Executive Coordinator, Indigenous Initiatives

University of British Columbia; Vancouver; On-site; CAD 69,000 - 99,000; Full time

Job summary

University of British Columbia's Administration | Office of Indigenous Strategic Initiatives is seeking an Executive Coordinator to provide executive-level support to the Director and Senior Advisor. The role manages projects, coordinates engagements with Indigenous communities and external agencies, and ensures timely progress on ISP initiatives.

With a minimum undergraduate degree and two years of related experience, the successful candidate will navigate a complex, high-pressure environment

Qualifications

• Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Responsibilities

• Manages various projects and parts of projects for the OISI office which includes: identification, implementation, review and management of all aspects of the project cycle including coordinating activities of project teams, analyzing and evaluating outcomes and providing advice on improvements, as well as day-to-day operational aspects of the office of the OISI.
• In collaboration with Indigenous initiative leads across campus, manages individual project plans, monitors scope, schedule, budget and other key aspects to ensure successful project delivery.
• Ensures the Director is kept informed on new developments that are related to various projects and meetings.
• Collaborates and consults with other Indigenous initiatives across campus and Indigenous communities and partners following their unique protocols, and in particular with the Musqueam Indian Band.
• Strategically manages the Director’s and Senior Advisor/AVP’s priorities and professional commitments, exercising judgment in reviewing protocol for scheduled events and project priorities.
• Responsible for writing confidential communications, formal reports, including funding applications.
• Liaises with various Indigenous initiative portfolios across the Vancouver and Okanagan campuses to ensure the effective implementation of Indigenous Strategic goals and ensures that interdependencies are identified and managed.
• Identifies, develops and leads implementation of new documentation and systems to ensure smooth overall program delivery and standards, and ensures changes are implemented with careful attention to process and ongoing program viability.
• Collaborate with other UBC faculty members and staff, the Indigenous community and other external stakeholders in a professional manner. Performs other related duties in keeping with the qualifications and requirements of the role.

Skills

Executive support

Project management

Stakeholder engagement

Indigenous relations

Policy knowledge

Education

Undergraduate degree in a relevant discipline

Job description

University of British Columbia's Administration | Office of Indigenous Strategic Initiatives is seeking an Executive Coordinator to provide executive-level support to the Director and Senior Advisor. The role manages projects, coordinates engagements with Indigenous communities and external agencies, and ensures timely progress on ISP initiatives.

With a minimum undergraduate degree and two years of related experience, the successful candidate will navigate a complex, high-pressure environment