Human Resource Assistant (Woodstock Head Office)

Youth Unlimited YFC Southwestern Ontario; Woodstock; On-site; CAD 46,000 - 58,000; Full time

Benefits offered by this job

Generous RRSP match

Comprehensive benefits

Training and development opportunities

Paid time off

Job summary

Youth Unlimited YFC Southwestern Ontario is seeking a detail-oriented HR Assistant to support the day-to-day operations of our HR department. The role emphasizes organization, confidentiality, and collaborative work with leadership and staff across the organization.

The successful candidate will have a college diploma or equivalent and 1–2 years of HR experience, with strong written and verbal communication skills.

Qualifications

• College diploma or equivalent.
• 1–2 years Human Resources experience.
• Satisfactory Criminal Reference Check (Vulnerable Persons Sector).
• Excellent written and verbal communication skills.

Responsibilities

• Support the HR Director with day-to-day HR administration.
• Coordinate job advertising and recruitment support.
• Assist with onboarding and offboarding staff processes.
• Maintain accurate staff records and filing systems.
• Assist with training coordination and tracking.
• Prepare grant applications and supporting documentation.
• Conduct satellite audits to ensure policy compliance.
• Support policy adherence and job compliance.
• Administer 360 surveys and annual planning forms.
• Assist with updating policies and procedures as required.
• Participate in HR team meetings and chapter-wide staff meetings.
• Assist with chapter-wide meetings and events.

Skills

Excellent communication

MS Office

Time management

Organizational skills

Written communication

Verbal communication

Administrative skills

Electronic communication systems

Education

College diploma or equivalent

Tools

MS Office

Electronic communication systems

Job description

Come Grow With Us!

If you are passionate about doing your best work, making a difference, and having fun doing it, apply to one of our positions today!

About Us

We want to see people inspired to do meaningful work. Our mission is simple - to see young people living fully in Christ. We are committed to helping youth develop holistically by offering programs and developing relationships that nurture the whole person - physically, mentally, emotionally, socially and spiritually. Youth Unlimited YFC exists to help young people in Southwestern Ontario experience hope and attain their full life potential by showing love and care for their whole person and encouraging them to know, follow, and serve God.

What You Will Do

We are looking for a detail-oriented and dependable individual to serve as a Human Resource Assistant, supporting the day-to-day operations of our Human Resources department and staff team. The successful candidate will be highly organized, able to manage multiple priorities, and committed to serving with excellence behind the scenes. This role requires someone who can use their God-given gifts in administration, communication, organization, and relationship building while supporting leadership and staff across the organization. Strong interpersonal skills, professionalism, discretion, and a servant-hearted approach are essential, as this position regularly interacts with staff, leadership, ministry partners, and the broader community.

You Will:

• Support the Human Resources Director with day-to-day HR administration
• Coordinate job advertising and recruitment support
• Assist with onboarding and offboarding staff processes
• Maintain accurate and up-to-date staff records and filing systems
• Assist with training coordination and tracking
• Prepare grant applications and supporting documentation
• Conduct satellite audits to ensure compliance with organizational policies and procedures
• Support job compliance and policy adherence
• Administer 360 surveys and annual planning forms
• Assist with updating policies and procedures as required
• Participate in regular supervisory meetings, HR team meetings, and chapter-wide staff meetings
• Assist with chapter-wide meetings and events
• Exercise discretion and maintain confidentiality in all responsibilities
• Comply with SWOYFC policies, procedures, and risk management requirements
• Pursue ongoing professional development and training opportunities

What You Need To Get The Job Done

• Fully aligned with the message, mission, and ministry strategy of Youth Unlimited YFC
• Spiritual and ethical maturity
• College diploma or equivalent
• Excellent relational skills with a professional approach to relationships
• Strong administrative, organizational, and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and high degree of accuracy
• Ability to manage multiple priorities effectively
• Proven ability to work independently
• Competency in MS Office and electronic communication systems
• Working knowledge of various software systems
• Critical thinking, problem solving, and sound judgment
• Willingness to participate within a team that undertakes a variety of weekly tasks
• Ability to maintain confidentiality and exercise discretion
• Satisfactory Criminal Reference Check (Vulnerable Persons Sector)

What Will Make Us REALLY Love You!

• 1-2 years Human Resources experience
• Passion for learning and ability to be curious and proactive
• Strong communication and relationship-building abilities
• Ability to manage time effectively and stay organized
• Initiative and urgency in completing projects in a timely manner
• Experience supporting compliance, policy, or training administration

What You Will Love About Us!

• Great culture -a fun, creative, and energetic youth-focused environment with staff teams who genuinely care for each other.
• Opportunities to make an impact -we care about your individuality by giving you freedom to grow and create within the organization while impacting the lives of young people
• Prepare for the future -a generous RSP with a company match
• The care you receive -comprehensive benefits package, training, retreats, development opportunities, paid time off, and more……

Salary

Compensation range: 46,040 to 57,550

The salary of this position is determined on a scale based on education and experience, and is funded on a missionary basis requiring the development of a ministry partnership team.

Hiring Statement

At SWOYFC, we believe that the workplace is unified when each of us is encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC we are working hard to foster an environment of collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values, to consider applying.

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. In this way, we are working to create a diverse and inclusive workplace.