, and data management.
• Knowledge of best practices in registrarial services, career services, experiential education, and online learning.
• Knowledge of space planning and facility management.
• Knowledge of risk management best practices.
• Knowledge of human resources, labour relations, labour law, learning & development, employee engagement, culture development, Health & Safety legislation.
• Effective business acumen and entrepreneurship including ability to develop, monitor, modify and measure the effectiveness of a strategic plan and its priorities.
• Effective communication skills including the ability to convey messages that can be understood across the organization from the ground level through the executive and board level.
• Effective and highly collaborative interpersonal skills, including high comfort level with leading discussions, negotiations, planning sessions and presentations at the senior level.
• Effective skills in leadership, coaching, talent management, problem-solving, and creating a high-performance environment.
• Able to effectively build relationships, negotiate and influence, and manage change in a complex environment.
• Effective analytical and problem-solving skills, including the ability to identify, analyze and propose solutions for existing issues. Able to anticipate challenges and potential opportunities.
• Effective risk management skills, with the ability to weigh various outcomes against possible risks and mitigate.
• Effective numerical modelling and analytical, research, interpretative and valuative skills.
• Ability to effectively manage multiple projects and a high volume of work with competing priorities within constrained timeframes.
• Proficient with Microsoft Office applications, including the ability to produce reports.

Additional Notes

This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

Compensation

York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.