Satellite Administrative Assistant (Norfolk)

YFC Southwestern Ontario; Central Ontario; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Benefits package

Paid time off

Training and retreats

Development opportunities

Job summary

Youth Unlimited YFC Southwestern Ontario is seeking a detail-oriented Administrative Assistant to support day-to-day ministry operations in a dedicated, supportive team environment.

The role emphasizes reception, admin tasks, donor communications, and volunteer management, aligned with our mission to empower youth and support staff across Southwestern Ontario.

Qualifications

• High school diploma or equivalent.
• Excellent relational and written/verbal communication skills.
• Experience in administrative support is preferred.

Responsibilities

• Provide reception and serve as a welcoming first point of contact.
• Provide general administrative support and internal communications.
• Edit, design and prepare promotional materials for fundraising and donor engagement.
• Oversee shipping and receiving of office and ministry materials.
• Maintain accurate records, filing systems, and mailing lists.
• Maintain records of committee members and onboarding/offboarding of volunteers.
• Coordinate volunteers and assist with office maintenance.
• Participate in regular staff meetings and comply with policies and risk management.

Skills

Reception

Administrative support

Organizational skills

Communication skills

Teamwork

Education

High school diploma

Tools

MS Office

Email/calendar management

G Suite

Job description

Come Grow With Us!

About Us

We want to see people inspired to do meaningful work.

Our mission is simple - to see young people living fully in Christ. We are committed to helping youth develop holistically by offering programs and developing relationships that nurture the whole person - physically, mentally, emotionally, socially and spiritually.

Youth Unlimited YFC exists to help young people in Southwestern Ontario experience hope and attain their full life potential by showing love and care for their whole person and encouraging them to know, follow, and serve God.

What You Will Do

We are looking for a detail-oriented and dependable individual to serve as an Administrative Assistant, supporting the day-to-day operations of our ministry. The successful candidate will be highly organized, able to manage multiple priorities, and committed to serving with excellence behind the scenes. This role requires someone who can use their God-given gifts in administration, communication, and organization while supporting leadership and staff. Strong interpersonal skills and a servant-hearted approach are essential, as this position regularly interacts with internal teams, ministry partners, and the broader community.

You Will:

• Provide reception serving as a welcoming and professional first point of contact
• Provide general administrative support and internal communications
• Edit, design and prepare promotional materials in support of fundraising and donor engagement efforts.
• Oversee shipping and receiving of office and ministry materials
• Maintain accurate records, filing systems, and mailing lists
• Maintain accurate and up-to-date records of committee members
• Operate and maintain office equipment and manage inventory and supplies
• Oversee onboarding and offboarding of volunteers
• Coordinate volunteers
• Assist with general office maintenance to ensure an organized work environment
• Participate in regular supervisory, satellite staff, and chapter-wide staff meetings
• Comply with SWO YFC policies, procedures, and risk management requirements

What You Need To Get The Job Done

• Fully aligned with the message, mission, and ministry strategy of Youth Unlimited YFC
• Spiritual and ethical maturity
• Highschool diploma or equivalent
• Excellent relational skills with a professional approach to relationships
• Strong interpersonal, administrative and organizational skills
• Excellent written and verbal communication
• Proven ability to work independently
• Willingness to participate within a team that undertakes a variety of weekly tasks
• Satisfactory Criminal Reference Check (Vulnerable Persons Sector)

What Will Make Us REALLY Love You!

• One to two years administrative experience
• Passion for learning and ability to be curious and pro-active
• Responsible for managing time
• Maintain clear and consistent communication
• Urgency in work and the ability to get projects done in a timely manner

What You Will Love About Us!

• Great culture - a fun, creative, and energetic youth-focused environment with staff teams who genuinely care for each other.
• Opportunities to make an impact - we care about your individuality by giving you freedom to grow and create within the organization while impacting the lives of young people
• Prepare for the future - a generous RSP with a company match
• The care you receive - comprehensive benefits package, training, retreats, development opportunities, paid time off, and more……

Salary

The salary of this position is determined on a scale based on education and experience, and is funded on a missionary basis requiring the development of a ministry partnership team.

Hiring Statement

At SWOYFC, we believe that the workplace is unified when each of us is encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC we are working hard to foster an environment of collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values, to consider applying.

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. In this way, we are working to create a diverse and inclusive workplace.